Outside the mainstream (sourcing, selecting and acquiring difficult material) Graham Camfield, Paul Horsler
How do we select? <ul><li>Each selector in Information Services has an area of responsibility </li></ul><ul><li>Assigned v...
IGOs Law (English and foreign) EDC African (official & non-official) US official  Russian and East European Dutch and Scan...
Customised orders <ul><li>Responsible for an increasing number  of our purchases (English language from US and UK; French,...
Standing Orders <ul><li>Order for items that are part of a series </li></ul><ul><li>We take everything in that series </li...
Firm orders <ul><li>Orders for items outside of standing orders and approval plans </li></ul><ul><li>Selection made from t...
Exchanges <ul><li>Limited material still obtained via exchange agreement </li></ul><ul><li>Chiefly UN documents </li></ul>
Outside the mainstream <ul><li>Other sections get involved </li></ul><ul><li>Special Acquisitions Unit (SAU) </li></ul><ul...
Special Acquisition Unit <ul><li>Grey Literature </li></ul><ul><li>Official publications, e.g. census </li></ul><ul><li>St...
Out of Print <ul><li>Internet has made searching and sourcing easier, eg. Amazon, Abebooks </li></ul><ul><li>Alibris now m...
Standing orders   <ul><li>Number of standing orders with suppliers such as Dandy for British officials and IGO publication...
Replacing official publications <ul><li>Reliant on government organisations to retain print copies </li></ul><ul><li>Conta...
AV material <ul><li>Academics request AV material for lectures/reading lists </li></ul><ul><li>Can be off-air recordings o...
If we cannot find it: <ul><li>User can always use IDD service  </li></ul><ul><li>SAU will continue to look for as can use ...
Interlending and Document Delivery <ul><li>Handle requests for material from LSE users </li></ul><ul><li>Supply other libr...
Initial Requests <ul><li>Most difficult items come up at this point usually as a result of a poor reference </li></ul><ul>...
External Requests <ul><li>Not as many difficult ones in this category </li></ul><ul><li>Sometimes have to use sources ment...
Types of Difficult Material <ul><li>US Government </li></ul><ul><li>United Nations  </li></ul><ul><li>References from the ...
US Government <ul><li>Use WorldCat to locate SU doc numbers </li></ul><ul><li>Not always easy as have to play around with ...
United Nations <ul><li>By far the hardest </li></ul><ul><li>Use the UN databases for finding document number </li></ul><ul...
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Outside the mainstream

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  • Outside the mainstream

    1. 2. Outside the mainstream (sourcing, selecting and acquiring difficult material) Graham Camfield, Paul Horsler
    2. 3. How do we select? <ul><li>Each selector in Information Services has an area of responsibility </li></ul><ul><li>Assigned via language, geographic area or subject specialism (law) </li></ul><ul><li>Variety of selection tools </li></ul>
    3. 4. IGOs Law (English and foreign) EDC African (official & non-official) US official Russian and East European Dutch and Scandinavian English (official & non-official) Asian officials UK, Ireland official publications French, German, and Italian (official & non-official) English language UK Spanish / Portuguese (official & non-official) Latin America (official & non-official) Reference Collection English language (US) Grey literature (UK)
    4. 5. Customised orders <ul><li>Responsible for an increasing number of our purchases (English language from US and UK; French, German, and Italian) </li></ul><ul><li>Based on subject profile given to vendor </li></ul><ul><li>Looking to expand where advantageous and practical </li></ul><ul><li>Do not cover official publications very well, if at all. </li></ul>
    5. 6. Standing Orders <ul><li>Order for items that are part of a series </li></ul><ul><li>We take everything in that series </li></ul><ul><li>Handled by the Special Acquisitions Unit (SAU) </li></ul>
    6. 7. Firm orders <ul><li>Orders for items outside of standing orders and approval plans </li></ul><ul><li>Selection made from traditional tools / sources and recommendations </li></ul>
    7. 8. Exchanges <ul><li>Limited material still obtained via exchange agreement </li></ul><ul><li>Chiefly UN documents </li></ul>
    8. 9. Outside the mainstream <ul><li>Other sections get involved </li></ul><ul><li>Special Acquisitions Unit (SAU) </li></ul><ul><li>Interlending and Document Delivery (IDD) </li></ul>
    9. 10. Special Acquisition Unit <ul><li>Grey Literature </li></ul><ul><li>Official publications, e.g. census </li></ul><ul><li>Standing orders [official and non official] </li></ul><ul><li>Replacement items; lost/missing/damaged </li></ul><ul><li>Out of print books </li></ul><ul><li>AV material </li></ul>
    10. 11. Out of Print <ul><li>Internet has made searching and sourcing easier, eg. Amazon, Abebooks </li></ul><ul><li>Alibris now main OP vendor </li></ul><ul><li>Alibris selects based on customised order parameters </li></ul><ul><li>Good for large replacement projects </li></ul><ul><li>They are supplied directly with titles we need for teaching from the reading list system </li></ul>
    11. 12. Standing orders <ul><li>Number of standing orders with suppliers such as Dandy for British officials and IGO publications </li></ul><ul><li>Suppliers websites can help track progress, e.g Harrassowitz </li></ul><ul><li>Many gifts received become standing orders </li></ul>
    12. 13. Replacing official publications <ul><li>Reliant on government organisations to retain print copies </li></ul><ul><li>Contact departments directly or try to obtain from website if available </li></ul><ul><li>URL not always stable, so will occasionally print and bind </li></ul>
    13. 14. AV material <ul><li>Academics request AV material for lectures/reading lists </li></ul><ul><li>Can be off-air recordings or commercial </li></ul><ul><li>Not easy to replace but we use: BUFVC: Trilt, Moviemail, Frif.com (for documentaries), Insight media. May make a master copy in the future </li></ul><ul><li>May be possible in future for Centre for Learning Technology to stream these </li></ul>
    14. 15. If we cannot find it: <ul><li>User can always use IDD service </li></ul><ul><li>SAU will continue to look for as can use wish list facility </li></ul><ul><li>SAU trace about 95% of OP and replacement items </li></ul>
    15. 16. Interlending and Document Delivery <ul><li>Handle requests for material from LSE users </li></ul><ul><li>Supply other libraries with material from our collection in accordance with lending policy </li></ul><ul><li>Fulfil roughly 70% of requests for own users and 85% from other libraries </li></ul>
    16. 17. Initial Requests <ul><li>Most difficult items come up at this point usually as a result of a poor reference </li></ul><ul><li>Use a number of sources - COPAC, M25. SUNCAT, KVK, Worldcat </li></ul>
    17. 18. External Requests <ul><li>Not as many difficult ones in this category </li></ul><ul><li>Sometimes have to use sources mentioned to find items that are in our collection </li></ul>
    18. 19. Types of Difficult Material <ul><li>US Government </li></ul><ul><li>United Nations </li></ul><ul><li>References from the Internet </li></ul><ul><li>Foreign language especially journals </li></ul>
    19. 20. US Government <ul><li>Use WorldCat to locate SU doc numbers </li></ul><ul><li>Not always easy as have to play around with the titles </li></ul><ul><li>Need to check our own holdings before sending as not catalogued </li></ul>
    20. 21. United Nations <ul><li>By far the hardest </li></ul><ul><li>Use the UN databases for finding document number </li></ul><ul><li>Mostly referred to the UN specialist if we do not know the document number </li></ul><ul><li>Most UN requests are for material missing from our deposit collection </li></ul>

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