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What is Agile Service Management? Why Is it Important? ITSM Academy Webinar

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There has been a lot of buzz lately about the need for IT to be more “agile”. While the term Agile is freely used, there is not a clear definition of what “being agile” actually means, particularly in the context of IT support and service management. This webinar explores the concept of Agile Service Management and how agility helps IT service providers better meet the rapidly changing requirements of business and customers.

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What is Agile Service Management? Why Is it Important? ITSM Academy Webinar

  1. 1. Resolution Processes Incident Management Problem Management WHAT IS AGILE SERVICE MANAGEMENT®? WHY IS IT IMPORTANT? Jayne Groll ITSM Academy
  2. 2. © ITSM Academy unless otherwise stated 2 About ITSM Academy  NextGen ITSM Education:  Certified Process Design Engineer (CPDE)  ITIL® Foundation  ITIL Capability (OSA|PPO|RCV|SOA)  ITIL Lifecycle (SS|SD|ST|SO|CSI)  ITIL Managing Across the Lifecycle (MALC)  ISO/IEC 20000 Foundation Bridge  DevOps Fundamentals  Certified ScrumMaster® (CSM)  Agile SM: Applying Scrum to Process Design  Practical, Value-Add Workshops  ITIL/ISO and DevOps Overviews  Building Blocks, Roles, Service Catalog, etc.  Apollo 13, Visible Ops: The Class  And more!  Since 2003 Tens-of-Thousands Trained and Certified  Learner Portal – my.itsmacademy.com  GAME ON! An Interactive Learning Experience  Public Classes throughout U.S.  Corporate On-Site Classes  Virtual Classes  Courseware Licensing  Corporate & Partner (GEM)  Alumni Program  PMI Global Education Provider  Certified Woman-Owned ITIL® is a Registered Trade Mark of the AXELOS Limited. www.itsmacademy.com | www.itsmprofessor.net @ITSMAcademy
  3. 3. © ITSM Academy unless otherwise stated 3 Your Presenter– Jayne Groll @ITSM_Jayne “Learning is not compulsory…neither is survival." W. Edwards Deming • Co‐Founder of ITSM Academy • Certifications – ITIL Expert – ITIL Service Manager  (with distinction) – ISO/IEC 20000 Consultant – Certified Scrum Master
  4. 4. © ITSM Academy unless otherwise stated 4 Today’s Agenda • Let’s ask and answer – What is Agile? – What are Agile practices? – What is Agile Service Management? – How do we get started? – How do we learn more?
  5. 5. © ITSM Academy unless otherwise stated 5 The IT Challenge Today IT organizations must adopt a service-oriented approach to efficiently and effectively meet business needs. Service Management Business/IT  Integration Do More  with Less Go Faster
  6. 6. © ITSM Academy unless otherwise stated 6 Technology Outlook • Mobile technology • Wearable tech • Cloud, cloud, cloud  • Virtualization • Social, social, social • One world • BYOD(s)  • What’s next? Each of these contributes to one or more services to the customer.
  7. 7. © ITSM Academy unless otherwise stated 7 Customers will Always Rely on Services Services will always need to be managed Service management (SM) is a set  of specialized organizational  capabilities for providing value to  customers in the form of services. A service is a means of delivering value  to customers by facilitating outcomes  customers want to achieve without the  ownership of specific costs and risks. Based on Axelos® ITIL ® material. Reproduced under license from Axelos . How will we manage services in the future? ITIL® and AXELOS ® are registered trade mark of AXELOS Limited
  8. 8. © ITSM Academy unless otherwise stated 8 Rapidly changing service requirements require rapidly changing IT capabilities.
  9. 9. © ITSM Academy unless otherwise stated 9 IT Must Learn to be More Agile Agile: able to move quickly and easily; able  to think quickly, solve problems, and have  new ideas MacMillan Dictionary
  10. 10. © ITSM Academy unless otherwise stated WHAT IS AGILE?
  11. 11. © ITSM Academy unless otherwise stated 11 What is Agile? Agile is • A set of guiding values and  principles • Applicable beyond software  development • Brought to life via  frameworks, standards,  methodologies and  processes (such as Scrum) • More perspective than  prescription Agile is not • A framework, standard or  methodology • The same as Scrum • Limited to software  development projects • Governed by one certification,  qualification or institute Agile’s core values and principles are defined in the Agile Manifesto (www.agilemanifesto.org)
  12. 12. © ITSM Academy unless otherwise stated 12 The Agile Manifesto Individuals and interactions Processes  and tools Working software Comprehensive  documentation Customer collaboration Contract  negotiations Responding to change Following a plan We value While there is value in the items on the right,  we value the items on the left more. OVER
  13. 13. © ITSM Academy unless otherwise stated 13 Are these contrary to ITSM Values? Individuals and  interactions Processes and tools Working software Comprehensive  Documentation Customer  collaboration Contract negotiations Responding to change Following a Plan Do we value OVER While there is value in the items on the left,  do we really value the items on the left more??
  14. 14. © ITSM Academy unless otherwise stated 14 Agile Principles 1. Satisfy the customer 2. Welcome changes 3. Deliver frequently 4. Work with business people daily 5. Build projects around motivated individuals 6. Communicate 7. Measure results 8. Promote consistency 9. Strive for technical excellence and good design 10. Celebrate work not done 11. Create self‐organizing teams 12. Reflect and tune Are these significantly different than ITSM principles?
  15. 15. © ITSM Academy unless otherwise stated WHAT ARE AGILE PRACTICES?
  16. 16. © ITSM Academy unless otherwise stated 16 Agile Practices  • Scrum is the most recognized Agile framework  • Other Agile frameworks and methods include – Kanban – XP (Extreme Programming)  – Other practices that embed the values and  principles of the Agile Manifesto. The Agile Manifesto gave rise to Agile frameworks and methods.
  17. 17. © ITSM Academy unless otherwise stated 17 What is Scrum? • Scrum is  – Deceptively simple yet difficult to master – Not a process or a technique for building products While Scrum was originally intended for software development, it has been successfully applied to other types of complex projects. Source: Scrum.org Scrum is a simple framework for effective team collaboration on complex projects. Scrum provides a small set of rules that create just enough structure for teams to be able to focus their innovation on solving what might otherwise be an insurmountable challenge.
  18. 18. © ITSM Academy unless otherwise stated 18 Scrum Gets Things Done • Good planning and review • Agreed user stories • Small self‐organizing teams • Short incremental “sprints” • Less work in progress • Better workflows • Improved responsiveness • Measurable accomplishments • Shorter feedback loops • Overcome impediments DoneDoneSprint  1 DoneDoneSprint  2 DoneDoneSprint  3 Scrum gets things done through Scrum emphasizes a clear definition of “done” for each increment of work.
  19. 19. © ITSM Academy unless otherwise stated 19 Understanding and Measuring Velocity • Velocity is  – the ability of an individual or team to absorb work – a metric used to determine how much work a  team can reasonably complete during a sprint Understanding and removing impediments will increase velocity and get more “done”.
  20. 20. © ITSM Academy unless otherwise stated WHAT IS AGILE SERVICE MANAGEMENT?
  21. 21. © ITSM Academy unless otherwise stated 21 Our Cadence is Off The Business Complex Projects Agile Development Dev has been focusing on Agile. Ops has been focusing on ITSM. The business clearly needs both. Dev Ops It’s time to cross-pollinate these best practices into Agile Service Management. Innovation Agile Service Management
  22. 22. © ITSM Academy unless otherwise stated 22 What Does it Take to “Be Agile”? • Be customer‐centric • Be lean  • Be collaborative  • Be communicative • Be adaptive  • Be measurable • Be consistent • Be results‐oriented • Be reflective Being agile also means applying Scrum concepts such as self-organizing teams that burndown a backlog of work in small iterative sprints.
  23. 23. © ITSM Academy unless otherwise stated HOW DO WE GET STARTED?
  24. 24. © ITSM Academy unless otherwise stated 24 Does Your Program Need to Refocus? • Ask yourself – Are we delivering value to our customers?  How do we  know? – Are we focused on achieving business outcomes? How  do we know what those are? – Do we prize tools, flowcharts, documentation and  reports over individual interaction? – Are changes being deployed on time?  – How much of our work is “in progress”? – How are we perceived by developers and suppliers? – How are we perceived by customers and users? Becoming Agile is a great self-assessment opportunity. Are we instilling and rewarding the right behaviors and culture?
  25. 25. © ITSM Academy unless otherwise stated 25 First Steps • Spend time with your customers  – Understand your customer’s definition of value – Write “user stories” for processes and services • Spend time with developers and suppliers – Observe and participate in their agile practices • Analyze your processes and process assets – Identify waste, WIP, over‐processing or bottlenecks  – Produce a process backlog • Create or modify a common vocabulary – Integrate Agile and ITSM terms into IT vocabulary • Build small, self‐organizing teams – Work in small incremental sprints – Define “done” for each measure of work • Analyze your velocity Learn Learn Learn
  26. 26. © ITSM Academy unless otherwise stated 26 Proposed Agile SM Manifesto  Business Value Processes  and tools Quality Services Documentation and  flowcharts Customer Collaboration Service Level  Agreements Embracing Change Protecting  stability We value We will do JUST ENOUGH of the items on the  right to make the items on the left amazing! OVER
  27. 27. © ITSM Academy unless otherwise stated 27 • New ITSM Academy Courses – DevOps Overview – DevOps Fundamentals – Certified ScrumMaster – Agile Service Management:   Applying Scrum to Process Design 27 Want to Learn More?
  28. 28. © ITSM Academy unless otherwise stated 28 ITIL SOA ITIL Service Strategy Apollo 13 Simulation ITIL PPO ITIL RCV ITIL OSA Customer Service Excellence ITIL Executive Overview Service Strategy Overview Service Transition Overview Building Blocks of Process Design ITIL Managing Across the Lifecycle (MALC) ITIL Service Design ITIL Continual Service Improvement ITIL Foundation Certified Process Design Engineer (CPDE) ITIL Overview White boxes represent Agile Service Management courses. Solid colored boxes represent accredited certification courses. Grey boxes represent non-certification courses including workshops and simulations. Defining Your Service Catalog ISO/IEC 20000 Overview ITSM Roles and Responsibilities ISO/IEC 20000 Foundation Bridge Service Operation Overview NextGen ITSM Educational Framework Organizational Change Management DevOps Overview DevOps Fundamentals ITIL at the Service Desk Agile Service Management: Applying Scrum to Process Design ITIL Service Transition ITIL Service Operation Certified ScrumMaster (CSM) Visible OPS
  29. 29. © ITSM Academy unless otherwise stated 29 Additional Sources of Information • www.agilemanifesto.org • www.scrumalliance.org • www.leankit.com • www.itsmprofessor.net
  30. 30. © ITSM Academy unless otherwise stated 30 Questions?

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