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On Forming a New
Public Library
Consortium in South
Dakota
Lori Bowen Ayre
Principal Consultant
The Galecia Group
lori.ayr...
About Me
• Library technology consultant specializing in materials
handling, RFID, resource-sharing, and delivery
• Have w...
Why Do Libraries Join Consortia
• 50% of consortia
provide the following
services to their
members:
• Training
• Shared el...
More Reasons Libraries Join
Consortia
• 24-50% of consortia
provide the following
services:
• Consulting
• Mediated ILL
(r...
Fill in the Blanks?
• Group purchasing
• Cooperative collection development
• Document delivery (non-returnables)
• Shared...
GROUP PURCHASING
Connecticut Library Consortium
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscon...
Connecticut Library Consortium
http://ctlibrarians.org
Saved members Over $2.9 million in 6 months including:
• 29% saving...
COOPERATIVECOLLECTIONDEVELOPMENT
AND DOCUMENTDELIVERY
Northern NY Library Network
Allcontent©2014,LoriBowenAyre.Unlessothe...
Northern New York Library Network
http://www.nnyln.org/
• 52-member regional, multi-type consortium
• Staff: 6 FTE
• Servi...
SHARED DIGITAL REPOSITORY
Califa
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheorigin...
Califa
http://califa.org/
• 159 member not-for-profit multi-type
consortium
• Governance: Board of Directors (members
elec...
Enki
http://enkilibrary.org/
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
SHARED LIBRARY SYSTEM
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
Why Sharing a Library Management
System Makes Sense
• Cost Savings
• Improved resource-sharing experience for patrons
and ...
Ways Libraries Share an ILS
1. One library hosts for the group
2. Non-profit manages system on behalf of members
3. Public...
ONE LIBRARY HOSTS
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
SNAP
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
NON-PROFIT SYSTEMS STAFF
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
Valley Library Consortium
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
PUBLIC PRIVATE PARTNERSHIP
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
WCCLS
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
VENDORHOSTEDAND SUPPORTED
(OPENSOURCE)
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentisthe...
Green Mountain Library
Consortium
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheorigi...
Grassroots Nature of VOKAL
• Just hired first paid staff – Executive Director
(and PT bookkeeper).
• Members are expected ...
MEMBERSMANAGEEVERYTHING
NO PAIDSTAFF – NOVENDOR
(OPENSOURCE)
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
docu...
North Texas Library
Consortium
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentanditscontentistheoriginal
Egalitarian Nature of NTLC
• Every library that joins has equal influence,
regardless of size
• Standing Committees do the...
First Step: Prioritize
Important to decide the primary reason you want to
form a consortium:
1. Reduce costs
2. Improve th...
“Resource-sharing” doesn’t need to
mean sharing collections
Servers
Software
Staff
Library material
Patrons
Other se...
Recommendations
• Vendor-hosted ILS
• Active committee structure
• Elected Board providing oversight
• Small paid staff
• ...
QUESTIONS!
Email me anytime at lori.ayre@galecia.com
Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this
documentandi...
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On Creating a Public Library Consortia

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Discussion of some of reasons libraries might collaborate in consortia. Includes data from the forthcoming book, “Library Consortia: Models for Collaboration and Sustainability" (Editors Greg Pronevitz and Valerie Horton). Presentation was on April 29, 2014.

Published in: Education
  • Presentation date was April 29, 2014
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On Creating a Public Library Consortia

  1. 1. On Forming a New Public Library Consortium in South Dakota Lori Bowen Ayre Principal Consultant The Galecia Group lori.ayre@galecia.com Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  2. 2. About Me • Library technology consultant specializing in materials handling, RFID, resource-sharing, and delivery • Have worked with numerous consortia and state agencies around the country including: • Illinois (delivery study) • RAILS (resource-sharing systems) • Massachusetts (delivery and resource-sharing) • Vermont (shared ILS) • California (delivery, share) Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  3. 3. Why Do Libraries Join Consortia • 50% of consortia provide the following services to their members: • Training • Shared electronic content • Physical Delivery • Group purchasing • In South Dakota, the State Library provides many of these services: • Training • Shared electronic content • Physical Delivery Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  4. 4. More Reasons Libraries Join Consortia • 24-50% of consortia provide the following services: • Consulting • Mediated ILL (returnables) • Coop. collection develop • Document delivery (non returnables) • Shared digital repository • Shared ILS • In South Dakota, the State Library provides the following services: • Consulting • Mediated ILL (returnables) Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  5. 5. Fill in the Blanks? • Group purchasing • Cooperative collection development • Document delivery (non-returnables) • Shared digital repository • Shared ILS Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  6. 6. GROUP PURCHASING Connecticut Library Consortium Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  7. 7. Connecticut Library Consortium http://ctlibrarians.org Saved members Over $2.9 million in 6 months including: • 29% savings on AWE Early Literacy Stations • 24% savings on Scholastic Flix • Discounts on conference registrations and transport • 15% savings on EBSCO Databases • Discounts on Tumblebooks, Movie Licensing USA, JobNow, Hill-Donnelly Directors Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  8. 8. COOPERATIVECOLLECTIONDEVELOPMENT AND DOCUMENTDELIVERY Northern NY Library Network Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  9. 9. Northern New York Library Network http://www.nnyln.org/ • 52-member regional, multi-type consortium • Staff: 6 FTE • Services: • ILL and electronic document delivery • Manage Coordinated Collection Development Aid (CCDA) grants for academic members • Evaluate usage of shared digital collections biennally • Training and professional development • Digitization services • Cooperative purchasing (including databases) • Interface with statewide delivery service Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  10. 10. SHARED DIGITAL REPOSITORY Califa Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  11. 11. Califa http://califa.org/ • 159 member not-for-profit multi-type consortium • Governance: Board of Directors (members elected and appointed) • Staff: 5 FTE with operations handled by PLS • Services: • Cooperative purchasing including eBooks • Pioneer new technological projects • Host events • Budget: $8.4 million from membership, grants, and vendor income Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  12. 12. Enki http://enkilibrary.org/ Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  13. 13. SHARED LIBRARY SYSTEM Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  14. 14. Why Sharing a Library Management System Makes Sense • Cost Savings • Improved resource-sharing experience for patrons and staff • Higher quality systems staff • Higher quality collection • Better bibliographic control • Much bigger collection for all patrons • Ability to optimize interlibrary delivery and staff interlibrary workflows • Consistency for patrons using more than one library Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  15. 15. Ways Libraries Share an ILS 1. One library hosts for the group 2. Non-profit manages system on behalf of members 3. Public-Private Partnership 4. Vendor hosts and supports 5. Members do it all themselves Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  16. 16. ONE LIBRARY HOSTS Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  17. 17. SNAP Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  18. 18. NON-PROFIT SYSTEMS STAFF Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  19. 19. Valley Library Consortium Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  20. 20. PUBLIC PRIVATE PARTNERSHIP Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  21. 21. WCCLS Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  22. 22. VENDORHOSTEDAND SUPPORTED (OPENSOURCE) Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  23. 23. Green Mountain Library Consortium Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  24. 24. Grassroots Nature of VOKAL • Just hired first paid staff – Executive Director (and PT bookkeeper). • Members are expected to attend quarterly meetings, participate on committees and mentor new members • Annual cost per Library is $ .03 per item ($350 minimum) • Budget $130,000 Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  25. 25. MEMBERSMANAGEEVERYTHING NO PAIDSTAFF – NOVENDOR (OPENSOURCE) Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  26. 26. North Texas Library Consortium Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  27. 27. Egalitarian Nature of NTLC • Every library that joins has equal influence, regardless of size • Standing Committees do the work • Libraries do their own selections, cataloging, and pay their own courier costs • Per Library Cost • Base fee: $700/year • Larger libraries pay additional fees based on population served and collection size Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  28. 28. First Step: Prioritize Important to decide the primary reason you want to form a consortium: 1. Reduce costs 2. Improve the quality of the ILS • Better integration for ebooks and DBs • Staff with more tech skills • Better cataloging 3. Provide bigger, shared collection for patrons Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  29. 29. “Resource-sharing” doesn’t need to mean sharing collections Servers Software Staff Library material Patrons Other services (reference, technical services, outreach, PC management, delivery, advocacy, training, cooperative purchasing) Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  30. 30. Recommendations • Vendor-hosted ILS • Active committee structure • Elected Board providing oversight • Small paid staff • Cost sharing formula that ensures that everyone can participate equally Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal
  31. 31. QUESTIONS! Email me anytime at lori.ayre@galecia.com Allcontent©2014,LoriBowenAyre.Unlessotherwisestated,this documentanditscontentistheoriginal

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