AWD 2010 Presentation

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Presentation delivered by myself and William as part of the AWD module.

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AWD 2010 Presentation

  1. 1. Google Apps<br />
  2. 2. Company Profile <br />CeX<br />Around 100 stores<br />UK, Spain and USA<br />Around 12 employees per store<br />Some larger, some smaller (2 per store)<br />~50 people “behind the scenes”<br />HQ<br />Estimate!<br />Company deals in:<br />Second-hand games, DVDs, CDs and computer / gaming equipment<br />Operates as a franchise<br />Company allows people with capital to start their own branded stores<br />
  3. 3. Intranet<br />Contains all the information needed to operate the business on a day-to-day basis<br />Complex mesh of information<br />Testing guides for incoming devices<br />Financial information for the company as a whole<br />Day-to-day operations guides<br />etc.<br />Also provides information for franchises to start out<br />
  4. 4. Current system<br />Someone employed to manage the system<br />Costly to do <br />One person<br />A lot of work<br />Sometimes updates are slow or behind time<br />
  5. 5. Google Apps<br />Implemented to replace a lot of the Intranet system<br />Saves time<br />A lot of the infrastructure is replaced<br />No maintenance for this from now on<br />No hardware updates<br />Taken care of by Google<br />Cheaper in the long run<br />More stable <br />99.9% uptime guarantee from Google<br />
  6. 6. Google Apps<br />Uses many of Google’s services<br />Docs<br />Testing guides<br />Day-to-day information<br />Spreadsheetsfor stock information<br />Email<br />Full-featured email<br />Good spam filtering<br />Instant messaging between stores<br />“Can you hold this item? A customer is on their way to you”<br />
  7. 7. Google Apps<br />Uses many of their services<br />Sites<br />Creates sections within the intranet<br />Easier to manage content<br />Calendar<br />Shared between users<br />Remember events, visits from managers, employee availability, etc.<br />
  8. 8. Advantages of Switching<br />Current system<br />Requires maintenance<br />Hardware updates<br />May have less features compared to Google Apps<br />Google Apps<br />Makes sharing data between the company easier<br />No hardware updates<br />Less time spent on maintenance<br />
  9. 9. Cost Advantages<br />Initial costs:<br />Costs for an Exchange server: £14,500<br />Servers (£3,000 per server): £6,000<br />Software licensing: £7525<br />Setup / admin: £850<br />Costs for Google Apps: £175<br />Servers: £0<br />Software licensing: £0<br />Setup / admin: £175<br />
  10. 10. Cost Advantages<br />Annual costs:<br />Exchange Server:£6,700<br />Maintenance: £2,850<br />Admin labour: £3,900 <br />Google Apps: £3,750<br />Licenses: £3,250<br />Admin labour: £500<br />Total cost over 3 years:<br />Exchange Server: £35,000<br />Google Apps: £11,250<br />
  11. 11. Conclusions<br />Google Apps<br />More features<br />Cheaper to implement<br />Cheaper to manage<br />Uptime guarantee<br />
  12. 12. References<br />Costs of Google Apps / Exchange Server:<br />Google Cost Calculator<br />http://www.google.com/apps/intl/en/business/messaging_value.html<br />

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