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Making Output Accountable By Larry Levine


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Insightful overview to share with you how I can help your organization.

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Making Output Accountable By Larry Levine

  1. 1. Did you Know? American corporations eat up 46 million tons of paper per year, nearly half being printed on office printers. Each day U.S. companies churn out 600 million pages of computer printouts. With an average per page cost of over 2 cents, the expense of office printing is a multi-million dollar expense. Information available on the internet doubles every 18 months. 1
  2. 2. Making Output AccountableLarry LevineV.P. Sales 2
  3. 3. Executive Summary Paper documents continue to be an integral part of the way companies do business. Despite the increasing digitization of business processes, many corporations still require paper documents in order to complete critical transactions. Seeking a solution to the paper problem is not a primary concern of many corporations but it should be. In an environment of cost cutting, rightsizing and pessimistic fiscal statements, office printing is the final frontier of cost control. 3
  4. 4. Executive Summary In most organizations, printers and copying devices are not managed as a corporate asset. This results in increased operating costs, diminished productivity and lost opportunities. What is needed is a strategic approach to office printing. A well-thought assessment of the costs, volumes, support needs and work processes associated with office printing. Such assessments could reveal a hidden goldmine of savings by creating a balanced deployment of devices. 4
  5. 5. More Paper, Not Less Statistics from various sources point to the unending growth of paper consumption and printer placements in corporate America. Each day U.S. companies churn out 600 million pages of computer printouts. In the same days time they send 2.2 billion email messages. Compare this to the U.S. Post Office, they will handle about 293 million pieces of first class mail. A staggering portion of these printouts are being produced via office printers. 5
  6. 6. More Paper, Not Less In the U.S., printer placements in the 21-35 page per minute range, have been increasing 10% per year over the past 10 years. Analysts calculated that nearly 430 billion impressions were printed on office printers in 2000. The number is expected to rise in excess of 683 billion by 2010. During times of economic downturns, it is becoming clear and despite their best intentions, companies are printing more paper, not less. 6
  7. 7. The Growth of Information Even in the age of digitization, consider the fact that more information has been produced in the last thirty years than in the previous five thousand. Despite the notion of the “paperless” office, the information age is actually powering a paper boom. Since 1984, the dawn of the personal computer, the number of printed pages by American companies has grown 500%. This equates to a mountain 6,500 times taller than Mount Everest. 7
  8. 8. The Cost of Printing andAdministration One of the most often overlooked corporate expenditure is office printing. Most IT directors just do not know how many printers reside in their corporations, how many pages are printed monthly, or the costs that pass through their printer fleet. Many corporations have little standardization and most fleets are fragmented, segmented and non-integrated in placement philosophy. 8
  9. 9. The Cost of Printing andAdministration According to an International Data Corporation, U.S. companies spend up to $100 billion per year printing and managing office documents. In addition corporate technicians and IT directors testify they spend 15% of their time on printing related issues. Printer installation and print driver management are the two top issues. Over 55% of network traffic is printer related and between 50% and 60% of help desk calls are printer related. 50% of office printer fleets are up to 5 years old. 9
  10. 10. The Cost of Printing andAdministration Tremendous opportunities to save money. A balanced deployment of printers can save 15% to 25%. Capital expenses can be cut back. Companies must shift their focus to department workflow, equipment utilization and financial return. This will require a change in the habitual “this is how we have always done it” mindset. An office printing assessment program is a natural step toward cost reduction and office efficiency. 10
  11. 11. Office Printing Assessment Printer Asset Tracking: Inventory printers, track and control usage Improve asset utilization rates by removing expensive unnecessary printers Provide more accurate cost measurement and reporting. Document Management: Automate manual processes, provide information at the right time, enhance access and control of documents. Improve worker productivity, bolster document security. 11
  12. 12. Office Printing Assessment Apparent Costs: Assess hardware costs, assess maintenance and support costs, assess consumable costs Goal to reduce ongoing expense Reduce internal support costs Hidden Costs: Assess system management and administration (print drivers, trouble shooting, installation), Asses end-user costs (training, downtime, poor quality, speed) Goal to streamline support activities Reduce user intervention and interaction costs. 12
  13. 13. Office Printing Assessment This type of approach will bring to light the data, information and perspective needed to: Better manage print related expenses. Reduce the overall number of printers via a balanced deployment of printers. Develop a clear and measurable enterprise-wide strategy for workgroup document production. Take advantage of unseen opportunities which would improve business processes and reduce operating costs. Develop stronger and strategic business relationships with vendors. 13
  14. 14. Assessment – The first step towards aCorporate Document Strategy In the corporate world many people still need to work with paper documents. More than 60% of organizations continue to process, store and retrieve documents manually. A document strategy ensures that an organization can find, use and keep information with agility and effectiveness. By assessing the office printing environment, this can uncover hidden cost savings and overlooked efficiencies without the commitment for additional capital expenditures.Office printing – The final frontier of corporate cost control 14