Communication and information presentation

648 views

Published on

What's new in the Communication and Knowledge Sharing toolkit?

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
648
On SlideShare
0
From Embeds
0
Number of Embeds
14
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Communication and information presentation

  1. 1. What’s new in the communication and information management toolkit? Out of the Box
  2. 2. What’s new in the communication and information management toolkit? Presentation Overview <ul><li>Core business </li></ul><ul><li>Issues </li></ul><ul><li>Change </li></ul>Purpose & Environment Communication & Information Roles <ul><li>Build, support, facilitate and enable </li></ul><ul><ul><li>Systems </li></ul></ul><ul><ul><li>Products </li></ul></ul><ul><ul><li>People </li></ul></ul><ul><li>Tools and methodologies </li></ul>Communication Toolbox Examples <ul><li>The project lifecycle </li></ul><ul><li>Publishing </li></ul><ul><li>Cocoa in Sulawesi </li></ul><ul><li>New technology </li></ul>
  3. 3. <ul><li>What’s in the toolbox? </li></ul><ul><li>Tools and methodologies to build, support, facilitate and enable the delivery of organisational goals, eg </li></ul><ul><li>• Uptake of research results </li></ul><ul><li>• Winning project funding </li></ul><ul><li>Greater focus on achievement of community impacts </li></ul><ul><li>• Maintaining organisational reputation </li></ul><ul><li>• Building the organisational brand </li></ul>What’s new in the communication and information management toolkit?
  4. 4. <ul><li>The tools and methodologies </li></ul><ul><li>• Consulting and advising </li></ul><ul><li>• Collaboration and partnership brokering </li></ul><ul><li>Subject matter expertise </li></ul><ul><li>• Information broking and managing </li></ul><ul><li>• Translating/interpreting </li></ul><ul><li>• New technologies – web, database etc </li></ul><ul><li>• Facilitating </li></ul><ul><li>• Linking </li></ul><ul><li>• Designing </li></ul><ul><li>– graphic </li></ul><ul><li>– editorial </li></ul><ul><li>– system </li></ul>What’s new in the communication and information management toolkit?
  5. 5. What’s new in the communication and information management toolkit? Eight functional areas how the ACIAR Communication and Secretariat Unit operates
  6. 6. <ul><li>Communicating research results and </li></ul><ul><li>Information management </li></ul><ul><li>The project lifecycle </li></ul>
  7. 7. What’s new in the communication and information management toolkit?
  8. 8. What’s new in the communication and information management toolkit? <ul><li>The project lifecycle – What do communication and information do? </li></ul><ul><li>Unpacking the box … </li></ul><ul><li>Collaborating with research program managers </li></ul><ul><li>Redesigning and documenting the process </li></ul><ul><li>Designing new, easier-to-use templates </li></ul><ul><li>Project leader information kit on the website </li></ul><ul><li>Publishing – working with research staff from project inception </li></ul><ul><li>New technology : Developing collaborative websites for remote project teams </li></ul><ul><li>Developing and maintaining databases </li></ul><ul><li>and other information and </li></ul><ul><li>record-keeping processes and systems </li></ul>
  9. 9. What’s new in the communication and information management toolkit?
  10. 10. What’s new in the communication and information management toolkit?
  11. 11. What’s new in the communication and information management toolkit?
  12. 12. What’s new in the communication and information management toolkit? Project templates
  13. 13. <ul><li>The project lifecycle – What do communication and information do? </li></ul><ul><li>What did we achieve? </li></ul><ul><li>Reduced complexity of project lifecycle – to reduce transaction costs. </li></ul><ul><li>New easy-to-use templates </li></ul><ul><li>Better information for project leaders </li></ul><ul><li>More targeted publications – clear audience identification </li></ul><ul><li>Improved documentation of project results – final report published for every project </li></ul><ul><li>Publishing – working with research staff from the project start, and increased focus on extension manuals etc. and a broader range of publications </li></ul><ul><li>Remote project teams can travel less and collaborate more – less email, project documents easier to access </li></ul><ul><li>Better knowledge capture throughout the life of the project </li></ul>What’s new in the communication and information management toolkit?
  14. 14. <ul><li>Communicating research results </li></ul><ul><li>Publishing </li></ul>http:// www.aciar.gov.au /publication/latest
  15. 15. What’s new in the communication and information management toolkit?
  16. 16. What’s new in the communication and information management toolkit? <ul><li>Publishing – What do communication and information do? </li></ul><ul><li>Unpacking the box … </li></ul><ul><li>Integrate into project lifecycle </li></ul><ul><li>Collaborate with program and project managers from project start </li></ul><ul><li>Providing advice on format, style, target audiences etc </li></ul><ul><li>Marketing and distribution </li></ul><ul><li>Writing, editing, production </li></ul><ul><li>Working in partnership with scientists and organisations </li></ul><ul><li>Clear publication guidelines for authors and editors </li></ul>
  17. 17. What’s new in the communication and information management toolkit? ACIAR Publishing <ul><li>Wide range: including proceedings, field manuals, technical reports, monographs. </li></ul><ul><li>All publications available electronically </li></ul><ul><li>Varied audiences: farmers, extension staff, scientists, policymakers </li></ul><ul><li>Local languages </li></ul><ul><li>Formats: eg waterproof paper, spiral bound for field guides </li></ul><ul><li>Range of distribution channels </li></ul><ul><li>Improved branding </li></ul>
  18. 18. What’s new in the communication and information management toolkit? Field guides
  19. 19. What’s new in the communication and information management toolkit? Field guides
  20. 20. What’s new in the communication and information management toolkit? Field guides
  21. 21. <ul><li>Publishing – What do communication and information do? </li></ul><ul><li>What did we achieve? </li></ul><ul><li>More targeted publications – clear audience identification </li></ul><ul><li>Improved design and layout of publications </li></ul><ul><li>Clearer branding </li></ul><ul><li>Broader range of types of publications, including scientific titles, technical reports, proceedings, extension manuals, farmer information, DVD and audio, interactive material </li></ul><ul><li>Linking training programs to manuals </li></ul><ul><li>Translation into local languages </li></ul><ul><li>Improved distribution </li></ul><ul><li>Improved feedback and evaluation processes </li></ul><ul><li>Publishing – working with research staff from the project start, and increased focus on extension manuals etc. and a broader range of publications </li></ul>What’s new in the communication and information management toolkit?
  22. 22. <ul><li>Stakeholder communication and management </li></ul><ul><li>Cocoa in Sulawesi … </li></ul>
  23. 23. What’s new in the communication and information management toolkit?
  24. 24. What’s new in the communication and information management toolkit? <ul><li>Stakeholder communication – What do communication and information do? </li></ul><ul><li>Unpacking the box … </li></ul><ul><li>Telling the story </li></ul><ul><li>Interpreting and translating </li></ul><ul><li>Promoting projects and partners </li></ul><ul><li>Building diverse partnerships – stakeholders from farm gate to plate </li></ul><ul><li>Collaborating with scientists, farmers, extension staff, policy makers, journalists, writers, etc </li></ul><ul><li>Crafting the messages </li></ul><ul><li>Designing the vehicles </li></ul><ul><li>November 2008 – Cocoa in Sulawesi </li></ul>
  25. 25. What’s new in the communication and information management toolkit? Cocoa – people and partnerships
  26. 26. What’s new in the communication and information management toolkit? Using the medium to make it real
  27. 27. <ul><li>Quarterly magazine </li></ul><ul><li>themes – food security, global warming, gene revolution, etc </li></ul><ul><li>showcasing programs and projects </li></ul><ul><li>wide readership </li></ul><ul><li>6-page feature on cocoa and peanuts in Indonesia </li></ul>What’s new in the communication and information management toolkit?
  28. 28. What’s new in the communication and information management toolkit? <ul><li>Stories and messages </li></ul><ul><li>Where does chocolate come from? </li></ul><ul><li>What is the project about and why are we doing it? </li></ul><ul><li>Who are the people involved? </li></ul><ul><li>Capacity building – training the scientists, farmers and extension staff of tomorrow </li></ul><ul><li>The importance of agricultural research for development </li></ul><ul><li>Why we fund international development assistance </li></ul><ul><li>Creating diverse partnerships </li></ul>
  29. 29. Fact sheets
  30. 30. <ul><li>Cocoa in Sulawesi (people and partnerships) – What do communication and information do? </li></ul><ul><li>What did we achieve? </li></ul><ul><li>Developed a range of information materials, including DVDs, magazine features, fact sheets, media stories </li></ul><ul><li>Strengthening ACIAR’s brand </li></ul><ul><li>Raised awareness of the importance of agricultural research for development </li></ul><ul><li>Raised awareness of importance of cocoa industry revitalisation in Indonesia and Australia (Gernas pro Kakao program) </li></ul><ul><li>Furthering existing partnerships in new projects and commodities </li></ul>What’s new in the communication and information management toolkit?
  31. 31. New technology for communication and information management
  32. 32. <ul><li>Making technology talk </li></ul><ul><li>Smart use of technology can meet a range of needs in communication and information management </li></ul><ul><li>Being there – Google maps </li></ul><ul><li>Managing resources – FlickR </li></ul><ul><li>Making it real – MP3 and DVD </li></ul><ul><li>Collaborating from afar with Web 2.0 technology – wikis, blogs and other tools </li></ul><ul><li>The power of the web </li></ul><ul><li>Why is this useful? </li></ul>What’s new in the communication and information management toolkit?
  33. 33. <ul><li>Project locations can be viewed on ACIAR website </li></ul><ul><li>Can show all project sites </li></ul><ul><li>Coordinates are entered into the program database and imported into the website </li></ul><ul><li>Can sort by country, program, collaborating organisations etc </li></ul><ul><li>Inexpensive </li></ul><ul><li>Google maps compatible with web publishing system </li></ul>What’s new in the communication and information management toolkit? Being there: Google Map mashups
  34. 34. What’s new in the communication and information management toolkit? Being there: Google Map mashups
  35. 35. <ul><li>Currently 18,000+ photos </li></ul><ul><li>Created a dynamic online photo archive using Flickr </li></ul><ul><li>Gives users ability to search and find specific photos </li></ul><ul><li>Can be accessed from anywhere </li></ul><ul><li>Inexpensive </li></ul><ul><li>Multi-user </li></ul>What’s new in the communication and information management toolkit? Managing resources – Flickr Photo Archive
  36. 36. <ul><li>Allows for varying levels of access to archives </li></ul><ul><li>Map based searching via Yahoo maps </li></ul><ul><li>Ability to add detailed information to photos through ‘tagging’ </li></ul><ul><li>Can record coordinates when photos are taken </li></ul>What’s new in the communication and information management toolkit? Managing resources – Flickr Photo Archive
  37. 37. Making it real – MP3 What’s new in the communication and information management toolkit?
  38. 38. Collaborating with Web 2.0 What’s new in the communication and information management toolkit? <ul><li>collaborative project websites </li></ul><ul><li>wikis for co-authoring </li></ul><ul><li>blogs for up-to-date information </li></ul><ul><li>shared calendars and other resources </li></ul><ul><li>public information section </li></ul><ul><li>easy-to-use content management system </li></ul><ul><li>provide training and troubleshooting support </li></ul><ul><li>Philippines horticulture program </li></ul><ul><ul><li>large number of projects and participants </li></ul></ul><ul><ul><li>travel limited </li></ul></ul><ul><li>North-west Vietnam projects </li></ul>
  39. 40. The power of the web <ul><li>Making your website work </li></ul><ul><li>Who is your audience? What technology do they have? </li></ul><ul><li>Content management </li></ul><ul><li>Branding – why the web wears it </li></ul><ul><li>Telling stories – informing or entertaining? </li></ul><ul><li>Online communities and learning </li></ul><ul><li>Being a trusted source in an information morass </li></ul><ul><li>Google as a verb </li></ul><ul><li>Mashups </li></ul><ul><li>Interactivity </li></ul><ul><li>Policy – accessibility, W3C </li></ul>What’s new in the communication and information management toolkit?
  40. 41. What we didn’t cover <ul><li>Change management </li></ul><ul><li>Branding </li></ul><ul><li>Reputation management </li></ul><ul><li>Issues and crisis management </li></ul><ul><li>Internal communication </li></ul><ul><li>Research and feedback – knowing your market </li></ul>What’s new in the communication and information management toolkit?
  41. 42. Thank you

×