Agilewords Document Collaboration - Get It Done

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Document collaboration presentation. Find out how to be more efficient when collaboratively reviewing documents. Make document collaboration a painless process.

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Agilewords Document Collaboration - Get It Done

  1. 1. Documentation Review: Get It Done!<br />1.About Today’s Session2.“Tops and Flops” Game3.“Version Madness” Game4.“Open vs. Structure Collaboration” Game5.Take-Away and Demo: The TPS Reports Case<br />
  2. 2. What are we talking about today? <br />Today’s session is about:<br />Technical documentation review<br />Optimal collaboration<br />Why is it important? Agilewords research shows optimal collaboration leads to better documentation review:<br />Qualitatively: Less frustrations, better review<br />Quantitatively: Docs get reviewed 50% faster <br />What are our objectives today?<br />Share experiences and learn about the way we collaborate<br />Experience collaboration best practices<br />Have fun !<br />
  3. 3. Documentation Review: Get It Done!<br />1.About Today’s Session<br />2.“Tops and Flops” Game<br />3.“Version Madness” Game<br />4.“Open vs. Structured Collaboration” Game<br />5.Take-Away and Demo: The TPS Reports Case<br />
  4. 4. Share your reviewing success story:<br />Why is it your favorite? <br />How did you communicate with people? <br />Who coordinated feedback? How?<br />Share your worst time waster during review:<br />I have to chase people around for feedback via email<br />I get feedback in many different forms and formats<br />I spend too much time keeping track of all the versions circulating<br />
  5. 5. Results from workgroups session:<br />
  6. 6. Documentation Review: Get It Done!<br />1.About Today’s Session<br />2.“Tops and Flops” Game<br />3.“Version Madness” Game<br />4.“Open vs. Structured Collaboration” Game<br />5.Take-Away and Demo: The TPS Reports Case<br />
  7. 7. Part 1: Writers gives reviewers their own version <br />Dear Writer, you have two minutes to distribute this document to the reviewers and Subject Matter Experts of your group, and collect their feedback.<br />Part 2: Writers share a central version <br />Dear Writer, you have two minutes to have your team review this document.<br />
  8. 8. Results from workgroups session:<br />
  9. 9. Documentation Review: Get It Done!<br />1.About Today’s Session<br />2.“Tops and Flops” Game<br />3.“Version Madness” Game<br />4.“Open vs. Structured Collaboration” Game<br />5.Take-Away and Demo: The TPS Reports Case<br />
  10. 10. Part I: Open collaboration a-la-wiki<br />Dear documentation team and stakeholders, here is a document, feel free to take one, edit and comment, and have it reviewed in two minutes.<br />Part II: Structured collaboration workflow<br />Dear Manager, please mobilize your writers and reviewers and have this document reviewed in two minutes.<br />
  11. 11. Results from workgroups session:<br />
  12. 12. Documentation Review: Get It Done!<br />1.About Today’s Session<br />2.“Tops and Flops” Game<br />3.“Version Madness” Game<br />4.“Open vs. Structured Collaboration” Game<br />5.Take-Away and Demo: The TPS Reports Case<br />
  13. 13. Tops and Flops<br />Doc review is at its best when the team is engaged<br />Effective doc review can only be achieved with the right tools<br />Doc review requires a clear process <br />Open vs. Structured Collaboration<br />Reviewing docs requires a structured workflow and defined roles<br />Open collaboration works better for crowd sourcing than project mgt<br />Version Madness<br />Collaboration fails when people work on separate medium<br />Reviewing time is reduced by working on a central document<br />
  14. 14. Leave your contact details in the following form and get a Free Edition of Agilewords<br />Subscribe to Agilewords RSS feeds at http://blog.agilewords.com<br />Follow us at http://twitter.com/Agilewords<br />

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