ALLOCATING WORK
PROVIDING TOOLS FOR ACADEMICS
Hiten Vaghmaria
Head of Digital Development Services
18 July 2014
01 INTRODUCTION
NGINX
175 YEARS
ABOUT ME
DIGITAL DEVELOPMENT SERVICES
Internet &
Educational
Technology
Comms
Design
Content
DevAnalysts
Ed Tech
Multimedia
INTRODUCTION
01 About Me
02 The Work Allocation Process
03 What Westminster has done
04 About Work Modeller
05 What next?
...
02 ALLOCATING WORK
ALLOCATING WORK
Staff
Teaching
Prep
Assess
Admin
Research
ALLOCATING WORK
Objectives
Allocate
Draft
Timetable
Final
Timetable
Reporting
ALLOCATING WORK
 Not Micro Managing – Macro View
 Managed Time
 Planning / Reporting Tool
WHY?
03 WHAT WE DID
SPREADSHEETS
REALLY
FREAKIN’
COMPLICATED
SPREADSHEETS
BROKEN
SPREADSHEETS
“CAN
YOU FIX IT
PLEASE?”
“PUT IT
ON THE
WEB”
WHAT
ABOUT
YOU?
IMPLEMENTING WAM
 Governance
 Unions
 Pilot
 Rollout
04 WORK MODELLER
ALLOCATING WORK
 Built over 8 months
 Analyst
 2x Developer
 1x Database
 1x Designer
 Agile Scrum / Pivotal Tracker
DESIGN PROCESS
 User-Centred
 Interviews and Ethnographic Studies
 Involved users in sprint reviews
 Iterated with pil...
DASHBOARD
STAFF
STAFF VIEW
MODULE VIEW
EDITING
ARCHITECTURE
05 NEXT STEPS
NEXT STEPS
 Funded for 2 years
 Save academics time
 Model different scenarios
 Automate Reporting (TrAC)
 Work with ...
QUESTIONS
Hiten Vaghmaria
Head of Digital Development Services
h.vaghmaria@westminster.ac.uk
Suvi Streatfield
Digital Cont...
Allocating Work: Providing Tools for Academics
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Allocating Work: Providing Tools for Academics

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Slides for a talk on "Allocating Work: Providing Tools for Academics"given by Hiten Vaghmaria, University of Westminster at the IWMW 2-14 event held at Northumbria University of 16-18 July 2014.

See http://iwmw.org/iwmw2014/talks/allocating-work-providing-tools-for-academics/

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Allocating Work: Providing Tools for Academics

  1. 1. ALLOCATING WORK PROVIDING TOOLS FOR ACADEMICS Hiten Vaghmaria Head of Digital Development Services 18 July 2014
  2. 2. 01 INTRODUCTION
  3. 3. NGINX
  4. 4. 175 YEARS
  5. 5. ABOUT ME
  6. 6. DIGITAL DEVELOPMENT SERVICES Internet & Educational Technology Comms Design Content DevAnalysts Ed Tech Multimedia
  7. 7. INTRODUCTION 01 About Me 02 The Work Allocation Process 03 What Westminster has done 04 About Work Modeller 05 What next? 06 Questions
  8. 8. 02 ALLOCATING WORK
  9. 9. ALLOCATING WORK Staff Teaching Prep Assess Admin Research
  10. 10. ALLOCATING WORK Objectives Allocate Draft Timetable Final Timetable Reporting
  11. 11. ALLOCATING WORK  Not Micro Managing – Macro View  Managed Time  Planning / Reporting Tool
  12. 12. WHY?
  13. 13. 03 WHAT WE DID
  14. 14. SPREADSHEETS
  15. 15. REALLY FREAKIN’ COMPLICATED SPREADSHEETS
  16. 16. BROKEN SPREADSHEETS
  17. 17. “CAN YOU FIX IT PLEASE?”
  18. 18. “PUT IT ON THE WEB”
  19. 19. WHAT ABOUT YOU?
  20. 20. IMPLEMENTING WAM  Governance  Unions  Pilot  Rollout
  21. 21. 04 WORK MODELLER
  22. 22. ALLOCATING WORK  Built over 8 months  Analyst  2x Developer  1x Database  1x Designer  Agile Scrum / Pivotal Tracker
  23. 23. DESIGN PROCESS  User-Centred  Interviews and Ethnographic Studies  Involved users in sprint reviews  Iterated with pilot group
  24. 24. DASHBOARD
  25. 25. STAFF
  26. 26. STAFF VIEW
  27. 27. MODULE VIEW
  28. 28. EDITING
  29. 29. ARCHITECTURE
  30. 30. 05 NEXT STEPS
  31. 31. NEXT STEPS  Funded for 2 years  Save academics time  Model different scenarios  Automate Reporting (TrAC)  Work with other institutions
  32. 32. QUESTIONS Hiten Vaghmaria Head of Digital Development Services h.vaghmaria@westminster.ac.uk Suvi Streatfield Digital Content Manager s.streatfield@westminster.ac.uk

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