Welcome To District Assembly 2010

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Welcome To District Assembly 2010

  1. 1. Welcome to the district assembly! 2009 District Assembly |
  2. 2. <ul><li>Insert RI theme and logo. </li></ul>RI Theme 2009 District Assembly |
  3. 3. <ul><li>Insert district goals. </li></ul>District Goals 2009 District Assembly |
  4. 4. 2009 District Assembly | Club Leadership Plan The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.
  5. 5. Avenues of Service 2009 District Assembly |
  6. 6. Session 1: Public Speaking 2009 District Assembly |
  7. 7. Learning Objectives <ul><li>Understand basic public speaking skills. </li></ul><ul><li>Identify ways to improve public speaking skills through practice. </li></ul>2009 District Assembly |
  8. 8. Preparation Tips <ul><li>Know your subject well. </li></ul><ul><li>Identify main points. </li></ul><ul><li>Make notes as needed. </li></ul><ul><li>Prepare visuals, as appropriate. </li></ul><ul><li>Practice what you will say. </li></ul>2009 District Assembly |
  9. 9. Public Speaking Tips <ul><li>Use stories to illustrate key points. </li></ul><ul><li>Stay within your allotted time. </li></ul><ul><li>Avoid reading from your notes. </li></ul><ul><li>Maintain eye contact and good posture. </li></ul><ul><li>Speak slowly, clearly, and with appropriate intonation. </li></ul><ul><li>Be relaxed and confident. </li></ul>2009 District Assembly |
  10. 10. Learning Objectives <ul><li>Understand basic public speaking skills. </li></ul><ul><li>Identify ways to improve public speaking skills through practice. </li></ul>2009 District Assembly |
  11. 11. Session 2: Leadership 2009 District Assembly |
  12. 12. Learning Objectives <ul><li>Identify key roles of leaders. </li></ul><ul><li>Apply leadership skills to new role as club president. </li></ul>2009 District Assembly |
  13. 13. Leadership Qualities <ul><li>Vision </li></ul><ul><li>Motivation </li></ul><ul><li>Organization </li></ul><ul><li>Communication </li></ul>2009 District Assembly |
  14. 14. Resources 2009 District Assembly |
  15. 15. Learning Objectives <ul><li>Identify key roles of leaders. </li></ul><ul><li>Apply leadership skills to new role as club president. </li></ul>2009 District Assembly |
  16. 16. Session 3: Case Study Exercise 2009 District Assembly |
  17. 17. Learning Objective <ul><li>Identify challenges and solve problems that your club may face. </li></ul>2009 District Assembly |
  18. 18. Session 1: Role and Responsibilities 2009 District Assembly |
  19. 19. Learning Objectives <ul><li>Understand the role of the club secretary. </li></ul><ul><li>Identify ways to work with other club leaders. </li></ul>2009 District Assembly |
  20. 20. Responsibilities <ul><li>Maintain membership records. </li></ul><ul><li>Record attendance. </li></ul><ul><li>Send out notices of meetings. </li></ul><ul><li>Record and maintain minutes. </li></ul><ul><li>Submit required reports to RI. </li></ul><ul><li>Work with treasurer to collect and submit dues and fees. </li></ul>2009 District Assembly |
  21. 21. Member Access 2009 District Assembly |
  22. 22. Submitting Reports 2009 District Assembly | To RI (via Member Access) To your district governor To the appropriate club secretary Semiannual Report Monthly attendance Visiting Rotarian attendance Membership Data Form Membership Data Form Rotarian Relocation Form Changes in officers or meeting information Changes in officers or meeting information Official Directory Data Form
  23. 23. Resources 2009 District Assembly |
  24. 24. Learning Objectives <ul><li>Understand the role of the club secretary. </li></ul><ul><li>Identify ways to work with other club leaders. </li></ul>2009 District Assembly |
  25. 25. Session 3: Case Study Exercise 2009 District Assembly |
  26. 26. Learning Objective <ul><li>Identify challenges and solve problems that your club may face. </li></ul>2009 District Assembly |
  27. 27. Session 1: Role and Responsibilities 2009 District Assembly |
  28. 28. Learning Objectives <ul><li>Understand the role of the club treasurer. </li></ul><ul><li>Identify ways to work with other club leaders. </li></ul>2009 District Assembly |
  29. 29. Responsibilities <ul><li>Record incoming/outgoing funds. </li></ul><ul><li>Collect and submit dues and fees. </li></ul><ul><li>Report to your club board. </li></ul><ul><li>Work with The Rotary Foundation. </li></ul><ul><li>Adhere to the budget. </li></ul><ul><li>Establish financial controls. </li></ul>2009 District Assembly |
  30. 30. Managing Funds <ul><li>Establish separate accounts for operational and charitable funds. </li></ul><ul><li>Document all incoming and outgoing funds. </li></ul><ul><li>Consult an accountant or local expert to determine any tax or other liabilities. </li></ul><ul><li>Require board approval for expenses over a set amount. </li></ul><ul><li>Appoint a finance committee. </li></ul>2009 District Assembly |
  31. 31. Resources 2009 District Assembly |
  32. 32. Learning Objectives <ul><li>Understand the role of the club treasurer. </li></ul><ul><li>Identify ways to work with other club leaders. </li></ul>2009 District Assembly |
  33. 33. Session 3: Case Study Exercise 2009 District Assembly |
  34. 34. Learning Objective <ul><li>Identify challenges and solve problems that your club may face. </li></ul>2009 District Assembly |
  35. 35. Session 1: Role and Responsibilities 2009 District Assembly |
  36. 36. Learning Objectives <ul><li>Understand the role of the club administration committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  37. 37. Responsibilities <ul><li>Develop committee goals to achieve club annual goals. </li></ul><ul><li>Organize club programs. </li></ul><ul><li>Produce the club bulletin and maintain Web site. </li></ul><ul><li>Track club attendance. </li></ul><ul><li>Promote fellowship. </li></ul>2009 District Assembly |
  38. 38. Promoting Attendance <ul><li>Make club meetings enjoyable by making programs interesting. </li></ul><ul><li>Ensure member involvement. </li></ul><ul><li>Encourage make-ups for absences. </li></ul>2009 District Assembly |
  39. 39. Learning Objectives <ul><li>Understand the role of the club administration committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  40. 40. Session 2: Developing Goals 2009 District Assembly |
  41. 41. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  42. 42. Effective Goals <ul><li>Shared </li></ul><ul><li>Measurable </li></ul><ul><li>Challenging </li></ul><ul><li>Achievable </li></ul><ul><li>Time specific </li></ul>2009 District Assembly |
  43. 43. Strategic Planning 2009 District Assembly |
  44. 44. Resources 2009 District Assembly |
  45. 45. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  46. 46. Session 3: Case Study Exercise 2009 District Assembly |
  47. 47. Learning Objective <ul><li>Identify challenges and solve problems that your committee may face. </li></ul>2009 District Assembly |
  48. 48. Session 1: Role and Responsibilities 2009 District Assembly |
  49. 49. Learning Objectives <ul><li>Understand the role of the membership committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  50. 50. Responsibilities <ul><li>Develop committee goals to achieve club membership goals. </li></ul><ul><li>Conduct club assessments. </li></ul><ul><li>Work with public relations committee. </li></ul><ul><li>Train new and current members. </li></ul><ul><li>Sponsor new clubs, if applicable. </li></ul>2009 District Assembly |
  51. 51. Recruitment <ul><li>Help members identify potential Rotarians, and promote the proposal of new members as a responsibility of all Rotarians. </li></ul><ul><li>Ensure diverse membership. </li></ul><ul><li>Develop a recruitment strategy. </li></ul>2009 District Assembly |
  52. 52. Diversity <ul><li>Reflect the community with regard to </li></ul><ul><ul><li>Profession </li></ul></ul><ul><ul><li>Age </li></ul></ul><ul><ul><li>Gender </li></ul></ul><ul><ul><li>Ethnicity </li></ul></ul><ul><ul><li>Religion </li></ul></ul>2009 District Assembly |
  53. 53. Retention Strategies <ul><li>Survey members for input. </li></ul><ul><li>Administer a questionnaire for resigning members. </li></ul><ul><li>Conduct continuing education sessions. </li></ul><ul><li>Hold regular club assemblies to discuss club activities. </li></ul><ul><li>Make meetings interesting and enjoyable. </li></ul>2009 District Assembly |
  54. 54. Learning Objectives <ul><li>Understand the role of the membership committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  55. 55. Session 2: Developing Goals 2009 District Assembly |
  56. 56. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  57. 57. Effective Goals <ul><li>Shared </li></ul><ul><li>Measurable </li></ul><ul><li>Challenging </li></ul><ul><li>Achievable </li></ul><ul><li>Time specific </li></ul>2009 District Assembly |
  58. 58. Strategic Planning 2009 District Assembly |
  59. 59. Resources 2009 District Assembly |
  60. 60. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  61. 61. Session 3: Case Study Exercise 2009 District Assembly |
  62. 62. Learning Objective <ul><li>Identify challenges and solve problems that your committee may face. </li></ul>2009 District Assembly |
  63. 63. Session 1: Role and Responsibilities 2009 District Assembly |
  64. 64. Learning Objectives <ul><li>Understand the role of the public relations committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  65. 65. Responsibilities <ul><li>Develop committee goals to achieve club public relations goals. </li></ul><ul><li>Promote your club in your community. </li></ul><ul><li>Work with Rotarians to maximize public relations efforts. </li></ul><ul><li>Know key Rotary messages. </li></ul>2009 District Assembly |
  66. 66. Public Relations Efforts <ul><li>Stay current on PR resources and initiatives at www.rotary.org. </li></ul><ul><li>Create contact lists of local media. </li></ul><ul><li>Keep the club’s Web site current and interesting to the general public. </li></ul><ul><li>Encourage members to promote Rotary. </li></ul>2009 District Assembly |
  67. 67. Working with the Media <ul><li>Know the facts of the story you wish to promote. </li></ul><ul><li>Designate your spokespeople. </li></ul><ul><li>Prepare fact sheets. </li></ul><ul><li>Write a news release. </li></ul>2009 District Assembly |
  68. 68. Learning Objectives <ul><li>Understand the role of the public relations committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  69. 69. Session 2: Developing Goals 2009 District Assembly |
  70. 70. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  71. 71. Effective Goals <ul><li>Shared </li></ul><ul><li>Measurable </li></ul><ul><li>Challenging </li></ul><ul><li>Achievable </li></ul><ul><li>Time specific </li></ul>2009 District Assembly |
  72. 72. Strategic Planning 2009 District Assembly |
  73. 73. Resources 2009 District Assembly |
  74. 74. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  75. 75. Session 3: Case Study Exercise 2009 District Assembly |
  76. 76. Learning Objective <ul><li>Identify challenges and solve problems that your committee may face. </li></ul>2009 District Assembly |
  77. 77. Session 1: Role and Responsibilities 2009 District Assembly |
  78. 78. Learning Objectives <ul><li>Understand the role of the service projects committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  79. 79. Responsibilities <ul><li>Develop committee goals to achieve club service project goals. </li></ul><ul><li>Conduct service projects that include needs assessments, planning, and evaluation. </li></ul><ul><li>Lead fundraising efforts. </li></ul><ul><li>Understand potential liability issues </li></ul>2009 District Assembly |
  80. 80. Service Project Guidelines <ul><li>Relate projects to the Avenues of Service. </li></ul><ul><li>Address a genuine need. </li></ul><ul><li>Involve all club members. </li></ul><ul><li>Share ideas with other clubs. </li></ul><ul><li>Practice good financial stewardship. </li></ul>2009 District Assembly |
  81. 81. RI Programs 2009 District Assembly |
  82. 82. Evaluating Your Service Project <ul><li>Did the project meet the community’s needs? </li></ul><ul><li>Were all club members involved? </li></ul><ul><li>Did the project attract media attention? </li></ul><ul><li>Was your club able to meet the financial demands of the project? </li></ul>2009 District Assembly |
  83. 83. Learning Objectives <ul><li>Understand the role of the service projects committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  84. 84. Session 2: Developing Goals 2009 District Assembly |
  85. 85. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  86. 86. Effective Goals <ul><li>Shared </li></ul><ul><li>Measurable </li></ul><ul><li>Challenging </li></ul><ul><li>Achievable </li></ul><ul><li>Time specific </li></ul>2009 District Assembly |
  87. 87. Strategic Planning 2009 District Assembly |
  88. 88. Resources 2009 District Assembly |
  89. 89. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  90. 90. Session 3: Case Study Exercise 2009 District Assembly |
  91. 91. Learning Objective <ul><li>Identify challenges and solve problems that your committee may face. </li></ul>2009 District Assembly |
  92. 92. Session 1: Role and Responsibilities 2009 District Assembly |
  93. 93. Learning Objectives <ul><li>Understand the role of the club’s Rotary Foundation committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  94. 94. Responsibilities <ul><li>Develop committee goals that achieve club Foundation goals. </li></ul><ul><li>Educate club members about the Foundation. </li></ul><ul><li>Encourage club members to support the Foundation. </li></ul><ul><li>Communicate Foundation goals to club members. </li></ul>2009 District Assembly |
  95. 95. Foundation Programs 2009 District Assembly |
  96. 96. Stewardship <ul><li>Ensure project oversight. </li></ul><ul><li>Establish financial controls that ensure transparency and shared responsibility. </li></ul><ul><li>Report any improper use of funds. </li></ul><ul><li>Implement projects as they were approved. </li></ul><ul><li>Submit appropriate reports. </li></ul>2009 District Assembly |
  97. 97. Every Rotarian, Every Year 2009 District Assembly |
  98. 98. <ul><li>Simplifies processes </li></ul><ul><li>Expands service opportunities </li></ul><ul><li>Builds a stronger sense of ownership among Rotarians at the club and district level for their Foundation </li></ul><ul><li>Increases the impact of grants by concentrating on the areas of focus </li></ul>Benefits of the Future Vision Plan 2009 District Assembly |
  99. 99. Two Grant Types <ul><li>District Grants are block grants made to districts to support smaller projects locally and internationally. </li></ul><ul><li>Global Grants support larger projects with sustainable, high-impact outcomes in one of the six areas of focus. </li></ul>2009 District Assembly |
  100. 100. Areas of Focus <ul><li>Peace and conflict prevention/resolution </li></ul><ul><li>Disease prevention and treatment </li></ul><ul><li>Water and sanitation </li></ul><ul><li>Maternal and child health </li></ul><ul><li>Basic education and literacy </li></ul><ul><li>Economic and community development </li></ul>2009 District Assembly |
  101. 101. Future Vision Plan Timeline 2009 District Assembly | 2012-13 2010-11 011-12 2011-12 2012-13 2010-11 2013-14 PILOT Full rollout
  102. 102. 2009 District Assembly | Visit www.rotary.org/futurevision or e-mail [email_address] Resources
  103. 103. Learning Objectives <ul><li>Understand the role of the club’s Rotary Foundation committee. </li></ul><ul><li>Select appropriate committee members. </li></ul>2009 District Assembly |
  104. 104. Session 2: Developing Goals 2009 District Assembly |
  105. 105. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  106. 106. Effective Goals <ul><li>Shared </li></ul><ul><li>Measurable </li></ul><ul><li>Challenging </li></ul><ul><li>Achievable </li></ul><ul><li>Time specific </li></ul>2009 District Assembly |
  107. 107. Strategic Planning 2009 District Assembly |
  108. 108. Resources 2009 District Assembly | [email_address]
  109. 109. Learning Objectives <ul><li>Develop long-range and annual goals. </li></ul><ul><li>Identify resources that will support these goals. </li></ul>2009 District Assembly |
  110. 110. Session 3: Case Study Exercise 2009 District Assembly |
  111. 111. Learning Objective <ul><li>Identify challenges and solve problems that your committee may face. </li></ul>2009 District Assembly |
  112. 112. Session 4: Team-building Exercise 2009 District Assembly |
  113. 113. Learning Objectives <ul><li>Refine club goals for the upcoming year. </li></ul><ul><li>Identify challenges your club may face when working toward goals. </li></ul><ul><li>Develop strategies to address those challenges. </li></ul>2009 District Assembly |
  114. 114. <ul><li>Insert RI theme and logo for the upcoming year. </li></ul>RI Theme 2009 District Assembly |
  115. 115. Thank you for attending the district assembly! 2009 District Assembly |
  116. 116. <ul><li>This presentation contains </li></ul><ul><li>photos taken by </li></ul><ul><li>RI staff photographers </li></ul><ul><li>Alyce Henson and Monika Lee. </li></ul>2009 District Assembly |

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