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The Chartered Institute for the Management of Assessment Practice (CIMAP) is a professional body supporting the needs of all stakeholders involved in Assessment, Moderation and ETD Practice in South Africa.

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  1. 1. Frequently Asked QuestionsWho and what is The Chartered Institute for the Management of Assessment Practice (CIMAP) isCIMAP? a professional body supporting the needs of all stakeholders involved in Assessment, Moderation, and ETD Practice in South Africa. CIMAP is the ideal platform for the professionalization of assessors, moderators, and ETD Practitioners. CIMAP offers a professional recognition pathway, a Code of Professional Conduct and the management of continuing professional development (CPD) programmes. Industry is also able to validate the professional status of individuals. CIMAP is applying to SAQA for professional body registration – please see SAQA PB questions below.Why must I join CIMAP? CIMAP is a professional body supporting the needs of all stakeholders involved in Assessment, Moderation, and ETD Practice in South Africa. The benefits of CIMAP include professionalisation of assessors, moderators, and ETD Practitioners.  CIMAP offers a professional recognition pathway, a Code of Professional Conduct and the management of CPD programmes.  CIMAP validates the professional status of individuals, providing credibility and an advantage over those who are not registered and therefore possibly not committed to ethics and quality.  A further benefit of membership is that by belonging to CIMAP the individual member becomes part of a unified body that lobbies with statutory and regulatory bodies, protecting the rights of the industry as a whole.Who are CIMAP’s Localpartners? We have formed local confederations called the South African Board for People Practices (SABPP) and the Association for Skills Development in South Africa (ASDSA). International CIMAP is proud to announce its affiliation with the Chartered Institute of Educational Assessors (CIEA) in the UK. Through this affiliation CIMAP will be able to offer its members a range of CPD programmes bearing international recognition.How will it regulate the CIMAP is committed to playing a key role in a multi-tiered approach toassessment industry? professionalizing the industry. CIMAP will facilitate the development of previous professional education programmes to drive professionalism and continuous professional development within industry as part of voluntary self-regulation. In doing so it will set individual members apart and will provide development opportunities that will make them desirable as professionals. The premise underlying self-regulation is to ensure that un- validated practitioners, trying to operate without credentials, will not be tolerated by clients and learners. This will ensure that the industry will be protected from rogue operators. CIMAP will promote an awareness of the importance of dealing with compliant practitioners. This will protect industry, practitioners and the socio-economic structure of the business region. 1
  2. 2. Do all assessors and The intent of CIMAP is voluntary self-regulation of the industry. CIMAP ismoderators have to completing the process of applying to SAQA that will serve as the Quality Partner.register? By law? Membership of CIMAP is voluntary and the fees are low to attract membership. The larger the membership, the stronger the unified voice. All ETDP practitioners are encouraged to apply for membership whilst we are in the process of registering.How is the registration Currently each member who joins is added to a database and registration will begoing to be monitored monitored to ensure that registration is renewed annually. Through the database participation in CPD events will be evaluated and continued membership will be based on compliance.How many CPD points The CPD process is not intended to be exclusionary or burdensome. CIMAP alsomust I gather every recognises that it has members who work full time and may not be able to attendyear workshops in the major cities. To accommodate everyone as far as we can, without compromising the integrity of on-going professional development we have set the following requirements for CPD:  120 hours in a 3 year rolling cycle;  Two categories of CPD hours – verifiable and non verifiable;  60 hours must be verifiable and 60 hours may be non-verifiable; A minimum of 20 hours must be recorded each year (these may be verifiable or non-verifiable)How much is this going CIMAP is a non-profit organisation. It will make every effort to negotiate the lowestto cost me possible prices for CPD activities for its members to make it accessible. The joining fee and cost for the first year of membership is only R 280, all inclusive. Continued membership will be R 400 per annum for registered assessors and moderators. CIMAP will make every effort to keep these fees as low as possible.I only assess a few POEs CPD is not only about attending workshops. CPD activities encompass reading,a year – how am I going attendance of conferences, roadshows, further study etc. Members will beto afford workshops for provided with a range of CPD activities to choose from, some of which will be freeCPD to attain points of charge. The onus however will be for each member to maintain a "Portfolio of Evidence" to document participation in CPD activities. These documents will be evaluated annually prior to acceptance of further membershipAre the workshops In terms of accreditation, there seems to be a misconception that CPD involvesaccredited or can only workshops. This is not the case. It could be attendance at a conference, aanyone create a seminar, a workshop, formal study, mentorship of another person or reading a setworkshop for points piece with a short online assessment to follow. It should be noted that not all short courses are accredited. However, each CPD activity will go to a representative approval committee and will be approved against a set of criteria to ensure that standards are maintained. One of the key criteria of the CPD events will be that they MUST be highly affordable and therefore accessible for all members.Do all training providers CIMAP is still in its infancy and as part of a drive to create public awareness of theknow about CIMAP organisation, it has a comprehensive communications plan in place. This plan will educate not only providers, but also learners and corporates about the activities and benefits of the professionalisation of the industry. As the relationship with all the SETAS develops there will also be an increased awareness of CIMAP.Explain how the A true professional exhibits three key elements:Assessment titles  Academic knowledgework? Will this affect  Experiencewhat I can assess  Behaviour This means that a professional ETD practitioner needs to have a suitable qualification, be able to do the job and be recognised for how the job is done. The ability to fulfil all three requirements for professionalism is confirmed by passing the ultimate test of competence – achieving a professional designation. Whilst a qualification can never be taken away from an individual, a designation can i.e. if CPD is not maintained or there is a breach of ethics, the designation can be forfeited. 2
  3. 3. Becoming a professional ETD practitioner will require dedication and commitment, but it is well worth the effort. A professional designation will communicate to clients, candidates and employers that an individual is committed to ethical conduct. This is how the process of membership and accreditation will work: The Chartered Corporate Membership is available to providers registered with the Department of Higher Education and Training as an FET or HET Provider. Chartered Corporate Members will participate in annual CIMAP provider quality awards, and may be awarded a series of quality grading confirmations. Providers that are not registered with DHET are only eligible for Affiliate Corporate Membership. Individual members that are constituently registered with any ETQA as an assessor may apply for individual membership. All initial applications are awarded an affiliate member designation. Affiliate members may indicate their designation status as follows: Ms. K. Kumalo (ACIMAP). Membership upgrades must be done online and are subject to professional designation requirements below - Professional Designation Application  Student Member - Open to anyone with an interest in assessment. Affiliate Assessor (No status awarded);  Affiliate Membership - is open to anyone with an interest in assessment, and confirmation of achievement of the national assessor standard and is registered with at least one ETQA - (ACIMAP);  Practitioner Assessor - 1-3 years experience in educational assessment, and must have achieved a National Diploma (NQF 5) (PCIMAP);  Fellow Assessor - Fellowship is available to the most experienced and expert practitioners in educational assessment (at least 5 years) and a NQF 6 level qualification (FCIMAP).  Chartered Assessor (CCIMAP). Master’s degree and five years of educational assessment experience.  Master Assessor (MCIMAP). Ph.D. degree and extensive assessment and moderation experience. All members in good standing that seek to register with the Chartered Institute for Educational Assessment (U.K) will be in a position to do so from 01 June 2012 at CIMAP negotiated discounted rates for all membership grades.Below are additional questions about professional bodies that arose during the road shows held by SAQA.These may assist you to understand the importance of CIMAP.Will all professional Professional bodies or associations must apply to SAQA for recognition if theybodies, which include would like to be involved in the education and training environment. They will alsoprofessional be required to co-operate with the relevant Quality Council (QC) in terms ofassociations/institutes, qualification development and quality assurance. The three QCs are:be required to apply to  The Council on Higher Education (CHE) for the Higher Education sub-SAQA for recognition on framework.the NQF?  Umalusi for the General and Further Education and Training sub- framework.  The Quality Council for Trades and Occupations (QCTO) for the Trades and Occupations sub-framework.What are the The professional body may continue to function as before, however the extent ofimplications for a its involvement in the formal education and learning environment will be limited.professional body thatdoes not what to berecognised?Can a professional body Professional bodies may register their members and employees on learnerships asregister members on long as the professional body is not the accredited provider of the qualificationlearnerships? coupled to the learnership. 3
  4. 4. Why may a professional Potential problems may arise when professional bodies have to quality assure theirbody not be an own programmes and assess learners. An additional area of conflict could ariseaccredited training when a professional body that is also an accredited provider, is required to accreditprovider? other providers for qualifications that it already offers.In light of the fact that Professional bodies will be allowed to offer training as part of their CPD offerings toprofessional bodies may members. However, where such training leads to a registered qualification or partnot be accredited as qualification, the training must be conducted by an accredited and trainingproviders, willprofessional bodies beable to continue offeringtraining as part of theirmembers’ continualprofessionaldevelopment (CPD)?How will SAQA manage SAQA will encourage co-operation and collaboration between the different bodiesthe recognition of more or associations across a sector. If no resolution can be found in this manner, SAQAthan one body or will consider each application on its own merit.association in a sector?Can a designation be No, the policy requires that the same professional designations cannot beused by more than one registered by more than one recognised professional body in South Africa.professional body?Must the underlying Yes, the underlying qualification to a designation must be an NQF registeredqualification to a qualification.professional designationbe an NQF registeredqualification?Can the registration of a No, there must be a registered underlying qualification/s in order for a designationprofessional designation to be registered on the NQF.take place in the absenceof an underlyingqualification/s?Can a part-qualification The term qualification includes part-qualifications. This therefore implies that theor/and NQF aligned skills underlying qualification of a designation can be linked to a part-qualificationprogramme be regarded registered on the an underlyingqualification?Will a professional A professional designation will not be registered at a specific NQF level. However,designation be the underlying qualifications of all professional designations will be registered at aregistered at an NQF specific NQF level.Level?Can a professional A professional designation can be linked to multiple underlying qualifications. It isdesignation be linked to the responsibility of the professional body to determine which NQF registeredmore than one qualification(s) are suitable to be regarded as underlying qualification(s) for theunderlying qualification? designation.What is the role of the SAQA is the only body that recognises professional bodies and registersQuality Councils (QCs) in professional designations. If a professional body wishes to contribute torecognising professional qualification development and quality assurance it must co-operate with thebodies on the NQF? relevant QC. The relevant QC will be determined by the type and level of the qualification. 4
  5. 5. Will the Organising It is the professional body that will determine the titles of designations. However,Framework of the titles of underlying qualifications for professional designations in the TradesOccupations (OFO) be and Occupations sub-framework may be aligned to the OFO.used to determine titlesof professionaldesignations?Can a person hold more A person can hold any number of professional designations, each awarded by athan one professional different professional body. The NLRD will be able to record more than onedesignation and will all designation per person.of these be recorded onthe NLRD?Different professional SAQA will be able to give advice to aspiring or newly created professional bodies.bodies are at differentstages of development.Will SAQA be able toassist either aspiring ornewly createdprofessional bodies interms of establishingthemselves and adheringto the criteria ofrecognition?What will the costs to SAQA will not charge professional bodies for the recognition of professional bodiesthe professional body be or registration of professional designations on the NQF. However, SAQA reservesin terms of applying to the right to recover costs in instances where unnecessary and wasteful costs arebe recognised as a incurred.professional body andregistering professionaldesignations on theNQF?Can a professional body A professional body that regulates an industry and wishes to be involved in thethat regulates an education and training environment can apply for recognition as long as it adheresindustry apply for to the criteria. It will, however, be critical to demarcate the different roles therecognition as a professional body will play, so that members and other organisations understandprofessional body on the the different roles, who performs each role, and what the parameters of the locusNQF? of control is for each function.Will internationally If an internationally recognised professional designation adheres to the policy andrecognised professional criteria it can be registered on the NQF by SAQA.designations beregistered on the NQFby SAQA?Will international The underlying qualification for a professional designation must be an NQFqualifications which are registered qualification. Professional bodies using international qualifications mustnot registered on the therefore take the necessary steps to ensure that these qualifications areNQF be recognised as registered on the NQF.underlying qualificationsfor professionaldesignations?To what degree will SAQA will, during the evaluation of an application for recognition, assess, amongstgood corporate other things, the governance structure, the management structure and thegovernance be measured sustainability of the professional body.when considering anapplication by aprofessional body forrecognition on the NQF? 5
  6. 6. What will happen to a The designation/s of a professional body that loses its recognition status will be de-registered professional registered. The records of the holders of the designation will reflect a de-designation once a registration date and no new records will be added against the specific designation.recognised professional Records of holders of de-registered designations will not be removed from thebody is either de- NLRD.recognised or ceases toexist?Will an applicant to a An applicant can achieve the underlying qualification through RPL. However, thedesignation be able to RPL of the underlying qualification/s must be managed by an accredited provider.apply for recognition ofprior learning (RPL) toachieve the underlyingqualification?Will Sector Education SAQA is the only organisation that can recognise professional bodies and registerand Training Authorities professional designations for the purposes of the NQF Act. SETAs may however(SETAs) play a role in opt to support its members where appropriate.recognising professionalbodies and registeringprofessionaldesignations?How will the data Professional bodies will be required to regularly upload data against theuploads to the NLRD “Specifications for Professional Bodies’ Load Files for the National Learners’take place? Records Database”. EduDex, a data validation utility, will be provided free of charge to professional bodies by SAQA and workshops will be offered on how to implement the load specifications.Will SAQA be verifying No, the responsibility of verifying the awarding of a designation to its membersfor third parties the data remains the responsibility of the professional body.related to professionalbodies and professionaldesignations?What will happen to SAQA will interact with the professional body in instances where professionalprofessional designations have already been registered as qualifications on the NQF to correctdesignations which have the problem.already been registeredon the NQF asqualifications?How will SAQA manage SAQA will interact with the applying professionalbody and, if necessary, thethe process if public relevant sector as a whole, should comments be received during the publiccomment in regard to comment phase. The SAQA Board will however make the final decision and anapplications for appeal process will be put into place.recognition is receivedfrom third parties?What will happen when a SAQA will put measures in place to notify professional bodies of changes thatregistered qualification providers may make to underlying registered qualifications.which is coupled to aprofessional designationis changed?What is the difference The primary difference between the two is that statutory bodies are mandated bybetween statutory and legislation. However, in terms of recognition under the NQF Act, both statutorynon-statutory and non-statutory bodies may apply to SAQA.professional bodies?What are the timeframes The pilot process takes place between August 2011 and March 2012. The pilotfor the recognition and process will guide further development of the recognition and registrationregistration process? processes. Applications for recognition by professional bodies not involved with the pilot project will commence from April 2012. 6
  7. 7. Will there be a Regular data uploads to the NLRD will be required and monitored by SAQA.continuous monitoring Complaints will also be investigated by SAQA. In addition, professional bodies willsystem of the be expected to keep SAQA informed of changes to the professional body or itsprofessional bodies once registered designations.recognition andregistration has takenplace? 7