Koha presentation2010

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Koha presentation2010

  1. 1. Open Source ILS Software:Open Source ILS Software: KOHAKOHA an experiencean experience ByBy Sangeeta KaulKaul Network Manager , DELNET New Delhi, India Email : sangs@delnet.ren.nic.in Web : www.delnet.nic.in
  2. 2. What does Open Source mean?  The term “open source” refers to softwareThe term “open source” refers to software that is free and that includes the originalthat is free and that includes the original source code used to create it so that users cansource code used to create it so that users can modify it to make it work better for them.modify it to make it work better for them.  open source software may be free, a developeropen source software may be free, a developer or distributor may charge for services,or distributor may charge for services, including special programming, installation,including special programming, installation, training, and technical support.training, and technical support.  Quality, not profit drives open sourceQuality, not profit drives open source developers who take personal pride. Simpledevelopers who take personal pride. Simple use it and is not locked any single person oruse it and is not locked any single person or institution.institution.
  3. 3. Advantages of Open SourceAdvantages of Open Source Software :Software :  Ability to tailor to fit local needsAbility to tailor to fit local needs :: The availability of the source code means that a userThe availability of the source code means that a user can modify and enhance the software to more closelycan modify and enhance the software to more closely fit its own needs .fit its own needs .  No restriction on useNo restriction on use :: There are no contractual restrictions on how theThere are no contractual restrictions on how the software is used .software is used .  Low costLow cost :: There is no charge for the software itself. The majorThere is no charge for the software itself. The major cost is local development. If the number of users iscost is local development. If the number of users is large, and they share their efforts, each user’s cost islarge, and they share their efforts, each user’s cost is reduced.reduced.
  4. 4. Disadvantages of Open Source Software:Disadvantages of Open Source Software:  Unanticipated EffortsUnanticipated Efforts :: A library may find that it needs toA library may find that it needs to do a great deal more work than anticipated to adapt thedo a great deal more work than anticipated to adapt the software to local needs.software to local needs.  Lack of coordinationLack of coordination :: The decentralized development ofThe decentralized development of open source software means that progress can be chaotic andopen source software means that progress can be chaotic and there may be delays in addressing bugs.there may be delays in addressing bugs.  Inadequate technical supportInadequate technical support :: Documentation tends toDocumentation tends to be limited and aimed at developers. There usually is limitedbe limited and aimed at developers. There usually is limited technical support, especially for users of the softwaretechnical support, especially for users of the software  CustomizationCustomization :: Open source software may not offer theOpen source software may not offer the level of customization as it is being done in case oflevel of customization as it is being done in case of commercial software.commercial software.
  5. 5. Open Source Integrated LibraryOpen Source Integrated Library System Products :System Products :  MicroLCS,MicroLCS,  EmildaEmilda  EvergreenEvergreen  FireFlyFireFly  GNUTecaGNUTeca  AvantiAvanti  KohaKoha  OpenBiblioOpenBiblio  phpMyLibraryphpMyLibrary  PMBPMB  PYTHEASPYTHEAS  WEBLIS.WEBLIS.
  6. 6. Criteria for Evaluating OpenCriteria for Evaluating Open Source Integrated LibrarySource Integrated Library Systems :Systems :  There is active current development under way.There is active current development under way.  At least the cataloging, circulation, patron access catalogAt least the cataloging, circulation, patron access catalog modules, acquisitions and serials control should bemodules, acquisitions and serials control should be available. It should beavailable. It should be Integrated library system.  MARC is supportedMARC is supported..  Current source code and documentation are available forCurrent source code and documentation are available for downloading under the GNU General Public Licensedownloading under the GNU General Public License  The product is currently in use in libraries.The product is currently in use in libraries.  ScalabilityScalability  Adaptability and user friendly system.
  7. 7. What is Koha ?What is Koha ?  Koha is a full featured Integrated Library System (ILS). there is no cost for the license, you have the freedom to modify the product to adapt it to your needs, etc.  Developed initially in New Zealand by Katipo Communications with Horowhenua Library Trust.  It is currently maintained by a dedicated team of software providers and library technology staff from around the globe.  That by adopting it, the customer becomes "joint owner " of the product. In particular, the customer can freely install new versions or not, and can take part in new developments by financing them or by carrying them out them self.
  8. 8. Why Open Source Software Koha:  Proven, Stable Technologies: Koha is tried and tested and has demonstrated both stability and scalability, used in hundreds of libraries worldwide.  Software Collaboration and Resource Sharing: software solutions that are freely available to all libraries worldwide. libraries benefits from the contributions of other participating library systems.  Long term Support:With proprietary software, source code is 'closed' and support and future development of the product rely on the success and resources of a single vendor. If the vendor goes under, so does your product support. open- source solutions rely on stable code bases developed and supported by many providers worldwide.  User-driven: open-source software user-driven--you decide what features are important and deserve attention rather than a vendor. continued----
  9. 9. Why Open Source Software Koha:  Cost-effective: paying licensing fees for proprietary solutions, users of open-source software can often deploy the product using in-house resources. They pay only for needed support or any additional vendor services they require.  Innovation: code is open, users are free to innovate and improve the software to meet their needs Free innovation also means that open-source software has much faster development cycles when compared to proprietary software.  Free/open source software koha is an economical alternative to reliance upon commercially supplied software. It means the cost involved development, license, upgrading, maintenance etc., lower than commercial software. koha does not need the initial cost like commercial software.  Free/Open source Koha has all the feature of commercial software.  Motivate and encourage staff to creativities.
  10. 10. What does it cost Koha?Koha?  Free/open source software Free download under the GNU General Public License.  Users of open-source software Koha can often deploy yourself using in-house resources. They pay only for needed support or any additional vendor services they require.  It means the cost involved development, upgrading, maintenance etc., Koha does not need the initial cost like commercial software.  Here cost means commitment, dedication, and a long term efforts to sustain and development of the software.
  11. 11. Who uses Koha?  More than 300 libraries are using Koha, including academic, public, school and special libraries, in Africa, Australia,Canada, USA, France, India and, of course, New Zealand. Along with a committed team of programmers its development is steered by a growing community of libraries collaborating to achieve their technology
  12. 12. NameName TypeType websitewebsite Antioch UniversityAntioch University AcademicAcademic http://http://library.afognak.orglibrary.afognak.org// Northland Bible BaptistNorthland Bible Baptist CollegeCollege AcademicAcademic https://libcat.nbbc.edu/https://libcat.nbbc.edu/ Childcare Resource andChildcare Resource and Research Unit – University ofResearch Unit – University of TorontoToronto AcademicAcademic http://http://circonline.cacirconline.ca West Liberty Public LibraryWest Liberty Public Library PublicPublic http://http://opac.wlpl.orgopac.wlpl.org Nelsonville Public LibraryNelsonville Public Library System (7 library branchesSystem (7 library branches PublicPublic http://search.athenscounty.lib.http://search.athenscounty.lib. oh.us/oh.us/ Horowhenua Library TrustHorowhenua Library Trust PublicPublic http://www.library.org.nz/http://www.library.org.nz/ Asian School ofAsian School of Business,Trivandrum KeralaBusiness,Trivandrum Kerala BusinessBusiness schoolschool www.asb.edu.inwww.asb.edu.in Koha User
  13. 13. Koha and Commercial LMS:Koha and Commercial LMS: S.NoS.No Core servicesCore services AliceAlice LibsysLibsys NewNew GenlibGenlib SoulSoul VTLSVTLS LibsuiteLibsuite KohaKoha 0101 AcquisitionAcquisition 11 11 11 11 11 11 11 0202 CataloguingCataloguing 11 11 11 11 11 11 11 0303 CirculationCirculation 11 11 11 11 11 11 11 0404 Web/OPACWeb/OPAC 11 11 11 11 11 11 11 0505 SerialsSerials 11 11 11 11 11 11 11 0606 Biblio formatBiblio format 11 11 11 11 11 11 11 0707 Data exchangeData exchange 11 11 11 11 11 11 11 1010 StandardsStandards 11 11 11 11 11 11 11 1111 Cost(Approx.)Cost(Approx.) 3.53.5 LakhLakh 4.54.5 LakhLakh OpenOpen SourceSource 5000050000 8.008.00 LakhLakh 4.54.5 LakhLakh OpenOpen SourceSource
  14. 14. Koha FeatureKoha Feature  A full featured modern integrated library software (ILS).A full featured modern integrated library software (ILS).  Award winning and fAward winning and free/Open-source Software.(no license fee).(no license fee).  OS independent any operating system. Linux, Unix, Mac.OS independent any operating system. Linux, Unix, Mac.  Web based.Web based. Web-based Interfaces. We can integrate with website.We can integrate with website.  Full MARC21 and UNIMARC support for professional cataloguing.Full MARC21 and UNIMARC support for professional cataloguing.  Multilingual and multi-user supportMultilingual and multi-user support  Library-Standards-Compliant. industrial standards & protocols.industrial standards & protocols.  Z39.50 server.Z39.50 server.  Customizable web based opac.circulation system.Customizable web based opac.circulation system.  Online reservation.Online reservation.  Full catalogue, circulation, acquisitions, library stock management.Full catalogue, circulation, acquisitions, library stock management.  Web based OPAC, public to search the catalogue.Web based OPAC, public to search the catalogue.  Major industry-standard database type (text, RDBMS), SQL,MYSQL.Major industry-standard database type (text, RDBMS), SQL,MYSQL.  Serial management module.Serial management module.  Print your barcode.Print your barcode.  Export and import records, ISO2709Export and import records, ISO2709
  15. 15. Koha System Architecture:Koha System Architecture:  Koha is based on a client-server architecture.  Network Server: koha can be installed on a server running Linux, Unix, Mac.The recommended operating system is stable version of Debian Linux, although Koha can run on any modern operating system.  Client Workstations: Koha requires only a web browser on the workstation (a graphical browser, or even a text browser for the OPAC). Koha thus functions on PCs running Windows,PCs running Linux, Macs, or even UNIX workstations.  Koha runs over any TCP-IP network.  Koha accommodates low-bandwidth connections. It is completely usable on ordinary telephone line connections. This is more true of the librarian interface than of the public interface (OPAC).
  16. 16.  The developers of the product have taken care to adhere strictly to international standards.  Industry standards: Z39.50, UNIMARC, ISO2709, MARC21.  For technical standards: the OPAC is "valid XHTML ", and respects the standards of accessibility.  Web standards recommended by the World Wide Web Consortium. Koha StandardsKoha Standards
  17. 17.  Koha version 2.2.9 Free (download fromKoha version 2.2.9 Free (download from http://www.koha.org/http://www.koha.org/  Apache web server, 2.0.58 free (downloadApache web server, 2.0.58 free (download fromfrom (http://www.apache.org)  MySQL. Relational Database Management System (http://www.mysql.com) free  Perl modules 5.8.(http://www.cpan.org). free.  Linux (RHEL 3.0, 4.0, 5.0) or Any flavour of LINUX or WINDOWS Server Koha Requirement:Koha Requirement:
  18. 18.  Server operating system: Linux, OpenBSD, FreeBSD, MacOS X, or any other Unix.  Web server: Apache.  Programming language: Perl.  Database:MySQL.  Integrated Library software: Koha 2.2.9 Koha Server Software:Koha Server Software:
  19. 19. Koha Client Software:Koha Client Software:  Koha requires a recent Internet browser.  Mozilla is advised, but not obligatory. (Koha works with Internet Explorer.).  Certain data validity checks are made on the client machine, JavaScript must be enabled.  The public interface (OPAC) conforms with XHTML1.0 standards: the utility is thus compatible with alternate browsers. In particular, the OPAC can be used by people needing special assistive technology (Braille browsers, voice synthesis, text-based broswers, etc.).
  20. 20. Skill Requirements To Operate System:Skill Requirements To Operate System:  Koha's interfaces are designed with usability inKoha's interfaces are designed with usability in mind and are extremely user friendly.mind and are extremely user friendly.  Staff and patrons with only basic computerStaff and patrons with only basic computer skills have quickly learned to use the systemskills have quickly learned to use the system efficiently.efficiently.  The cataloging module requires anThe cataloging module requires an understanding of cataloging practices such asunderstanding of cataloging practices such as MARC, Z30.50 retrieval tools, how to addMARC, Z30.50 retrieval tools, how to add holdings information, etc.holdings information, etc.  Administrators should know operating systemAdministrators should know operating system (Linux, etc.)for maintenance, some knowledge(Linux, etc.)for maintenance, some knowledge of cataloging in setting up the systemof cataloging in setting up the system preferences.preferences.
  21. 21. System Overview:
  22. 22. Koha Modules:Koha Modules:  OPAC  Full catalogue.  Circulation.  Serials.  Acquisition.  Patron Management.  Branch management.  Reservations.
  23. 23.  Koha provides a full-functioned Online Public Access Catalog (OPAC).Koha provides a full-functioned Online Public Access Catalog (OPAC).  OPAC users can carry out searches starting from ten fields (Keyword,OPAC users can carry out searches starting from ten fields (Keyword, Subject, Title, Class,Subject, Title, Class, BarcodeBarcode, author, publisher, etc.). As in the, author, publisher, etc.). As in the librarian interface, they can order the results according to severallibrarian interface, they can order the results according to several criteria.criteria.  OPAC users who are logged-in members can place reservations onOPAC users who are logged-in members can place reservations on library items.library items.  Bibilio basket:Logged-in members can select records from an OPACBibilio basket:Logged-in members can select records from an OPAC search and retrieve them by e-mall, either in human-readable form orsearch and retrieve them by e-mall, either in human-readable form or in an ISO2709-format file. An ISO2709 file can be processed usingin an ISO2709-format file. An ISO2709 file can be processed using bibliographic software like End Note.bibliographic software like End Note.  OPAC users can submit suggestions for acquisition. KohaOPAC users can submit suggestions for acquisition. Koha automatically informs the OPAC user (by e-mall) of the action takenautomatically informs the OPAC user (by e-mall) of the action taken on each suggestion.on each suggestion. Koha OPAC Module:Koha OPAC Module:
  24. 24. The administrator can allot one or more of the following capabilities to each staff member:  Super-librarian: access to all functions.  Circulation: carry out circulation tasks.  Catalogue: search the catalogue.  Parameters: administer the system parameters.  Borrowers: manage the public users (addition, modification, restriction, etc.).  Permissions: administer staff access to functions.  Reserves for others: place reserves on items for any borrower.  Reserves for oneself: place reserves for oneself  Loan: loan items to borrowers.  Cataloguing: manage the catalogue.  Charges: manage the fines and fees levied against members. KohaKoha Delegation of Authority::
  25. 25.  The members (borrowers) module makes it possible to manage not only individual borrowers, but also institutions.  Each member belongs to a category. The member category defines:The minimum and maximum ages for members of the category• The cost of placing a reservation on an item (when it is applicable in the library)• The rules of circulation.  By entering the borrower's library card number into the librarian interface, the librarian can: See the financial standing of the borrower (charges due). See the borrower's reservations, and his/her outstanding loans. Set permission flags (for the librarian members). KohaKoha Members Module:
  26. 26.  Borrowing a book from any branch (not just theBorrowing a book from any branch (not just the branch where the borrower first registered)branch where the borrower first registered)  Returning an item at any branchReturning an item at any branch  Reserving an item for at any branch.Reserving an item for at any branch.  Circulation rules can be defined very finely by theCirculation rules can be defined very finely by the library: for each member category, item category,library: for each member category, item category, and holding branch of the item, the duration of theand holding branch of the item, the duration of the loan and the maximum number of books loan ableloan and the maximum number of books loan able can be defined.can be defined.  Returning items ("checking-in") is extremely easy:Returning items ("checking-in") is extremely easy: Simply scan the barcodes of the items beingSimply scan the barcodes of the items being returned.returned. Koha Circulation module:Koha Circulation module:
  27. 27.  MARC Management :The cataloguing module is one of the principal strong points of Koha.Several "frameworks " can be defined to do different cataloguing for monographs, electronic resources,periodicals, etc.  Export/Import:Importing records in ISO2709 format (the MARC reservoir) and through Z39.50 (client) for fast cataloguing.  Copy records:One or more copy records can be attached to each bibliographic record.  Fast cataloguing:To accelerate cataloguing, Koha provides, Management of a MARC record reservoir, in ISO2709 format, A Z39.50 client that can access several Z39.50 servers  MARC view and simple view:Catalogue data can be displayed in MARC format, in simplified form.  Searching:searches can be performed on any MARC field. Advanced functions, search on one word, the beginning of the field, greater than, less than, etc are also available. Koha Cataloguing Module:Koha Cataloguing Module:
  28. 28. Koha Serials Module:Koha Serials Module:  It is possible to register subscriptions with reviews, and to track the arrival of periodicals.  Koha manages late issues, skipped issues, and claims with the suppliers.  Koha manages complex classifications, allowing the librarian to work with eleven different publication periods (from daily newspapers to annual publications), with delayed publications, and with publications out of sequence.  A state of the collection can be defined which will synthesize the missing publications, received publications,etc.  The state of the collection can be displayed differently in the OPAC and in the librarian interface.
  29. 29.  Simple acquisitions:The simple acquisitions module makes it possible to acquire materials and add them directly to the catalogue.It does not manage budgetary matters, the orders placed with the suppliers, etc.  Full acquisitions:The full acquisitions module makes it possible to manage:Budgets and book funds:Budget available, Committed, Spent Suppliers.Orders, via 'shopping baskets‘. Koha Acquisition Module:Koha Acquisition Module:
  30. 30.  The architecture of Koha divides the software into three different layers..  The database layer, which manages access to the DBMS (database management system)  The processing layer, which manages the processes required by the user  The formatting layer, which contains templates for the HTML presentation  The visible interface of the software is thus entirely customizable. Koha's Intranet and OPAC by selecting from several 'themes'  The librarian interface uses cascading style sheets (CSS). It is more coherent and easier to follow than was the case in version 2.0. KohaKoha Personalization:
  31. 31. Koha allows you to set various parameters which control the operating environment of the library:  Library branches: defining branch categories, branches, and contact information.  Item types: Define library items.set rental charges of any amount to users for borrowing items.  Not for loan" for item types such which do not leave the library; issuing  Define Borrower Categories: Set “Category Codes”, “Descriptions”,  “Enrollment Periods”, "Upper Age Limit" and "Age Required" for each user type;  Issuing rules: define issuing and fines based on borrower categories, item types, and circulation units (matrix-based rule set);  Stop words: improve list all of the words Koha should ignore when performing catalog searches or building the index  Z39.50: define servers for searching using Koha's Z39.50 client (for cataloging); to add servers, enter the domain name or IP address of the server, the port number to use, and the name of the database to access.  Book funds: set up accounts that keep track of expenditures for library materials. KohaKoha Operating Parameters::
  32. 32. KohaKoha Back-up Software:  SSH-tunneled MySQL replication.SSH-tunneled MySQL replication.  Database dumps using the mysql dump utilityDatabase dumps using the mysql dump utility  On the hardware level, the production systemOn the hardware level, the production system utilizes a two-disk RAID 1 configuration for datautilizes a two-disk RAID 1 configuration for data redundancy in the event of single-disk hardwareredundancy in the event of single-disk hardware failure. The system partitions use the Reiserfsfailure. The system partitions use the Reiserfs journaling file system which provides anotherjournaling file system which provides another point of data redundancypoint of data redundancy
  33. 33. Encoding & Character Sets in KohaEncoding & Character Sets in Koha SystemSystem $ echo $LANG$ echo $LANG en_US.UTF-8en_US.UTF-8 Apache2:Apache2:Be sure to have these lines in your http.conf:Be sure to have these lines in your http.conf: AddCharset UTF-8 .utf8AddCharset UTF-8 .utf8 AddDefaultCharset UTF-8AddDefaultCharset UTF-8 MySQLMySQL , Server Configuration,, Server Configuration, edit your my.cnfedit your my.cnf init-connect = 'SET NAMES utf8' character-set-server=utf8 collation-server=utf8_general_ci Check to make sure the following are set to utf8:Check to make sure the following are set to utf8: | character_set_client | utf8| character_set_client | utf8 | character_set_connection | utf8| character_set_connection | utf8 | character_set_database | utf8| character_set_database | utf8 | character_set_results | utf8| character_set_results | utf8 | character_set_server | utf8| character_set_server | utf8 | character_set_system | utf8| character_set_system | utf8
  34. 34. Koha ResourcesKoha Resources ::  http://kohadocs.org koha documentation project  http://koha.org/manual The official Koha manual  http://www.skemotah.com/ Stephen Hedges' Koha migration guide Migrating_to_Koha.html  http://athenscounty.lib.oh.us/koha.html Joshua Ferraro's Koha installation guide and other Koha documents  http://sourceforge.net/projects/koha Koha project CVS host (2.2/2.0 source code repository/download)  http://www.mjr.dsl.pipex.com/ Koha project Arch host (2.0 source code/repository/download)  http://koha.org/wiki KohaWiki  http://bugs.koha.org Koha bug reporting system  http://koha.org/mailing/ Koha mailing lists page  http://koha.org/irc/ Koha IRC logs  http://koha.org Koha Homepage  http://www.ttllp.co.uk/koha/ Koha England
  35. 35. Frequently Asked QuestionsFrequently Asked Questions  Collection SizeCollection Size- How many books Record can koha handle?- How many books Record can koha handle?  ReadersReaders- How many readers can koha handle?- How many readers can koha handle?  CirculationCirculation- How many transaction can koha handle per year?- How many transaction can koha handle per year?  Biggest LibraryBiggest Library- which is the biggest among those who uses?- which is the biggest among those who uses? Answers from the users and DevelopersAnswers from the users and Developers  All the data i.e. records, readers, circulations data is stored inAll the data i.e. records, readers, circulations data is stored in database mysql. All the limitation are enforced by database anddatabase mysql. All the limitation are enforced by database and your hardware, network connectivity , not by the software.your hardware, network connectivity , not by the software.  Nelsonville Public Library System, Athens County OH, USA 7 branches; 300,000 items; 50,000 borrowers; 600,000 annual circulation OPAC: http:// search.athenscounty.lib.oh.us  The Harward County library system is switched to koha recentlyThe Harward County library system is switched to koha recently and they do transaction 50,00,000 issue per year.and they do transaction 50,00,000 issue per year.  North East University Library, Cyprus 2 million records OPAC: http://library.neu.edu.tr

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