LibrePlan Audiovisual documentation


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Life cycle of the projects in LibrePlan Audiovisual, and management of budget templates, expenses forecasts, and filming productivities. LibrePlan Audiovisual is a sectorial adaptation of LibrePlan designed to solve common problems of the audiovisual production sector.

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LibrePlan Audiovisual documentation

  1. 1. 1 Earnings are the straight-time hourly wages or salaries paid to employees. They include incentive pay, cost-of-living adjustments, and hazard pay. Excluded are premium pay forProjects Life cycle with overtime, vacations, and holidays; nonproduction bonuses; and tips. The mean is computed by totaling the pay of all workers and dividing by the number of workers, weighed by hours.LibrePlan Audiovisual Level 9 .................................................. 37.84 15.6 37.47 15.8 – – Level 10.................................................. 98.10 14.1 98.10 14.1 – – Level 11.................................................. 105.23 21.8 105.23 21.8 – – Level 12.................................................. 162.25 3.3 162.25 3.3 – – Not able to be leveled.................................... 18.39 4.0 18.91 4.1 13.03 4.0 First-line supervisors/managers of helpers,
  2. 2. Project context
  3. 3. Context● LibrePlan Audiovisual is an adaptation of the application LibrePlan developed by Igalia and Wireless Galicia with public funding and the collaboration of Galician Audiovisual Cluster (CLAG) to solve several problematics of the Galician Audiovisual sector.● The starting project LibrePlan on which it is based, is a Free Software web tool for project planning, monitoring and control.● This is a generic project and resources planning tool, with users all over the world and an active development community..
  4. 4. Context● Being a web application, to allow all the users from an organization to access LibrePlan from any location its necessary that it is installed on a web server with the required GNU/Linux environment, and Internet connectivity.● To access to the LibrePlan Audiovisual application its only needed to have installed one web browser from the supported ones (Chrome or Firefox) and connexion to the Internet.
  5. 5. Phases of the life cycle on LibrePlan Audiovisual1. Budget templates management2. Budget creation3. Planning of the project from the budget4. Costs and productivities monitoring and control
  6. 6. Life cycle1. There is an administrable budget templates list.2. A new budget is created from one of the existing templates.3. Costs are introduced for any of the budget items, and new lines area added or removed if necessary4. Estimations for the project costs executions are defined, and the project is planned5. Once the projects is planned, the automatic original budget generated forecasts are finetuned if neccesary.6. Start and end dates for the production are specified and the filming productivity estimations are introduced.
  7. 7. Life cycle7. Using cost sheets, the expenses produced are tracked associated to each project item.8. Project costs execution forecast are adjusted, and decission projects are taken according to the expenses associated to each project item cost.9. Real filming productivities are introduced, to compare it with the original estimations and readjust the forecasts.10. Steps from 7 to 9 are repeated till the project ends.11.The project finishes and all its data keeps stored for later review and conclusions extraction.
  8. 8. Budget templates
  9. 9. Budget templates● They are configurable structures with a tree organization that groups the elements that will imply cost inside a project.● Originally they would have a Chapter, Subchapter, and Item structure.● Only cost can be specified at an item level, and chapters and subchapters show the aggregated totals.● The costs of each item line would be calculated using the next formula: item cost = (unit cost * length * units ) + holidays cost + severance (when appropriate).
  10. 10. Budget templates
  11. 11. Budget templates● The list of existing budget templates is on Planning > Budget templates.● On this view it is possible to create new budget templates, or modify the existing ones.● During the edition of a template, the add button on the template tree tab would add a new element at the end of the tree, or inside the selected node.● Default values are introduced into all the fields that will be used when a project is created using that template.
  12. 12. Budgets
  13. 13. Budget● It is the result of creating a new project starting from a budget template, filling in the specific values of the costs and durations.● It has two extra columns that allow specifying the starting date and ending date estimated for the cost execution of each item.● New items or chapters can be added, or nodes of the template that we dont want to use on this particular budget can be removed.
  14. 14. Budget
  15. 15. Budget● Clicking the New button from the main screen will create a new budget, indicating the new project name, the template to use and the global starting and end dates.● This creates a new budget by copying the data from the selected template, on which the specific details would be introduced.● All the elements for which no particular starting or end dates are specified, would assume to impute cost to the total interval of the project.● To see all the created budgets, access the Projects List perspective.
  16. 16. Project plan
  17. 17. Project plan● Once the budget is ready to be planned, the project plan is created by clicking the close budget button.● It is possible to plan the expenses on a chapter, subchapter or item basis, according to the desired granularity to use on the project monitoring (by clicking on the Plan icon on each row of a chapter, subchapter or item, respectively).● In this way, the total cost of each planned element is automatically distributed along the temporal range defined by the starting and end dates.● All the modifications done to the project plan dont modify the original budget, which can be reviewed on the corresponding perspective (Budget).● The project plan can be accessed from the general data and WBS edition perspective (Project Details), its Gantt graphical representation view (Project Scheduling),or a numeric view with detailed information of the estimated forecasts and real expenses distributed on the time (Advanced Assignment).
  18. 18. Project plan
  19. 19. Project plan● To plan at an item level, we can expand the all tree, or open each node with the folder button on each node.● It is possible here to modify each item starting or end dates, which will be used at the moment of pressing the plan icon on each element.● On the Gantt diagram and on the advanced assignment perspective, only planned task will be displayed.● The way of adding or removing lines from the project plan its analogous to the administration of budget templates.● Once the wanted modifications are finished, its necessary to press on the Save icon, to store the changes done.
  20. 20. Project plan● From the Project Scheduling perspective it is also possible to move or resize the tasks, which would redistribute that item budget using an uniformous function on the selected period.● There is a graph on the bottom showing realtime the aggregated of the expenses forecast, and that allows comparing with the real costs once they are being charged to the project.● The Advanced Assignment perspective allows modifying with the desired time detail level the forecasts of the budget assigned per line, and to review the assigned real economic costs reported through the expenses sheets.
  21. 21. Project plan
  22. 22. Project plan
  23. 23. Expenses sheets● Under the menu entry Cost > Expenses, there is the administrable listing with the expense sheets.● The reported expenses can be grouped using into sheets with the preferred temporal granularity.● On each sheet, the expenses information are introduced and to which planned elements are related to, as well as the date on which the expense is reported.● The button to show costs on the planning, shows bars that show a length proportional to the percentage of the estimated budget consumed, both on the individual items as on the grouping nodes.
  24. 24. Expenses sheets
  25. 25. % consumed per task
  26. 26. Filming productivity● On the Filming progress perspective it is possible to introduce the beginning and end dates for the dates on which the progress is being measured.● Select the unity type to measure, and the total number of elements to produce.● If necessary, the automatic lineal distribution done is adjusted, to fine grain productivity estimations.● Once the real progress are introduced, the system allows adapting the future planning and shows the projections of the real productivity compared with the real measurements and forecasts.
  27. 27. Filming productivity
  28. 28. Finishing project● Monitoring, control and planning adjustment tasks are repeated along all the project execution.● Once the project is finished and marked as closed, it keeps being stored and its useful for checking its final deviation and costs.● It is possible to calculate the benefits or losses from the project, and which budget elements caused those variations.
  29. 29. Doubts, comments, remarks libreplan-audiovisual@igalia.com