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Personal Time Management

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Presentation with Jill Hurst-Wahl of Syracuse University on personal productivity and time management. Project management for your personal life.

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Personal Time Management

  1. 1. Personal Time Management
  2. 2. a.k.a. Managing the Most Critical Project of All: Yourself Resources at tinyurl.com/unyslaptm Jill Hurst-Wahl @jill_hw hurst@hurstassociates.com www.digitization101.com Elaine Lasda @elainelibrarian elasda@albany.edu https://elaine.lasda.net SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 2
  3. 3. Getting Things Done (GTD) Methodology, not a specific system Core idea: Your head is not the place for your project plans or to-do lists SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 3
  4. 4. GTD Basic Concepts Capture everything – every project, every to-do Clarify what needs to be done Ask what the next action is (and write it down!) Organize those next actions by category and priority Focus! Do a weekly review and update your “list” SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 4
  5. 5. Key System Components • Time Management/Scheduling • Procrastination vs. “Strategic Procrastination” • Pomodoro Technique • Structure/Workflow • GTD a well-honed option • Other “gurus” • My mish-mosh system
  6. 6. Tool #1: Toodledo • Uses GTD functionality • Comprehensive approach • Phone app (android and iOS) • Good for: • detailed lists, outlines, tracking, personal stuff • Group functionality costs $$$ • Scheduling and prioritizing • Granular level planning
  7. 7. Toodledo Functionality • Tasks • Notes • Lists • Outlines • Habits • Alarms
  8. 8. Tool #2:Trello • Visual functionality • Phone apps • Integration • Good for: • Teams & collaborations • Flexible project management • Visual display/map of project pipelines • Colors, “stickers” etc. • Storing/linking/mapping to files used in project • Other external integrations
  9. 9. Trello functionality • Boards • Lists • Cards • Templates • Getting Really Fancy
  10. 10. Bullet Journal Image by Amanda Randolph from Pixabay SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 10
  11. 11. #bujo Key Concepts Get everything out of your head Create an index as you go Use the future log to capture future tasks someday and maybe Create a detailed to-do list for the month Create a to-do list for each day Capture additional information as you go Use the journal to stay organized It’s okay to experiment and be creative SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 11
  12. 12. Jill’s bullet journal index SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 12
  13. 13. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 13 Jill’s bullet journal future log
  14. 14. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 14 Jill’s bullet April to-do’s
  15. 15. SCHOOL OF INFORMATION STUDIES | SYRACUSE UNIVERSITY 15 Jill’s bullet journal March 19-20
  16. 16. Why a Planner? • Write stuff down • Longview • Reflection • Big picture • Integrate personal and professional goals • Quick examples
  17. 17. Calendaring- Different than a Planner • Outlook for personal project management? • Make appointments with yourself for: • Priority projects • Planning • Reflection • Leave a “Margin” • Level of detail
  18. 18. Final Thoughts • "Prioritize Prioritization"! • Strategies and Potential Pitfalls • Self-care and Focus
  19. 19. What are YOUR #ProTips?

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