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Expo 2013 Lisa Hammer & David Newman; Effective Presentations

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Presenting correct and truthful information may get you by, but if you want to stand out, an effective presentation is the key to making a lasting impression. Not only can it help your career, but you represent your team in a way that shines the most favorable light on them! In this brief session, you will learn the basic principles of preparing and delivering an effective presentation, how slides can make of break the presentation, and perhaps even learn a little about the great presenter inside of you!

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Expo 2013 Lisa Hammer & David Newman; Effective Presentations

  1. 1. Effective Presentations September 24, 2013
  2. 2. Why Do a Presentation? “Public speaking is the art of diluting a two-minute idea with a two-hour vocabulary.” - John Fitzgerald Kennedy, 35th President of the United States
  3. 3. Make Your Points • The Delivery • The Room • The Material
  4. 4. Materials in this class are based on the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute, Inc., 2013. Project Management Institute (1) “…to advance the practice, science and profession of project management.” “…resources and information available only to members.” A Guide to the Project Management Body of Knowledge (PMBOK® Guide) • The Body of Knowledge is the sum of knowledge within the profession of project management. • The PMBOK® Guide is a book that identifies that subset of the Body of Knowledge that is generally recognized as good practice. PMBOK is a registered mark of the Project Management Institute, Inc. (1) As defined on the PMI.org website, What is PMI (http://www.pmi.org/About-Us/About-Us-What-is-PMI.aspx)
  5. 5. Materials in this class are based on the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute, Inc., 2013. PMBOK is a registered mark of the Project Management Institute, Inc.
  6. 6. Project Management Institute “…to advance the practice, science and profession of project management.” “…resources and information available only to members.” As defined on the PMI.org website, What is PMI? (http://www.pmi.org/About-Us/About-Us-What-is-PMI.aspx)
  7. 7. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) • The Body of Knowledge is the sum of knowledge within the profession of project management. • The PMBOK® Guide is a book that identifies that subset of the Body of Knowledge that is generally recognized as good practice.
  8. 8. The Delivery How to: • Speak • Look • Engage
  9. 9. The Room •Sound check •Room setup •Seating arrangement •Visual aids
  10. 10. The Material  Have confidence!  Be honest (it helps to be right…)  Be timely and relevant
  11. 11. The Material (cont’d) Miss-Steaks Burn You!
  12. 12. Slides These are all 32pt. font, but… • Which is easier to read from a distance? • Which is easier to read from a distance? • How easy can you read this from a distance? • Is this one easier to read from a distance? • Now is this a little plain?
  13. 13. Animation  How much should you do?  Is this enough?  Is this too much?  When is it appropriate?  And when is it just annoying?
  14. 14. Good? 1. Initiating (13%) 2. Planning (24%) 3. Executing (30%) 4. Monitoring and Controlling (25%) 5. Closing (8%) Taken from Examination Content Outline. Percentage does not reflect importance but rather proportion of time on that area.
  15. 15. Better? Group % of Exam 1 Initiating 13 2 Planning 24 3 Executing 30 4 Monitoring & Controlling 25 5 Closing 8 Taken from Examination Content Outline. Percentage does not reflect importance but rather proportion of time on that area.
  16. 16. Initiating 13% Planning 24% Executing 30% Monitoring & Controlling 25% Closing 8% Best? Taken from Examination Content Outline. Percentage does not reflect importance but rather proportion of time on that area.
  17. 17. Good Information, Bad Delivery
  18. 18. Same Information, Better Delivery Process Groups Knowledge Area Initiating Planning Executing Monitoring & Controlling Closing Project Procurement Management Plan Procurement Management Conduct Procurements Control Procurements Close Procurements
  19. 19. Be Honest “Honesty is such a lonely word. Everyone is so untrue. Honesty is hardly ever heard. And mostly what I need from you.” - Billy Joel, American musician and pianist
  20. 20. Practice, Practice, Practice • Test the equipment • Practice in different parts of the room • Role play • Time yourself • Videotape yourself • As backup, bring: – Your computer – A flash drive – A hard copy
  21. 21. Pet Peeves And now, let’s dim the lights, so I can show you computer slides and read the exact text of the slides to you.
  22. 22. Your Message • Make your point • Explain it • Make it again For example: What 3 main points will you remember from this presentation?
  23. 23. Wrap-Up “The right word may be effective, but no word was ever as effective as a rightly timed pause.” - Mark Twain, American author and humorist
  24. 24. Questions “Before I refuse to take your questions, I have an opening statement.” - Ronald Reagan, 40th President of the United States
  25. 25. Contact Information www.leadershiptechniquesllc.com Lisa Hammer, PMP: (301)667-3915 lisa@leadershiptechniquesllc.com David B. Newman, PMP: (240)446-6231 dave@leadershiptechniquesllc.com
  26. 26. Leadership Techniques, LLC Reliable - Dynamic – Relevant "No one would have crossed the ocean if he could have gotten off the ship in the storm." - Charles Kettering, American inventor

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