Building a Shared Community for theManagement of Library Resources
Principle: Do once and shareKB+ Context: It doesn’t seem like the best use of academic librarians’ time to have them all maintaining the same data, in the same products, when that work could either be done once centrally and shared or co-ordinated across the wider academic library community both nationally and internationally. the challenge libraries face managing different versions of ‘their’ data in different silos – be it the publisher, the link resolver knowledge base, the subscription agent, or indeed their own local LMS systems and resource discovery tools. KB+ has an opportunity to provide one central source of institutional data that is shared across all stakeholders as required.
What does KB+ do now?(1)Replaces manual records and filing cabinets for ERMMaintains local subscription data in one place (currently nesli2deals)Populated from generic, verified subscription information held byJISC CollectionsMaintains list of journal entitlements for ‘big deals’ (packages)for each yearEnables packages to be linked with one or more publisher oraggregator platformsCan edit start dates and end dates for individual journal titles(useful for keeping link resolvers up-to-date)Enables ‘core’ titles to be identified for each subscription year(the titles that are so often ‘in dispute’ with publishers at renewal)Links journal subscription data and entitlements to the relevantlicenses
What does KB+ do now?(2)Provides summary license terms ‘at a glance’, showing ‘rights’: Coursepacks Interlending Walk-in Partners, etc.Allows original licenses (documents) to be uploadedAllows for local and shared Notes to be addedWhen changes are made to generic subscription data or licenses,library staff are alerted to accept (or reject) local changesJournal titles and entitlements can be edited individually or inbatches to suit local needsPackages can be copied to act as templates for new packages orcreated from scratch
What is planned next? (1)Renewals functionality being implemented Enables comparison between deals and years e.g. between a publisher’s 2013 and 2012 list of entitlements Differences shown in reports Local changes can be made and then the data uploaded from the edited spreadsheetHistorical data and post-cancellation rights Collect and normalise historical data relating to journal agreements Title lists and licences from e and paper formats Normalise data and load into KB+Multi-year representation Navigation / filtering of multi-year data in user interface, reports and exports
What is planned next? (2)Data Management and Workflows Maintain and update all current data for 2013 including updates to Licence and Subscription information Support for management, tracking and cascading of generic KB+ changes to your local KBAdd in new agreements, especially non-JISCagreements E-journal agreements Full text databases E-book agreements Open access
What is planned next? (3)Consortium relationships Functionality to enable consortia to use KB+ efficiently, drawing on the SHEDL exemplarCommunication and building the Community Improvement of Notes and Alerts to support communication and annotation across the KB+ community Community Advisory Group will be consulting on how to make KB+ the first port of call for library staff and communication across the communityIntegration Journal Usage Statistics Portal (JUSP) and Electronic Licence Comparison and Analysis Tool (Elcat) Other third party services via imports and exports of data, e.g. see JISC HIKE Project at Huddersfield
SustainabilityFree until August 2013 Complete 2 major releases (Dec 12 and July 13) Pre-populate with local and national dataRelationship to JISC offer not yet confirmed Continue as part of central offering? Standalone service? Part of a collection of other services?Provisional pricing based on new JISC bands (feedback)
ImpactImproving the reliability of e-library data, therebyimproved end user experience and trustReducing time and cost spent managing data thatunderpins ERM, especially renewalsAdding value and accuracy to vendor knowledge basesthat drive library systems and link resolvers (ROI)Improve licensing and negotiation in UK, especiallythrough more reliable historical data and entitlements“Do once and share” principle working at many levelsPotential for enhanced communication betweenlibrarians and institutionsSuccessful shared service
firstname.lastname@example.org@liamearney@jisckbplushttp://www.jisc-collections.ac.uk/KnowledgeBasePlus/Author: Liam Earney with additional edits from Nicholas Lewis, January 2013.