How to Write aRequest Letter
Requestletterisaformal letterwrittentomake requestforaparticularpurpose or reason.Itcouldbe
on.It is writtenwithaclearpurpose to make requestfora particularmatter.It presentsyourrequestin
any interruptionandgive enoughtime tothe recipienttoscrutinize all the information.
We have presentedbestwritingtips on how to write an effective requestletter.
Compose itonyour official letterhead.If youdonothave one,write itusinga good quality
stationarytomake itlookformal andprofessional.
Applya blockor semi-blockformatforwritinganofficial requestletter.
Write your name,title,organization,addressandcontactdetails.Mentionthe same detailsof
the recipientinthe nextline.
Enter the currentdate followingthe addressof the recipient.Write the date initsfull form,such
as 4th March 2010.
Use propersalutationsconsistentwiththe informationyouhave aboutthe recipient.If he isa
knownperson,use the name withhisrespectivetitlesuchas“Dear Mr. / Mrs. / Ms. / Dr…… “. If
youhave no informationaboutthe name,write “DearSiror Madam.”
Coverall the relevantinformationinshortparagraphs.Tryto keepitwithinthree shortand
Make twocopiesof the correcteddraft, one to sendtothe actual recipientandanothertokeep
Put yoursignature onthe final letterandsentitto the recipient.