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10 simple ways UCSF Profiles has been used to win funding, find collaborators, and get the job done


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presented at VIVO 2016, Denver CO
Aug 2016

Published in: Technology
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10 simple ways UCSF Profiles has been used to win funding, find collaborators, and get the job done

  1. 1. 10  Simple  Ways  UCSF  Profiles  has  Been  Used  to   Win  Funding,  Find  Collaborators,  and  Get  the  Job  Done   UCSF  Profiles  launched  officially  in  2010.  A;er  many  years  of   promo?on,  using  a  myriad  of  engagement  strategies,  UCSF   Profiles  is  now  a  system  that  is  “relied  upon  by  the  enterprise.”   Here  are  some  examples  that    jus?fy  this  status.   Clinical  and  Transla?onal  Science  Ins?tute  (CTSI)  is  part  of  the  Clinical  and  Transla?onal  Science  Award  (CTSA)  program  funded  by  the  Na?onal  Center  for  Advancing  Transla?onal  Sciences  (NCATS)  at  the  Na?onal  Ins?tutes  of  Health  (NIH)  (Grant  Number  UL1  TR991872).   Profiles  RNS  is  made  possible  by  the  Profiles  Research  Networking  So;ware  developed  under  the  supervision  of  Griffin  M  Weber,  MD,  PhD,  with  support  from  Grant  Number  1  UL1  RR025758-­‐01  to  Harvard  Catalyst:  The  Harvard  Clinical  and  Transla?onal  Science  Center  from  the  Na?onal  Center  for  Research  Resources  and  support  from  Harvard  University  and  its  affiliated  academic  healthcare  centers.       (1) Connect students and trainees w/ faculty mentors (5) Find the right researchers for limited submission funding opportunities (3) Help recognize researchers’ achievements with automated reports UCSF Professor Daniel Lowenstein, MD, vice chair of the Department of Neurology has said his “approach to mentoring students now relies regularly on Profiles.” Leslie  Yuan,  Eric  Meeks,  Brian  Turner,  and  Anirvan  Cha`erjee   University  of  California,  San  Francisco    Clinical  &  Transla?onal  Science  Ins?tute   Mentees use UCSF Profiles to find potential mentors, matching based on shared interests or other criteria. (10) Send better email on campus   ListMaker  tool  exports  emails  based  on  search  terms   The Director of Communications of the UCSF School of Medicine uses UCSF Profiles to create custom email lists based on research interests in order to send communications to specific target groups. “This is a key element in our drive to communicate more efficiently and effectively.” She uses the UCSF Profiles “ListMaker” tool to create these lists. We automatically generate monthly reports on UCSF researchers’ new publications in high impact journals at the request of the Executive Vice Chancellor and Provost (EVCP). The EVCP uses the list to recognize and send personalized congratulatory emails to the authors. The recipients are very appreciative of the recognition, and the office stays up-to-date on what the faculty are focused on. The Department of Medicine and others also now use the data to highlight recent publications from their researchers. (4) Simplify the faculty advancement and promotion process We worked closely with the UCSF Office of Academic Affairs to enable UCSF’s home-grown faculty advancement and promotion web portal to import new publications for our researchers via UCSF Profiles’ API. This helps researchers keep their CVs updated, and reduces duplicative work. UCSF’s Research Development Office routinely relies on UCSF Profiles to: •  identify and notify the right researchers about limited submission funding opportunities •  foster and facilitate scientific collaborations between internal and external research teams (6) Help patients learn about our researcher-clinicians Real responses from our website survey: •  “My husband is going to a prostate oncologist, reading his bio reassured me!” •  “It was extremely helpful to know that the clinician we were getting a 2nd opinion from has extensive research experience as well as associations with exciting clinical trials. •  “Love the information on here. It gave me information on a provider and reassured me he is an expert in his field :)” •  “Informative background on my sister's prospective surgeon.” (7) Make our researchers easily accessible to potential collaborators Researchers tell us that their profile pages: •  are read by colleagues from other institutions •  get linked to by other institutions when they speak at events and webinars •  are used by staff inviting our faculty to seminars and conferences (8) Provide concrete evidence of collaboration for NIH grants A UCSF department has been downloading data from UCSF Profiles to automatically identify publications co- authored by faculty and mentored research residents. This data provides concrete evidence of collaboration outputs when reapplying for NIH training grants. (9) Show off our researchers to the whole world Researchers’  pages  on  UCSF  Profiles  are  regularly  linked  to   from  major  online  media  like  the  New  York  Times,  BBC,   CNN,  The  Atlan?c,  the  LA  Times,  the  Guardian,  Bloomberg,   Na?onal  Geographic,  and  others.       UCSF  University  Rela?ons  ac?vely  uses  Profiles  to  locate   subject  ma`er  experts  for  media  opportuni?es,  and  their   standard  editorial  prac?ce  is  to  link  to  UCSF  Profiles  pages   whenever  they  reference  UCSF  researchers  in  their  ar?cles.       (2) Save staff and faculty time by keeping campus websites up-to-date Dozens of UCSF school, department, and lab websites pull data from UCSF Profiles APIs to keep their websites automatically up-to-date. This saves on staff time, and reduces the need for faculty to update their information on multiple websites. Websites often import: •  Publications •  Biography •  Awards and honors •  Photos •  Featured publications •  Twitter feed •  Videos (e.g. from YouTube) Learn about our APIs at Learn about ListMaker and other OpenSocial gadgets: