GOOGLE TOOLS FOR          ADMINISTRATORS Presented by Lisa Perez, CPS Dept. of LibrariesAccess presentation and screencast...
USING GOOGLE FORADMINISTRATIVE FUNCTIONS
COMPUTING IN THE CLOUD                         What is it?            Applications and content that exist            on th...
SETTING UP A GOOGLE ACCOUNT
GOOGLE READER                            • RSS (Really Simple                              Syndication) feed aggregator   ...
GOOGLE READER
GOOGLE DOCS SUITE
GOOGLE DOCS•   Similar to, although not as robust as, stand-alone word processing programs•   Can track comments/versions•...
ADMINISTRATOR USES• Create a collection of basic documents for your staff that  can be shared in the cloud and updated uni...
GOOGLE SPREADSHEETS•   Similar to, although not as robust as, Excel•   Can track comments/versions•   Can share/edit with ...
ADMINISTRATOR USES• Create a collection of common spreadsheet templates that  need to be used by staff most frequently• St...
GOOGLE FORMS                                             Submitted data dumps into                                        ...
ADMINISTRATOR USES• Conduct online surveys• Gather data and status reports• Log regular data input that is tracked into a ...
GOOGLE PRESENTATIONS•   Not as robust as PowerPoint or Keynote, but improving•   Convenience of being cloud-based•   Colla...
ADMINISTRATOR USES• Save commonly used presentations for review and adaptation• Allow absent teachers to view missed prese...
MANAGEMENT TIPS• Save in Docs or native file formats       • Create notifications• Manage sharing and permissions         ...
GOOGLE MAPS•   Search for local maps or travel locations•   Locate nearby businesses•   Create custom maps•   View Earth, ...
ADMINISTRATOR USES• Get travel information, including best routes, travel distances, &  nearby businesses w/customer revie...
GOOGLE ALERTS                            Use Google Alerts to                            monitor information              ...
GOOGLE CALENDAR                                                                     calendar.google.com•   Cloud-based cal...
GOOGLE SITES                                                     sites.google.com•   Easy-to-create websites•   Control vi...
ADMINISTRATOR USES• Create a school website or an internal website• Hold project or committee materials in a cloud-accessi...
GOOGLE FUSION TABLES
GOOGLE FUSION TABLESIntensity Map
GOOGLE FUSION TABLES
ADMINISTRATOR USES• Study school and community demographics• Create comparison data to analyze school factors• Embed in we...
USING GOOGLE FOR BETTER   TEACHING PRACTICES
GOOGLE CUSTOM SEARCH• Create customized Google searches to  limit the websites searched• Ideal for inserting into assignme...
GOOGLE TRANSLATOREmbed a Google Translation widget allow visitors to your website to translate the webpage to one of over ...
GOOGLE SITES FOR TEACHING
GOOGLE SITES FOR TEACHING       Science/math teacher site ^       < Librarian site
GOOGLE SITES FOR TEACHING• Teachers can create sites to share classroom procedures, announcements, field trip  information...
GOOGLE URL SHORTENER               Generate shorter URLs               to communicate links               that are easily ...
GOOGLE SEARCH CUBE             Students can use Search Cube to             perform Web searches in a visual             in...
GOOGLE NEWS
GOOGLE ART PROJECT                                        Search 18 art museums via                                       ...
GOOGLE ART PROJECT
GOOGLE ART PROJECT
LOOKING AHEADA new email system & more
LISA PEREZ       leperez1@cps.edu ~ @leperez1Access presentation and screencasts at:http://cpsproflib.wikispaces.com/cpaa1...
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Google Tools for Administrators

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Google Tools for Administrators

  1. 1. GOOGLE TOOLS FOR ADMINISTRATORS Presented by Lisa Perez, CPS Dept. of LibrariesAccess presentation and screencasts at:http://cpsproflib.wikispaces.com/cpaa12-1
  2. 2. USING GOOGLE FORADMINISTRATIVE FUNCTIONS
  3. 3. COMPUTING IN THE CLOUD What is it? Applications and content that exist on the Internet. What are the advantages? • Content always available from any Internet-connected computer • Applications, content, and contacts all flow together easily
  4. 4. SETTING UP A GOOGLE ACCOUNT
  5. 5. GOOGLE READER • RSS (Really Simple Syndication) feed aggregator • Manage the blogs and news feeds you follow; see unread blogposts • Add/subtract blogs at will • Use mobile device apps to maximize information flowScreencast video
  6. 6. GOOGLE READER
  7. 7. GOOGLE DOCS SUITE
  8. 8. GOOGLE DOCS• Similar to, although not as robust as, stand-alone word processing programs• Can track comments/versions• Can share/edit with specific people or publicly• Collaborators do not need to use Gmail• Exports to various formats
  9. 9. ADMINISTRATOR USES• Create a collection of basic documents for your staff that can be shared in the cloud and updated universally• Share notes and status reports for various committee groups• Use as a brain-storming tool or crowd-sourcing document• Link from your school’s website to provide an instantly current document without updating the entire website• Share important reports broadly• Store records of your own important documents to be readily available to you from any Internet-connected computer
  10. 10. GOOGLE SPREADSHEETS• Similar to, although not as robust as, Excel• Can track comments/versions• Can share/edit with specific people or publicly• Collaborators do not need to use Gmail• Exports to CSV, HTML, Text, Excel, Open Office, PDF• Script gallery, script manager, & script editor available
  11. 11. ADMINISTRATOR USES• Create a collection of common spreadsheet templates that need to be used by staff most frequently• Store common spreadsheets of non-sensitive data for retrieval from any Internet-connected computer• Share data with other building administrators or committees• Link appropriate spreadsheets to your school’s website and update on-the-fly• Use the Google script gallery for useful scripts to improve functionality
  12. 12. GOOGLE FORMS Submitted data dumps into spreadsheets for later analysis Create online forms that• Forms can be shared can be shared via links• Dozens of form designs or embedded into• Target respondents or leave open to public websites• Export data into CSV, HTML, Excel, text, Open Office, or PDF Screencast Video
  13. 13. ADMINISTRATOR USES• Conduct online surveys• Gather data and status reports• Log regular data input that is tracked into a cloud-based format for easy retrieval at home or school• Solicit preferences, ideas, and suggestions
  14. 14. GOOGLE PRESENTATIONS• Not as robust as PowerPoint or Keynote, but improving• Convenience of being cloud-based• Collaborate with colleagues• Share with specific people or publish to the Web• Embed in websites• Export as PDF, PowerPoint, or text• Review revision history
  15. 15. ADMINISTRATOR USES• Save commonly used presentations for review and adaptation• Allow absent teachers to view missed presentations• Develop co-presented presentations online with colleagues at your school or anywhere in the world• Use Google presentations for rotating slideshows, announcements, and images that can be embedded into other websites
  16. 16. MANAGEMENT TIPS• Save in Docs or native file formats • Create notifications• Manage sharing and permissions • Organize in collections that can be shared• Track versions • Turn forms off when not needed
  17. 17. GOOGLE MAPS• Search for local maps or travel locations• Locate nearby businesses• Create custom maps• View Earth, satellite, traffic, transit, photo, and weather data
  18. 18. ADMINISTRATOR USES• Get travel information, including best routes, travel distances, & nearby businesses w/customer reviews• Send maps to email and phone• Save maps, embed in websites, or provide links to your school or meeting locations• Provide aerial photos of your school to analyze school grounds as they relate to the surrounding community• Create custom maps to plot important related information
  19. 19. GOOGLE ALERTS Use Google Alerts to monitor information on the Web related to your school, community, CP S, and professional information Screencast video
  20. 20. GOOGLE CALENDAR calendar.google.com• Cloud-based calendars available from any computer• Overlay multiple calendars• Share calendars or keep private• Embed calendars in websites to communicate changes immediately• Use to schedule events, rooms, and equipment
  21. 21. GOOGLE SITES sites.google.com• Easy-to-create websites• Control visibility and content• Update content immediately• Embed other digital objects, such as Docs, calendar, polls, video, and slideshows
  22. 22. ADMINISTRATOR USES• Create a school website or an internal website• Hold project or committee materials in a cloud-accessible format• Showcase special projects, construction project progress, special events information• Store and organize special information in a private website.
  23. 23. GOOGLE FUSION TABLES
  24. 24. GOOGLE FUSION TABLESIntensity Map
  25. 25. GOOGLE FUSION TABLES
  26. 26. ADMINISTRATOR USES• Study school and community demographics• Create comparison data to analyze school factors• Embed in websites to share more broadly Extensive tutorials & a Fusion Table forum help you get started
  27. 27. USING GOOGLE FOR BETTER TEACHING PRACTICES
  28. 28. GOOGLE CUSTOM SEARCH• Create customized Google searches to limit the websites searched• Ideal for inserting into assignment webpages• Perfect for limiting search experiences for students to maximize time-on-task
  29. 29. GOOGLE TRANSLATOREmbed a Google Translation widget allow visitors to your website to translate the webpage to one of over 30 languages. This is ideal for parent & community informational webpages, as well as for ELL students.
  30. 30. GOOGLE SITES FOR TEACHING
  31. 31. GOOGLE SITES FOR TEACHING Science/math teacher site ^ < Librarian site
  32. 32. GOOGLE SITES FOR TEACHING• Teachers can create sites to share classroom procedures, announcements, field trip information, and homework assignments• Communications can target parents and students• Compile all digital unit resources in one webpage• Include vetted links• Embed calendars, polls, slideshows, pictures, forms, documents• Allow or disallow commenting
  33. 33. GOOGLE URL SHORTENER Generate shorter URLs to communicate links that are easily shared
  34. 34. GOOGLE SEARCH CUBE Students can use Search Cube to perform Web searches in a visual interface. Screencast video
  35. 35. GOOGLE NEWS
  36. 36. GOOGLE ART PROJECT Search 18 art museums via virtual tours or within artwork databasesScreencast video
  37. 37. GOOGLE ART PROJECT
  38. 38. GOOGLE ART PROJECT
  39. 39. LOOKING AHEADA new email system & more
  40. 40. LISA PEREZ leperez1@cps.edu ~ @leperez1Access presentation and screencasts at:http://cpsproflib.wikispaces.com/cpaa12-1

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