Knowledge Management using SharePoint

5,370 views

Published on

SharePoint Saturday Atlanta 2012

Published in: Technology, Business

Knowledge Management using SharePoint

  1. 1. 8 Things You Must Do to Drive SharePoint Collaboration leereed.me GYEONGBOKGUNG PALACE, SOUTH KOREA
  2. 2. Why Capture Knowledge?
  3. 3. Technology continues its swift pace, requiring new employees to learn skills rapidly
  4. 4. Entirely new industries are formed, requiring shared knowledge to remain cutting edge
  5. 5. • • • • •
  6. 6. What is Knowledge?
  7. 7. • • • • •
  8. 8. • • • • • •
  9. 9. • • • • • • •
  10. 10. Define Retention Policies
  11. 11. • • •
  12. 12. • • • • • • • •
  13. 13. • • •
  14. 14. MetaData Planning
  15. 15. • • • • • • •
  16. 16. • • • • • • •
  17. 17. • • • • • •
  18. 18. Define Knowledge Storage
  19. 19. SingleDocumentLibrary ManyContentTypes SearchableTerms Clear Descriptions LimitUserChoices
  20. 20. • • •
  21. 21. Configuring Location-Based Metadata Defaults 1. Go to a library within SharePoint and choose ‘Library Settings’, ‘Column Default Value Settings’. 2. Select a location from the list of folders in the left-hand pane. 3. Click the column in the right-hand pane for which you would like to configure a default value. 4. Select ‘Use this Default Value’. 5. Provide a value to use as the default. 6. Click ‘OK’.
  22. 22. • • • • • • •
  23. 23. Requires that “Document ID Service” feature be activated in “Site Collection Features” and configured by site admin in „Site Settings->Document ID Settings‟.
  24. 24. Content Organizer
  25. 25. Drop Off Library Evaluation Documents Process Documents Project Documents Organizer Rules
  26. 26. • • • • •
  27. 27. User Awareness of KM
  28. 28. • • • • •
  29. 29. • • • • • •
  30. 30. • • • • •
  31. 31. 8 Things You Must Do to Drive SharePoint Collaboration leereed.me GYEONGBOKGUNG PALACE, SOUTH KOREA

×