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8 Things You Must Do to Drive SharePoint User Adoption

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As I explain in my Kindle eBook on Amazon.com, there are 8 things that you MUST do to drive user adoption of SharePoint in your organization. I've given this presentation at several SharePoint Saturdays throughout the South Eastern U.S. and have had great discussions with attendees regarding the challenges they are facing.

Published in: Technology, Education
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  • It may be difficult to follow my slides without my commentary to inform what you are looking at. I am posting the information to support this content as a series of blog postings at http://www.EndUserSharePoint.com. I also have a white paper that I plan on posting in the future. Warm regards, SharePointLee
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8 Things You Must Do to Drive SharePoint User Adoption

  1. 1. 8 Things You Must Do to Drive SharePoint Collaboration leereed.me GYEONGBOKGUNG PALACE, SOUTH KOREA
  2. 2. Focus on SharePoint‟s flexibility Educate on the tool Communicate context Rate collaboration maturity Give people a reason to visit Create User Accountability Define „Collaboration‟ Place SharePoint in the Flow
  3. 3. Focus on SharePoint's flexibility, allowing for rapid improvements Users are used to “Beta” People are resistant to change. Find out why! Don‟t try to boil the ocean Allow the system to grow organically...with governance
  4. 4. Educate on the Tool Train beyond the plateau..take it slow Provide a sandbox for proof of concept experimentation IT‟s goal should be a handoff to the user community Internal user groups. Don‟t just attend, get involved.
  5. 5. Communicate the Context of SharePoint in the Environment Is SharePoint replacing any existing systems? Educate users on disaster recovery & backup plans Executive management‟s desired outcome? “When do I use PeopleSoft/HRIS/CRM vs SharePoint?”
  6. 6. Rate your organization’s SharePoint Collaboration Maturity 8 4 7 10 6
  7. 7. Document storage Some LAN Drive Replacement Task Management Storage
  8. 8. Information does not live elsewhere Central repository Trusted information Storage Information Creation
  9. 9. Authoritative source Focused solutions being addressed Project mgmt, contract mgmt (lite apps) Storage Information Creation Leveraging
  10. 10. Multiple contributors Value of solution is understood and fostered Key Performance Indicators are socialized Storage Information Creation Leveraging Sharing
  11. 11. Workflows Processes designed around SP capabilities Full life-cycle solutions (heavy apps) Storage Information Creation Leveraging Sharing Process Enablement
  12. 12. Give People a Reason to Visit Keep information current, remove old content Create SharePoint-only information Think “SharePoint will support existing collaboration” Tech isn‟t the success, communication is the success
  13. 13. Foster a Culture of Collaboration Create a culture of sharing successes using SharePoint Highlight creative and interesting solutions Scheduled meetings, new member presents each meeting Add Content Owner responsibilities to job descriptions
  14. 14. Define what collaboration looks like in your environment Share a specific business pursuit Thought leaders should lead by example “6 months from now, I am using SharePoint to…”
  15. 15. Place SharePoint ‘In The Flow’
  16. 16. Enterprise 2.0 says You Can’t Drive User Adoption „Driving‟ means same as „Push‟ or „Pull‟ Adaptation is based on feedback, tapping natural energies Adoption comes from rigorous Adaptation Enterprise 2.0 = Organic Growth
  17. 17. Focus on SharePoint‟s flexibility Educate on the tool Communicate context Rate collaboration maturity Give people a reason to visit Create User Accountability Define „Collaboration‟ Place SharePoint in the Flow
  18. 18. 8 Things You Must Do to Drive SharePoint Collaboration leereed.me GYEONGBOKGUNG PALACE, SOUTH KOREA

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