Vc Presentation Tips


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These slides support a workshop on videoconference presentation techniques.

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  • Vc Presentation Tips

    1. 1. Great Videoconference Presentations Carol Daunt Please mute your microphone
    2. 2. Elect a Leader <ul><li>Take charge! </li></ul><ul><li>Collect questions/answers </li></ul><ul><li>Nominate a spokesperson </li></ul>
    3. 3. Your experience with VC? <ul><li>Lots </li></ul><ul><li>A fair bit </li></ul><ul><li>Some </li></ul><ul><li>Not much </li></ul><ul><li>None </li></ul>
    4. 4. Topics <ul><li>PRESENTATION TIPS: </li></ul><ul><ul><li>Designing for the screen </li></ul></ul><ul><ul><li>Computer generated visuals </li></ul></ul><ul><ul><li>Movement and dress </li></ul></ul><ul><ul><li>Best camera shots </li></ul></ul><ul><ul><li>Body language </li></ul></ul><ul><ul><li>Using your voice </li></ul></ul><ul><li>MANAGING MULTIPOINTS </li></ul><ul><ul><li>Multipoint options </li></ul></ul><ul><ul><li>Starting a multipoint with dignity </li></ul></ul><ul><ul><li>Seeing who needs to be seen </li></ul></ul><ul><ul><li>Working with on-site, video & phone audiences </li></ul></ul><ul><ul><li>Managing questions/comments </li></ul></ul>
    5. 5. Good Presentation: <ul><li>Good screen graphics </li></ul><ul><li>Good camera shots </li></ul><ul><li>Appropriate attire </li></ul><ul><li>Manage the group </li></ul><ul><li>Good content </li></ul><ul><li>Personality </li></ul>
    6. 6. Thinking Visually
    7. 7. How We Understand See 55% Voice 38% Words 7 %
    8. 8. Don’t try to put small print like this on the screen because no-one will be able to read it. Remember that people are sitting away from the screen and even if they have twenty/twenty vision they won’t be able to see it. And even if they can read it they will get very tired if you give them ten or twenty of these screens to read in an hour. There are also too many words on this page to read from a television screen. It is far better to summarise what you are saying into points.
    9. 9. Good Visuals <ul><li>Minimum 24 point bold: </li></ul><ul><ul><li>This is 12 point regular </li></ul></ul><ul><ul><li>This is 12 point bold </li></ul></ul><ul><ul><li>This is 16 point regular </li></ul></ul><ul><ul><li>This is 16 point bold </li></ul></ul><ul><ul><li>This is 20 point regular </li></ul></ul><ul><ul><li>This is 20 point bold </li></ul></ul>
    10. 10. Easier to read: Arial , Verdana or Geneva Times or Century may ‘bleed’ Loss of impact: bold , italics , underline
    11. 11. <ul><li>CAPITALS ARE HARD TO READ </li></ul><ul><li>ESPECIALLY IF THEY ARE USED FOR THE WHOLE GRAPHIC </li></ul><ul><li>USE THEM FOR HEADINGS ONLY </li></ul>
    12. 12. HEADINGS CAN BE IN CAPITALS A mix of upper and lower case is easier to read in the body We are more used to this
    13. 13. <ul><ul><ul><li>36 POINT BOLD FOR TITLES </li></ul></ul></ul><ul><ul><ul><li>24 point bold for body text </li></ul></ul></ul><ul><ul><ul><li>Use a sans serif font </li></ul></ul></ul><ul><ul><ul><li>Don’t mix fonts & styles </li></ul></ul></ul><ul><ul><ul><li>Use upper and lower case </li></ul></ul></ul><ul><ul><ul><li>Maximum 30 characters per line </li></ul></ul></ul><ul><ul><ul><li>Maximum 7 lines per screen </li></ul></ul></ul>
    14. 14. <ul><li>Use a minimum of 36 point bold for titles and 24 point bold for body text. Use a sans serif font eg Arial , Helvetica , Geneva as they are easier to transmit & read on screen. Don’t mix fonts and don’t use too many styles ie bold , italics , underline - they’ll lose their impact. Use upper and lower case. Use a maximum 30 characters and spaces per line and 7 lines of text per screen. </li></ul>
    15. 15. <ul><ul><ul><li>36 point bold for titles </li></ul></ul></ul><ul><ul><ul><li>24 point bold for body text </li></ul></ul></ul><ul><ul><ul><li>Use a sans serif font </li></ul></ul></ul><ul><ul><ul><li>Don’t mix fonts & styles </li></ul></ul></ul><ul><ul><ul><li>Use upper and lower case </li></ul></ul></ul><ul><ul><ul><li>Maximum 30 characters per line </li></ul></ul></ul><ul><ul><ul><li>Maximum 7 lines per screen </li></ul></ul></ul>
    16. 16. Simple Thick Lines Effective
    17. 17. Too complicated Lines too thin Send via print
    18. 18. <ul><li>Keep all graphics in 'safe' area </li></ul><ul><li>Letters may disappear on some monitors </li></ul>
    19. 19. Blue Pink Green Lilac All are all fine to use
    20. 20. Yellow text on blue background is good.
    21. 21. Black text on white background is too stark for a TV screen
    22. 22. Try apricot text on black background
    23. 23. Black text on mauve background is quite good
    24. 24. Detailed patterns: <ul><li>Message hard to read </li></ul><ul><li>Can cause picture break up </li></ul>
    25. 25. How Will Meetings Change? <ul><li>From face-to-face </li></ul><ul><li>To technology delivered? </li></ul><ul><li>Who knows the future? </li></ul>Too much information!
    26. 26. Good Camera Shots <ul><li>Centre of screen </li></ul><ul><li>Eyes one third from top of screen </li></ul><ul><li>Leave some room around </li></ul><ul><li>Don’t wear busy patterns </li></ul>
    27. 27. How Do You Look & Move?
    28. 28. How Do You sound?
    29. 29. Managing Multipoints
    30. 30. <ul><li>Voice activated </li></ul><ul><li>Continuous presence </li></ul>Modes of Operating
    31. 31. <ul><li>See who speaks </li></ul><ul><li>Mute microphones to prevent switching </li></ul>Voice Activated
    32. 32. <ul><li>Screen divided </li></ul><ul><li>See yourself in PIP </li></ul>Continuous Presence
    33. 33. <ul><li>Notify participants of ALL details </li></ul><ul><li>Set & distribute an Agenda </li></ul><ul><li>Chair be the first on the bridge </li></ul><ul><li>Prepare room & self (set pre-sets) </li></ul><ul><li>Mute before calling (don’t forget to unmute) </li></ul><ul><li>Show a welcoming slide </li></ul>Start With Dignity!
    34. 34. <ul><li>Be on time! </li></ul><ul><li>Prepare room & self (set pre-sets) </li></ul><ul><li>Mute before calling (don’t forget to unmute) </li></ul><ul><li>Use MUTE button when not speaking </li></ul><ul><li>Include all sites </li></ul><ul><li>Be careful what you say! </li></ul><ul><li>Aim camera at who is to speak </li></ul><ul><li>Don’t ‘lose’ the graphics (single screen problem) </li></ul><ul><li>Direct questions </li></ul>Multipoint Tips
    35. 35. Resources <ul><li> </li></ul><ul><ul><li>eBooks </li></ul></ul><ul><ul><li>Tips Sheets </li></ul></ul><ul><ul><li>Blog </li></ul></ul><ul><ul><li>Links </li></ul></ul><ul><li> </li></ul><ul><ul><li>Videoconference blog </li></ul></ul>