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Power Automate (MS Flow) - Basics, Behind the Scenes, Errors and Troubleshooting
SharePoint
Saturday Toronto
2019
#SPSToronto
Isha Kapoor
Office 365 Consultant
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Isha Kapoor
Microsoft MVP
SharePoint and
Office Services
(2012 – 2018)
Office 365 and SharePoint
Consultant & Trainer.
Twitter : @Learningsp
LinkedIn Profile
Website : https://learningsharepoint.com/
Presenter
Click to edit Master text stylesPLATINUM
Thank You Sponsors!
SILVERGOLD
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4
SharePint
SharePint
The Drake & Firkin
6982 Financial Dr, Mississauga, ON L5N 8J4
SharePoint Saturday
Toronto #SPSToronto
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Microsoft Flow is
Power Automate
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Flow Basics and Behind the
scenes.
Flow Connections and Access
Configuration.
Known Issues.
Troubleshooting.
MS Flow Frequency and Quotas
Split On, Concurrency Control and Retry.
Pagination – fetching data from views.
Access Configuration and Connections
Known Errors & Resolutions
Troubleshooting
Demos
References
What we will Discuss
today (Agenda) -
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Flow
Frequency
and Quotas
Maximum Flow
Frequency,
Concurrency
Control and
Pagination
01
Flow Runs
02
Flow Quotas
03
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What is Flow Frequency?
Flow frequency defines the maximum interval of time in which the
automated flow trigger will check for changes for all MS flows.
This maximum is based on the license level of the user who last
edited and saved the Flow.
For Office365 E-3 level licenses, this maximum frequency is 5
minutes.
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Concurrency Control -
Degree of Parallelism. Can set it to a
minimum value of 1. Cannot remove once set
for a trigger.
Split On - Disable split-on to handle
instances of flows per item in a selected
array.
Retry Policy - A retry policy applies
to intermittent failures, characterized as HTTP
status codes 408, 429, and 5xx. The default is
an exponential interval policy set to retry 4
times.
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Demo for Concurrency Control and
Split On
More info about Demo’s can be found at https://learningsharepoint.com/
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Pagination - Pagination enables
you to handle more records than are
returned in a single call from a service.
Turing the Pagination On and setting it to a
higher value will allow the trigger to call the
service until it has all the items – or – hits the
limit that you explicitly define in the flow.
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Maximum Flow Runs per Month controls how many
instances (“runs”) a user is allowed to start in a given
month.
For an E3 users, this is 2000 runs per month per user.
This limit is pooled across the tenant.
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Quotas to Consider to avoid Throttling
Use different connections
for different data sources
in the same flow.
Single connection can be
a point of failure.
Set the ‘Retry settings’
manually to increase
number of tries to
process your flow.
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Flow Connections
(Single point of failure)
• Resolution : An un-shared Service account
can be used for flow connections to make it
less depend of individual users and their
License status.
• Add your IT or support team as an Owner to
all Flows for better visibility.
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Known Errors and
Troubleshooting
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Known Errors and
Troubleshooting ideas
Download the Known
error list from here.
Click to edit Master text styles
References
Limits and configuration in Power Automate
More action settings and four new connectors
1
2
Click to edit Master text stylesFollow me :
Twitter : @Learningsp
LinkedIn :
https://www.linkedin.com/in/ishakapo
or/
Facebook :
www.facebook.com/learning.sharepoi
nt.page
Website :
www.LearningSharePoint.com
Click to edit Master text styles
Thank you
Toronto community!
Toronto SharePoint Business
(meetup.com/tspbug/)
Toronto SharePoint
(meetup.com/torontospug/)
Metro Toronto .NET
(meetup.com/metrotorontoug/)
North Toronto Cloud & DevOps
(meetup.com/NorthTorontoUG/)
Toronto Nintex User Group
(meetup.com/TorontoNintexUG/)
IT Pro Toronto
(meetup.com/ITProToronto/)
Toronto Enterprise DevOps
(meetup.com/Toronto-Enterprise-DevOps-
User-Group/)
Toronto Power Platform
(meetup.com/Toronto_Power_Platform_UG
/)
NOV 23
2019 SharePoint Saturday Toronto #SPSToronto

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Power Automate (MS Flow) basics, Behind the Scenes, Errors and Troubleshooting

  • 1. Click to edit Master text styles Power Automate (MS Flow) - Basics, Behind the Scenes, Errors and Troubleshooting SharePoint Saturday Toronto 2019 #SPSToronto Isha Kapoor Office 365 Consultant
  • 2. Click to edit Master text styles Isha Kapoor Microsoft MVP SharePoint and Office Services (2012 – 2018) Office 365 and SharePoint Consultant & Trainer. Twitter : @Learningsp LinkedIn Profile Website : https://learningsharepoint.com/ Presenter
  • 3. Click to edit Master text stylesPLATINUM Thank You Sponsors! SILVERGOLD
  • 4. Click to edit Master text styles 4 SharePint SharePint The Drake & Firkin 6982 Financial Dr, Mississauga, ON L5N 8J4 SharePoint Saturday Toronto #SPSToronto
  • 5. Click to edit Master text styles Microsoft Flow is Power Automate
  • 6. Click to edit Master text styles Flow Basics and Behind the scenes. Flow Connections and Access Configuration. Known Issues. Troubleshooting. MS Flow Frequency and Quotas Split On, Concurrency Control and Retry. Pagination – fetching data from views. Access Configuration and Connections Known Errors & Resolutions Troubleshooting Demos References What we will Discuss today (Agenda) -
  • 7. Click to edit Master text styles Flow Frequency and Quotas Maximum Flow Frequency, Concurrency Control and Pagination 01 Flow Runs 02 Flow Quotas 03
  • 8. Click to edit Master text styles What is Flow Frequency? Flow frequency defines the maximum interval of time in which the automated flow trigger will check for changes for all MS flows. This maximum is based on the license level of the user who last edited and saved the Flow. For Office365 E-3 level licenses, this maximum frequency is 5 minutes.
  • 9. Click to edit Master text styles Concurrency Control - Degree of Parallelism. Can set it to a minimum value of 1. Cannot remove once set for a trigger. Split On - Disable split-on to handle instances of flows per item in a selected array. Retry Policy - A retry policy applies to intermittent failures, characterized as HTTP status codes 408, 429, and 5xx. The default is an exponential interval policy set to retry 4 times.
  • 10. Click to edit Master text styles Demo for Concurrency Control and Split On More info about Demo’s can be found at https://learningsharepoint.com/
  • 11. Click to edit Master text styles Pagination - Pagination enables you to handle more records than are returned in a single call from a service. Turing the Pagination On and setting it to a higher value will allow the trigger to call the service until it has all the items – or – hits the limit that you explicitly define in the flow.
  • 12. Click to edit Master text styles Maximum Flow Runs per Month controls how many instances (“runs”) a user is allowed to start in a given month. For an E3 users, this is 2000 runs per month per user. This limit is pooled across the tenant.
  • 13. Click to edit Master text styles Quotas to Consider to avoid Throttling Use different connections for different data sources in the same flow. Single connection can be a point of failure. Set the ‘Retry settings’ manually to increase number of tries to process your flow.
  • 14. Click to edit Master text styles Flow Connections (Single point of failure) • Resolution : An un-shared Service account can be used for flow connections to make it less depend of individual users and their License status. • Add your IT or support team as an Owner to all Flows for better visibility.
  • 15. Click to edit Master text styles Known Errors and Troubleshooting
  • 16. Click to edit Master text styles Known Errors and Troubleshooting ideas Download the Known error list from here.
  • 17. Click to edit Master text styles References Limits and configuration in Power Automate More action settings and four new connectors 1 2
  • 18. Click to edit Master text stylesFollow me : Twitter : @Learningsp LinkedIn : https://www.linkedin.com/in/ishakapo or/ Facebook : www.facebook.com/learning.sharepoi nt.page Website : www.LearningSharePoint.com
  • 19. Click to edit Master text styles Thank you Toronto community! Toronto SharePoint Business (meetup.com/tspbug/) Toronto SharePoint (meetup.com/torontospug/) Metro Toronto .NET (meetup.com/metrotorontoug/) North Toronto Cloud & DevOps (meetup.com/NorthTorontoUG/) Toronto Nintex User Group (meetup.com/TorontoNintexUG/) IT Pro Toronto (meetup.com/ITProToronto/) Toronto Enterprise DevOps (meetup.com/Toronto-Enterprise-DevOps- User-Group/) Toronto Power Platform (meetup.com/Toronto_Power_Platform_UG /) NOV 23 2019 SharePoint Saturday Toronto #SPSToronto

Editor's Notes

  1. Raising awareness is an essential step to driving adoption as it informs, involves, and inspires your users. An effective awareness campaign shouldn’t just focus on the new features and functionality to come, but should enable end users to understand the business value of Office 365 and how they can personally benefit from using it. When building your awareness messaging, consider highlighting the vision and business scenarios that you identified in the previous adoption phases, so end users will have an easier time identifying the “What’s in it for me?“ Your awareness campaign should include a variety of tactics to maximize impact and drive adoption such as communications, events and training.
  2. Raising awareness is an essential step to driving adoption as it informs, involves, and inspires your users. An effective awareness campaign shouldn’t just focus on the new features and functionality to come, but should enable end users to understand the business value of Office 365 and how they can personally benefit from using it. When building your awareness messaging, consider highlighting the vision and business scenarios that you identified in the previous adoption phases, so end users will have an easier time identifying the “What’s in it for me?“ Your awareness campaign should include a variety of tactics to maximize impact and drive adoption such as communications, events and training.
  3. Raising awareness is an essential step to driving adoption as it informs, involves, and inspires your users. An effective awareness campaign shouldn’t just focus on the new features and functionality to come, but should enable end users to understand the business value of Office 365 and how they can personally benefit from using it. When building your awareness messaging, consider highlighting the vision and business scenarios that you identified in the previous adoption phases, so end users will have an easier time identifying the “What’s in it for me?“ Your awareness campaign should include a variety of tactics to maximize impact and drive adoption such as communications, events and training.