Office 365 | by Isha Kapoor (SharePoint MVP)
I am Isha Kapoor, a SharePoint MVP, Author, Trainer and founder of a Popular
SharePoint Website www.learningsharepoint.com/
Currently, I am working as an Independent Contactor for a Bank location in
You can Follow me at :
Twitter : @LearningSP
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• What is Office 365
• Things you need to know before Buying Office 365
• What are the benefits of using Office 365
• Office 365 vs Office 2013
• What are various Plans and Pricing
• Office 365 for Business
• Office 365 for Enterprise
• SharePoint Online
WHAT IS OFFICE 365
What Is Office 365?
Office 365 is the same Office you already know i.e. a package that contains Words, Excel, PowerPoint etc. but, it is powered
by the cloud.
Office 365 is a subscription-based Office that might also include access to various other services and software built around the
Microsoft Office platform.
The services offered with Office 365 depends upon which Office 365 plan that do you select.
Now since the Office here is powered by the cloud, you can get to your applications and files from virtually anywhere—PC,
Mac, and tablets—and they're always up to date.
Same goes for updates to features—you get them automatically.
THINGS YOU NEED TO KNOW BEFORE BUYING
What's the cloud? - The cloud is an industry term for an off-site file hosting service. When working with Office 365 files, you upload
and synchronize files with Windows OneDrive (or SkyDrive Microsoft's cloud). If you want to access files from different locations or
devices that don't have Office, this works to your advantage. You can also store files locally; your files belong to you.
Office 365 is Web-based - You'll need Internet access to install Office 365 and to activate and manage your subscription.
Microsoft provides Office 365 customers an installable piece of software—called "Office Desktop Setup"—at no charge. Office Desktop
Setup provides many benefits, including: Automatically detecting necessary updates, Installing updates and components upon
approval or silently from a command line., Automatically configuring Outlook and Microsoft Lync for use with Microsoft Office 365 etc.
You can find and install Office Desktop Setup in your Office 365 administration center.
Fee Structure - For an Office 365 subscription, you can choose to pay an annual fee or you can pay as you go i.e. some amount per
user or per month.
Compatible formats - Office 365 files are compatible with Office 2010 and 2013. Office 2007 also works, but you'll lose some
functionality. You can use Office Web Apps with these files.
Perks - Office 365 subscriptions offer more than a software. Subscriptions come with 20 GB of storage on OneDrive, free website
hosting with applicable tools, and 60 Skype minutes per month for landline calls.
Office 365 security - Most organizations considering the cloud worry about security. Office 365 offers the same user-level security
options and Trust Center as the desktop version. Rights management Service (RMS) supports encryption and lets you set
permissions. Users will have a reasonable amount of security at their level.
Office 365 OS Compatibility - Compatible with Windows 7 or later, and Mac OS X 10.6 or later.
OFFICE 365 VS OFFICE 2013
Office 365 Office 2013
Cost : Office 365 offers various plans which you
can select depending upon your usage of the
Office. The most popular ones are - Office 365
Home and Office 365 Personal.
Cost : Office 2013 is more expensive than Office
Number of Licenses : Licenses depends upon
the subscription that you purchase. Office 365
Home for example, offers installation on 5 PCs or
Macs, and 5 tablets like Windows tablets and
Number of Licenses : The license is only good
for one machine.
Premium subscription benefits : With Office 365
subscription, users can also avail some additional
benefits like 20 GB of extra online storage per
user, up to 5 users, plus 60 Skype world minutes
of calling per month to 60+ countries.
Premium subscription benefits : No Premium
benefits unless you purchase a higher version of
office like Office Professional 2013 (Costs $510)
Updates : Updates to features are done
Updates : Updates to Office can be installed
manually or you can choose to auto update the
Office with Windows updates.
OFFICE 365 PLANS
Office 365 Plans are offered for:
For small and midsize business
Simply go to http://office.microsoft.com/en-ca/ and select the Home or Business tab to list the plans for Office 365 home or business suite.
OFFICE 365 FOR BUSINESS
All of the plans for small and midsize business include:
A guaranteed 99.9% uptime, financially backed service level agreement (SLA); IT-level web support and 24/7 phone support for critical
issues; and premium anti-malware protection and anti-spam filtering.
Business-class email - Get business-class email,3 shared calendars, 50 GB of storage space per user, and the ability to use your own
Online conferencing, presence, and IM - Conduct meetings over the web with HD video conferencing, screen sharing, and instant
messaging. Share presence, IM, and audio calling with Skype users.
Public website - Market your business with a website that is easy to set up, using your own company domain name. No additional hosting
File storage and sharing - OneDrive for Business gives each user 25 GB of personal storage they can access from anywhere and that
syncs4 with their PC. Easily share files internally and externally and control who sees and edits them.
Intranet site for your teams - SharePoint sites provide workspaces with customizable security settings for individual teams within the
Site mailboxes - Store and share email and documents in project-specific folders, allowing for easier team collaboration.
Office Online - Create and edit Word, Excel, PowerPoint, and OneNote files via a web browser.
Mobile apps for your devices - Access, edit, and view Word, Excel, and PowerPoint documents on Windows Phone, iPhone and Android
phone. Use the OneNote, OWA, Lync Mobile, and SharePoint Newsfeed apps on most devices5.
Office applications - Subscription to Office for up to 5 PCs/Macs/Windows tablets per user which includes desktop versions of Word,
Excel, PowerPoint, Outlook, OneNote1, Publisher1, Access1, and Lync (Office 365 Midsize Business also includes InfoPath1). Office for
iPad includes Word, Excel, and PowerPoint.
Active Directory integration - Manage user credentials and permissions. Single sign-on and synchronization with Active Directory.
Self-service Business Intelligence - Discover (Power Query), analyze (Power Pivot), and visualize (Power View and Power Map) data
from multiple sources with Excel.
OFFICE 365 FOR BUSINESS
OFFICE 365 TRIAL
Trial versions are available for the following plans :
Office 365 Small Business Premium
Office 365 Midsize Business
Office 365 Enterprise E3
You can simply Login to Office 365 site and register for a Free Trial.
SharePoint Online, available with Office 365, includes a wide variety of features that can help you share your work and work with others,
organize your projects and teams and discover people and information.
Some of the Benefits of having a SharePoint site are :
Collaborate with Internal and external users - A SharePoint Online site is mainly used for Collaboration i.e. for Sharing
documentsContent or other Information within the Organization. With the new SharePoint Online (2013) however, you can now invite
people outside of your company, such as vendors, trusted business partners, and customers to view, share and work with content on your
sites. External sharing is turned on by default. Individual site collection administrators or site owners can optionally share their sites or
External users sign in to the service by using a Windows Account or a Microsoft Office 365 user ID.
There are some limitations to the SharePoint Online service, such as site collection quotas, file upload limits, and storage limits.
A SharePoint Online Website is available for SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint
Online Midsized Business, SharePoint Online Small Business, SharePoint Online Website