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Board Essentials - Class of 2003-04 LDA Collaborative Project Presentation

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A project to develop a resource library of information that will empower entire boards, as well as individual board members and prospective board members, by providing critical information related to their roles and functions.

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Board Essentials - Class of 2003-04 LDA Collaborative Project Presentation

  1. 1. ““BOARD ESSENTIALS”BOARD ESSENTIALS” A Leadership Development AcademyA Leadership Development Academy Collaborative ProjectCollaborative Project
  2. 2. Project ParticipantsProject Participants • Joel Bailey……………………Johnson BankJoel Bailey……………………Johnson Bank • Mike Payne…………………...City of JanesvilleMike Payne…………………...City of Janesville • Janine Peterson………………United Way North Rock CountyJanine Peterson………………United Way North Rock County • Belem Gonzalez-Regan………YWCA Rock CountyBelem Gonzalez-Regan………YWCA Rock County • David Winter…………………Alliant EnergyDavid Winter…………………Alliant Energy MentorsMentors • Jim Lyke……………….. Forward JanesvilleJim Lyke……………….. Forward Janesville • Gary Smith…………….. United Way North Rock CountyGary Smith…………….. United Way North Rock County
  3. 3. OverviewOverview • Our initial task was to create a clearinghouse or roster of localOur initial task was to create a clearinghouse or roster of local non-profit organizations, their board of directors, individualnon-profit organizations, their board of directors, individual board members and prospective board members. The goal wasboard members and prospective board members. The goal was to serve as an initial match maker for these groups.to serve as an initial match maker for these groups. • We changed the scope of the project:We changed the scope of the project: – The volunteer network currently serves the community byThe volunteer network currently serves the community by identifying and recruiting individuals to serve on not foridentifying and recruiting individuals to serve on not for profit boards and other volunteer opportunities in theprofit boards and other volunteer opportunities in the communities.communities. – Accordingly, we altered the scope and choose to create anAccordingly, we altered the scope and choose to create an informational resource center for non-profit boards,informational resource center for non-profit boards, individual board members, and individuals interested inindividual board members, and individuals interested in serving on or learning more about the functions and duties ofserving on or learning more about the functions and duties of non-profit boards.non-profit boards.
  4. 4. S.W.O.T. AnalysisS.W.O.T. Analysis Strengths:Strengths: We are a group of motivated and creative individualsWe are a group of motivated and creative individuals with diverse backgrounds in non-profit and for profit activities.with diverse backgrounds in non-profit and for profit activities. Weaknesses:Weaknesses: Initially we had a lack of focus for the project andInitially we had a lack of focus for the project and overall scope. Also, we did not have strong emotionaloverall scope. Also, we did not have strong emotional ownership of the project due to the fact that it was selected forownership of the project due to the fact that it was selected for us.us. Opportunities:Opportunities: Team members were very interested in completingTeam members were very interested in completing a worthwhile community project. We recognized the need for aa worthwhile community project. We recognized the need for a central location of resources for local non-profit agencies andcentral location of resources for local non-profit agencies and potential board members. We also gained the opportunity topotential board members. We also gained the opportunity to work with organizations such as The Volunteer Network, Unitedwork with organizations such as The Volunteer Network, United Way, Community Foundation of Southern Wisconsin, Inc., andWay, Community Foundation of Southern Wisconsin, Inc., and our mentors, Gary Smith and Jim Lyke.our mentors, Gary Smith and Jim Lyke. Threats:Threats: While not rising to the level of a “threat,” our challengesWhile not rising to the level of a “threat,” our challenges included a lack of time, lack of funding, and the lack of anincluded a lack of time, lack of funding, and the lack of an organizational structure to continue with the project after theorganizational structure to continue with the project after the LDA class ended.LDA class ended.
  5. 5. Action PlanAction Plan We held several team brainstorming sessionsWe held several team brainstorming sessions  Defined and agreed to project goals. (Scope needed to change)Defined and agreed to project goals. (Scope needed to change)  Changed the name from “Board of Directors Clearing House” to “BoardChanged the name from “Board of Directors Clearing House” to “Board Essentials”Essentials”  A timeline was developed, with each member given various responsibilitiesA timeline was developed, with each member given various responsibilities which included researching and gathering information from multiple sources,which included researching and gathering information from multiple sources, including the following:including the following: - Attended ‘The Board Source Seminar at Beloit College’- Attended ‘The Board Source Seminar at Beloit College’ - Researched other community’s similar projects- Researched other community’s similar projects - Utilized Internet Sites- Utilized Internet Sites - Reviewed Texts- Reviewed Texts - Continued team meetings to monitor progress and changing needs.- Continued team meetings to monitor progress and changing needs. - Met with Volunteer Network to present our idea, gain support and- Met with Volunteer Network to present our idea, gain support and commitment for an ongoing program.commitment for an ongoing program.  Explored fundraising opportunities:Explored fundraising opportunities: - Alliant Foundation, current LDA sponsor.- Alliant Foundation, current LDA sponsor. - Community Foundation of Southern Wisconsin, Inc.- Community Foundation of Southern Wisconsin, Inc. - R.A.P- Accents Janesville- R.A.P- Accents Janesville  Created a Web page via The United Way home page.Created a Web page via The United Way home page.  Developed a plan to create awareness of the projectDeveloped a plan to create awareness of the project  Developed a Press Release for Janesville Gazette publicationDeveloped a Press Release for Janesville Gazette publication
  6. 6. About Board Essentials Board Essentials is a collaborative project of the Leadership Development Academy (LDA), and has partnered with United Way’s Volunteer Network and WRAP Accents Janesville, a component fund of the Community Foundation of Southern Wisconsin. Collaborative team members include Joel Bailey, Johnson Bank; Belem Gonzalez- Regan, YWCA of Rock County; Mike Payne, City of Janesville; Janine Peterson, United Way of North Rock County and David Winter, Alliant Energy. Team mentors are Jim Lyke of Forward Janesville and Gary Smith of the United Way of North Rock County For additional information contact Julie Cunningham or Janine Peterson at: United Way’s Volunteer Network 205 N. Main Street, Suite 101 Janesville, WI 53545 608-757-3058 volunteernetwork@unitedwayjanesville.org Want to serve on a Board of Directors… but don’t really know what they do? Would you like to learn more about how non- profit boards work? This resource is for you! A Leadership Development Academy collaborative project Board Essentials will help local non-profit agencies and potential board members understand more about non-profit board management. Board Essentials empowers entire boards, as well as individual board members, by providing critical information related to their roles and function. Board Essentials is easily accessible! Resources will be available on-line through the United Way website Volunteer Network page. Find us online at www.volunteernetwork@ unitedwayjanesville.org Topics of interestTopics of interest Legal, Fiduciary Board Governance. Board Recruitment Orientation Effectiveness. Board Structure, Organization and Strategic Planning. Glossary of Terms. Informational Links. Reference Materials: Books, Videos.
  7. 7. TableTable of Contentsof Contents• Articles:Articles: 1) Legal/Fiduciary/Board Governance1) Legal/Fiduciary/Board Governance • By-Laws Provision ChecklistBy-Laws Provision Checklist • By-Laws SampleBy-Laws Sample • How We Safeguard Against Conflict ofHow We Safeguard Against Conflict of InterestInterest • Legal responsibilities of non profit boardsLegal responsibilities of non profit boards • Sarbanes Oxley ActSarbanes Oxley Act • What are the legal responsibilities of a nonWhat are the legal responsibilities of a non profit board?profit board? • ““Building the 21st Century Board: DesignedBuilding the 21st Century Board: Designed to Work” Non Profit Governanceto Work” Non Profit Governance WorkshopWorkshop • General Responsibilities of a ChiefGeneral Responsibilities of a Chief ExecutiveExecutive • Relationships Between CEO CharacteristicsRelationships Between CEO Characteristics and Board Compositionand Board Composition • What is the relationship between the boardWhat is the relationship between the board and the Executive Director?and the Executive Director? 2) Board2) Board Recruitment/Orientation/EffectivenessRecruitment/Orientation/Effectiveness • Board EffectivenessBoard Effectiveness • Organizational EffectivenessOrganizational Effectiveness • What are the basic responsibilities of a nonWhat are the basic responsibilities of a non profit board?profit board? • What are the legal responsibilities of a nonWhat are the legal responsibilities of a non profit board?profit board? • What are the responsibilities of non profitWhat are the responsibilities of non profit board members?board members? • What should I know before joining theWhat should I know before joining the board?board? • Checklist to Evaluate Non Profit Board ofChecklist to Evaluate Non Profit Board of DirectorsDirectors • General Responsibilities of a ChiefGeneral Responsibilities of a Chief ExecutiveExecutive • How do we evaluate the Board of Directors?How do we evaluate the Board of Directors? • Evaluating Non Profit BoardsEvaluating Non Profit Boards • Relationships Between CEO CharacteristicsRelationships Between CEO Characteristics and Board Compositionand Board Composition • What is the relationship between the boardWhat is the relationship between the board and the Executive Director?and the Executive Director?
  8. 8. TableTable of Contentsof Contents 33) Board Structure/Organization/Strategic) Board Structure/Organization/Strategic PlanningPlanning • How should the board be structured? (2 articles)How should the board be structured? (2 articles) • Organizational EffectivenessOrganizational Effectiveness • Strategic EffectivenessStrategic Effectiveness • What are some ways to strengthen the leadershipWhat are some ways to strengthen the leadership of the board?of the board? • What are the basic responsibilities of a non profitWhat are the basic responsibilities of a non profit board?board? • Basic Overview of Various Strategic PlanningBasic Overview of Various Strategic Planning MethodsMethods • Gaining an Understanding of Strategic PlanningGaining an Understanding of Strategic Planning • Strategic PlanningStrategic Planning • What is Strategic Planning?What is Strategic Planning? 4) Glossary of Terms/Other4) Glossary of Terms/Other • Board GlossaryBoard Glossary • Board AnalysisBoard Analysis • Evaluating Non Profit BoardsEvaluating Non Profit Boards 5) Workshop Outline5) Workshop Outline • ““Building the 21st Century Board: Designed toBuilding the 21st Century Board: Designed to Work” Non Profit Governance WorkshopWork” Non Profit Governance Workshop Informational Links To WebsitesInformational Links To Websites • Starting a 501(c)(3) organization: Latest IRSStarting a 501(c)(3) organization: Latest IRS publicationpublication www.irs.gov/pub/irs-pdf/p4220.pdfwww.irs.gov/pub/irs-pdf/p4220.pdf • Board Source Website InformationBoard Source Website Information Reference Materials/Books/VideosReference Materials/Books/Videos • Orientation & RecruitmentOrientation & Recruitment • Board EffectivenessBoard Effectiveness
  9. 9. Press Release for Janesville GazettePress Release for Janesville Gazette ““BOARD ESSENTIALS”BOARD ESSENTIALS” A Leadership Development Academy Collaborative ProjectA Leadership Development Academy Collaborative Project Would you like to serve on a board but don’t really know what they do?Would you like to serve on a board but don’t really know what they do? Would you like to learn more about how non-profit boards work?Would you like to learn more about how non-profit boards work? Then look for the upcoming launch of a Leadership Development Academy collaborative project thatThen look for the upcoming launch of a Leadership Development Academy collaborative project that will focus on the essentials of non profit board management and board member responsibilities.will focus on the essentials of non profit board management and board member responsibilities. The Website address is:The Website address is: www.volunteernetwork@unitedwayjanesville.orgwww.volunteernetwork@unitedwayjanesville.org.. The goal of the project is to develop a resource library of information that will empower entire boards,The goal of the project is to develop a resource library of information that will empower entire boards, as well as individual board members and prospective board members, by providing criticalas well as individual board members and prospective board members, by providing critical information related to their roles and functions.information related to their roles and functions. Some of the topics will include board governance, structure, duties, liabilities, role of a board member,Some of the topics will include board governance, structure, duties, liabilities, role of a board member, board and CEO relations and board assessment. The team is working with the Volunteerboard and CEO relations and board assessment. The team is working with the Volunteer Network, a program of the United Way to house the resource library. The Volunteer NetworkNetwork, a program of the United Way to house the resource library. The Volunteer Network links youth and adult volunteers to opportunities with non-profit agencies in north Rock County.links youth and adult volunteers to opportunities with non-profit agencies in north Rock County. The funding for this project was provided by WRAP Accents Janesville, a component fund ofThe funding for this project was provided by WRAP Accents Janesville, a component fund of The Community Foundation of Southern Wisconsin. The team anticipates launching theThe Community Foundation of Southern Wisconsin. The team anticipates launching the program in May.program in May. Collaborative team members include Joel Bailey, Johnson Bank; Belem Gonzalez-Regan, YWCA ofCollaborative team members include Joel Bailey, Johnson Bank; Belem Gonzalez-Regan, YWCA of Rock County; Mike Payne, City of Janesville; Janine Peterson, United Way of North Rock CountyRock County; Mike Payne, City of Janesville; Janine Peterson, United Way of North Rock County and David Winter, Alliant Energy. Team mentors are Jim Lyke of Forward Janesville and Garyand David Winter, Alliant Energy. Team mentors are Jim Lyke of Forward Janesville and Gary Smith of the United Way of North Rock County.Smith of the United Way of North Rock County.
  10. 10. Thank YouThank You • We wish to extend our thanks to those individuals andWe wish to extend our thanks to those individuals and organizations without whose assistance our project would notorganizations without whose assistance our project would not have materialized, especially:have materialized, especially: • The Volunteer Network.The Volunteer Network. • United Way of north Rock County.United Way of north Rock County. • Sue Connely and the Community Foundation of SouthernSue Connely and the Community Foundation of Southern Wisconsin.Wisconsin. • R.A.P.-Accent Janesville.R.A.P.-Accent Janesville. Finally, we wish to thank Our Project MentorsFinally, we wish to thank Our Project Mentors Gary Smith and Jim Lyke, for their direction and support.Gary Smith and Jim Lyke, for their direction and support. Thank you All.Thank you All.

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