Developing Good PowerPoint       Presentations      By Laura Osborne                  November 12, 2011
Overview Organizing content Designing readable slides Proofreading for the 3 Cs –     Correctness     Clarity     Co...
Organizing content   Tell them what you are going to tell them       Have an “overview” slide after your title slide   ...
Designing readable slides   Use a standard, clear, easy to read font       Sans serif fonts are ideal. The font used in ...
Designing readable slides, cont.   Pick a font color that contrasts with the    background color       For example, dark...
Designing readable slides, cont.   Format content in bulleted lists     Avoid long paragraphs     Avoid numbered lists ...
Designing readable slides, cont.   Careful with the bells and whistles       For this assignment, you don’t need:       ...
Graphics ExampleUse the Paragraph dialogbox to adjust alignment,indentation and spacing.Notice the Spacing settings;here’s...
Proofreading for the 3 Cs    Correctness       Are  your facts correct?       Is your grammar, spelling, punctuation, c...
In conclusion Remember to start with a preview of your  main points Remember to use slide titles to guide  viewers throu...
For further information(either provide your contact information on this  slide, as it would be formatted in a business  ca...
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Developing Good Power Point Presentations

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Developing Good Power Point Presentations

  1. 1. Developing Good PowerPoint Presentations By Laura Osborne November 12, 2011
  2. 2. Overview Organizing content Designing readable slides Proofreading for the 3 Cs –  Correctness  Clarity  Concision
  3. 3. Organizing content Tell them what you are going to tell them  Have an “overview” slide after your title slide Tell them  Organize your material into key points  Give each slide a title Tell them what you told them  Have a summary slide near the end Tell them where to go for more information  Provide a business card slide last, or links to further information
  4. 4. Designing readable slides Use a standard, clear, easy to read font  Sans serif fonts are ideal. The font used in this presentation is Gill Sans MT. Use no more than 2 different fonts Use a template to help maintain consistency  Format > Slide Design Avoid red  Red text is hard to read; red backgrounds are “muddy” when projected
  5. 5. Designing readable slides, cont. Pick a font color that contrasts with the background color  For example, dark green would be too hard to read against this background Use at least a 24 point font  28 point is even better  But don’t exceed 32 point (except for slide titles)
  6. 6. Designing readable slides, cont. Format content in bulleted lists  Avoid long paragraphs  Avoid numbered lists unless you are providing instructions  Don’t exceed 6 main bullet points per slide; if you need more, start a new slide Keep list items consistent  Only capitalize the first word  Use consistent end punctuation (either have periods at the end, or don’t)
  7. 7. Designing readable slides, cont. Careful with the bells and whistles  For this assignment, you don’t need:  Animated graphics  Slide transitions Use graphics as (or if) needed  Numerical data may be presented in a chart or graph  Photos may be used to make a point  Graphics should always be explained (as you are speaking) – the audience should understand
  8. 8. Graphics ExampleUse the Paragraph dialogbox to adjust alignment,indentation and spacing.Notice the Spacing settings;here’s where you adjustspacing between paragraphs.(Instructor’s note: The purpose ofthe graphic is made clear, and therelevant portion is marked.)
  9. 9. Proofreading for the 3 Cs  Correctness  Are your facts correct?  Is your grammar, spelling, punctuation, capitalization, and syntax correct?  Clarity  Are your ideas clearly presented in an order that makes sense?  Concision  Are any of your bullet points more than 2 lines long? If so, revise to omit needless words.
  10. 10. In conclusion Remember to start with a preview of your main points Remember to use slide titles to guide viewers through your main points Remember to conclude with a summary Use lists, not paragraphs Keep slide design simple and consistent Proofread, proofread, proofread
  11. 11. For further information(either provide your contact information on this slide, as it would be formatted in a business card, or provide links to more information, or provide names of others who could be contacted for more information)

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