Broad overview of some cool productivity tools. More info: http://www.laughtercrystal.com/2014/01/evernote-beyond-productivity-tools-to.html By Crystal Paradis vital. | vtldesign.com

1. Evernote &
Beyond!
Tools to Save Time & Make Your Life Easier
!
Crystal Paradis | @laughtercrystal

2. Crystal Paradis
@laughtercrystal
Founder, #portsbkfstclub, weekly
local tech / marketing meetup
Co-Organizer,
TEDxPiscataquaRiver
2013 & 2014
Copywriter &
Content Strategist,
vital.
Spreader of
#PortsmouthLOVE
Board member, Seacoast Social Media
Presenter, Social Media Breakfast NH
PR & Media Relations,
New Hampshire Film
Festival

3. Please Participate!
Ask Questions!
Share / Post: #SWNevernote!
Answer Questions !
Share your challenges & successes

4. Tools we’ll cover
Evernote!
Dropbox!
Google Drive!
IFTTT!
Bitly!
Skitch!
Tweetdeck!
Mailbox

5. So many tools!
So little time. Let’s go.

6. *Question*
Have you ever emailed yourself a document?
!
How about a website link or article?

7. *Question*
Have you ever hunted through paper files for
bills, account numbers, etc.?

8. *Question*
Have you ever had to go through the
“Forgot Password” process
more than once on the same website?

9. Evernote
Remember Everything

10. What is Evernote?
Tool / App!
“External Brain”

11. What does Evernote
do?
Stores:!
Text notes!
Pictures / image files!
Audio files / MP3s (record on mobile app)!
Documents: PDFs, Word, Excel!
Web pages / articles

12. What does Evernote
do?
View by date, title, notebook, tag!
Reminders!
Attachments!
Checklists!
Mark-up (highlight / Skitch)!
Links (URLs or links to other Evernote notes)

13. How can I use it?
On your computer(s)!
On your phone!
On your tablet!
Not your computer? Log in through website

14. How can I use it?
Document storage (Dropbox / iCloud)!
Links / Articles / Bookmarks (Delicious, Pocket)!
Inspiration / Research (Pinterest / scrapbook)!
Archive of communications (Gmail / Outlook)!
To-do Lists (Siri / Wunderlist / pen & paper)!
Personal reference information (your brain / files)

15. How do I add stuff?
Type or paste directly into it on mobile, desktop, or web
interface!
Email to your Evernote account email address (find under
Account Info)!
Drag & drop files to desktop app!
Page Camera/Microphone in mobile app!
Browser extension (Web Clipper) or mobile apps (EverClip,
Lightly)!
IFTTT recipes

16. Best feature:
Search!

17. Search
Lightning-fast, very robust search function !
Title!
Tag or notebook name!
Body text!
Text in images, PDFs, Word docs, Excel files, etc.!
Filenames of attachments

18. How can I search?
Notebooks!
Tags!
Keywords (very robust)!
Text in photos, PDFs, documents (great OCR)!
Location created!
Date created or modified

19. How can I search?

20. Sharing
Share whole notebooks!
Colleagues, assistant, family!
Share link to single note (“⌘” + “/“ to copy)!
Recipe, directions, reference info

21. Document Storage
Limitless cumulative storage space!
Monthly allowance is large (esp. if Premium)!
Never have to email yourself!!
Scan paper docs directly (Doxie/Eye-Fi)!
Document Camera (mobile)!
Business Card Camera (mobile — it autofills!)

22. Run Your Business
Keep track of bills (reminders)!
Keep track of clients (tags)!
Clip / collect inspiration from the web!
Meeting notes, to-do lists!
Learn more: evernote.com/business

23. Link / Article Saver
Copy / Paste!
Web clipper (browser)!
EverClip (mobile)!
IFTTT / Pocket!
Forward emailed articles!
Available offline! (Premium feature)

24. Inspiration Board
Project lists!
Inspirational photos!
Household projects!
Travel plans!
Design / decorating inspiration!
Blog post ideas / drafts!
Personal & Professional goals!
Shareable with friends / family / team (Premium feature)

25. Archive of
Communications
Meeting minutes!
Notes from calls!
Emails (forwarded to Evernote)!
Mail (scanned to Evernote / document camera)!
Confirmation numbers / order history!
Access, reference, and search easily

26. To-do Lists
Default Inbox notebook (empty constantly)!
Mark Reminders / Due dates for all actionable
items!
Ordered by notebook / project!
Link to / between notes for accessing complex
projects (Table of Contents)!
Reminder IS the note you’re working on

27. Personal Reference
Information
Login usernames / passwords!
Account numbers!
Bills, pay stubs, reference documents!
Manuals (QR linked to item / equipment)!
Scan everything—Going paperless

28. Is my information
safe?
Export & archive your information for backup, as you
would your laptop/desktop!
Read more in Evernote’s Terms & Conditions!
Very respected reputation for security & encryption!
Like emails or Dr./Patient privilege, can be
subpoenaed

29. Should I go
Premium?
Larger monthly upload allowance (Cumulative always
free)!
Larger single note allowance/attach larger files!
Share notebooks with others (accepting shared
notebooks always free)!
See all note history/previous versions!
Search within PDFs (text in photos always free)!
Annotate PDFs with Skitch

30. Fun Stuff
Extras & Examples

31. Ditch Instruction
Manuals
Scan instruction/operating manuals into
Evernote!
Make QR code link to
Evernote note!
Tape QR code to device (scanning will open
note with manual!)!
How: http://bit.ly/QRmanuals

32. Collaborate At Work
Invite team members to various notebooks!
Record audio messages from mobile & save to
shared notebook w/ team members/assistants!
Easily clip articles/web content to share or
archive for projects!
Related notes pulls up notes you may not
know/remember that are relevant

33. Decide What To Eat
Save photos of delicious food to inspire
while at the grocery store!
Recipes with photos (web clipper)!
Categorize/tag: healthy, breakfast, quick
meals, snacks, lunch, or new recipes!
List of restaurants to try/revisit
(Evernote Food)!
Share individual recipes online or in
emails

34. Remember Where
You Parked
Open new note & type “Parked” or small note
& drop a pin.!
Upon returning, open that note & tap
“Location” to lead yourself back to parking
spot

35. Create a public link
with a press kit
Never email your bio/headshot again!

36. SmartFiling:
Emails to Reminders
Forward to Evernote address (save to address book for quick autocomplete forwarding)!
Simply sending will send to default inbox!
Sending with “!” at the end will add Reminder!
Smart Filing by subject line SRNT!
Subject !Reminder @Notebook #Tag (Should Really Note This)!
Example: Sign up for this !tomorrow @work #todo #events!
Reminder options: “!tomorrow”, “!monday”, “!YYYY/MM/
DD”, or simply “!”

37. Some Shortcuts
⌘ + ‘ = Tags!
⌘ + J = Jump to notebook!
Shift + ⌘ + J = Jump to tag!
⌘ + [ = Back!
⌘ + i = View Note info!
⌘ + / = Copy share URL to clipboard

38. More resources
Endless case studies, examples, tutorials at
blog.evernote.com!
Evernote Paperless: jamierubin.net!
My tips & tricks: laughtercrystal.com

39. Next!

40. *Question*
Have you ever waited for your outbox to send
a large file?
Wondered if a person received an email with a
large attachment?

41. Dropbox
Share Everything

42. Dropbox
Cloud storage!
Desktop / mobile / web

43. Personal Storage
Auto-backup mobile photos !
*Beware space limit!
Access frequently-used files anywhere!
Headshots, bios, PDF of contacts, etc.

44. Best feature:
Sharing!

45. Easy sharing
Free storage (up to 2GB)!
No more large attachments!
Send link to view or download a file or folder!
*Bonus: If the recipient is low on space, they can simply
download!
Invite to join folder!
Pro/Business accounts with larger storage & number of users
is available

46. Privacy Levels
Personal storage!
Copy public link and send to anyone!
anyone with link can view/download!
Invite other dropbox users to folder(s)!
only their email address can access)

47. Next!

48. *Question*
Have you ever wondered which version of a
document was the most current or correct?

49. Google Drive
Collaborate in real time!
*Formerly “Google Docs”

50. Google Drive
Free storage !
Connected to your Google account!
Upload images, files (.doc, .xls, .ppt, PDF, etc.)!
Create, edit, and save files (.doc, .xls, .ppt, PDF, etc.)

51. Best feature:
Real-time sync!

52. Real-time Sync
PRO: Say goodbye to versions!!
Those shared can edit / alter!
Everyone can be confident that they have the most
recent version (attendee lists, etc.)!
CON: Say goodbye to versions!!
Those shared can edit / alter!
*History is still saved

53. Privacy Levels
Private (only your Google account can access)!
Invite-only (only specific Google users or those with
Google sign-in set up may view)!
Anyone with link (Email list where some may not have
or know how to access Google sign-in)!
Public / searchable (Stuff you want to promote)

54. Next!

55. *Question*
Have you ever been busy?

56. IFTTT
If This, Then That
Automate!

57. Automate ALL the
things!
Connect Channels!
Browse or create Recipes!
Add Trigger & Action!
Sit back & finally finish that book

58. Channels

59. Automate social
media posts
Cross-channel posting

60. Automate social
media posts
Temperature rises > post about iced tea

61. Automate
notifications
Make a e-commerce sale > get a text

62. Reminders for stellar
networking
Meet a new person > Email to follow up next day

63. Next!

64. *Question*
Have you ever tried to type out a long URL on
your phone?

65. *Question*
Do you wonder if anyone is visiting the links
you post?

66. bitly
Shrink Links & Track Clicks

67. Save links
Paste into website!
Link is saved to Bitly!
One-touch copy for pasting into email, social
media post, etc.

68. Save links
Browser extension

69. Track clicks
See how many people clicked!

70. Track clicks
See more stats & info

71. Bonus!
There’s even Bitly for Feelings!

72. Next!

73. *Question*
If you need to mark up a photo or screenshot,
what do you use?
!
A.
B.
C.
D.
Photoshop
Word
Other program
I just describe with a long message

74. Skitch
Annotate!

75. Fast, intuitive
annotation
Arrows!
Circles / Squares!
Marker / Highlighter!
Pixelate for privacy

76. Where can I use
Skitch?
Desktop!
Mobile!
iPad!
Nook!
Within Evernote

77. Evernote + Skitch
= Love
Link with Evernote!
All images save to Evernote!
Edit Evernote notes within Evernote
w/ Markup

78. How can I use
Skitch?
Collaboration

79. How can I use
Skitch?
Feedback

80. How can I use
Skitch?
How-tos

81. Next!

82. *Question*
How many of you are on Twitter personally?

83. *Question*
How many of you are on Twitter
professionally?

84. *Question*
How many of you actively USE more than one
Twitter account?

85. Tweetdeck
Tame Twitter

86. Quick view of
“your” Twitter
Arrows!
Circles / Squares!
Marker / Highlighter!
Pixelate for privacy

87. Monitor:
Lists!
Hashtags!
Mentions!
Notifications!
Activity

88. Best feature:
Multiple accounts!

89. Best feature:
ALL of your accounts!
Personal & Biz!
No signing in & out!!
!
*Make sure you double-check which account
before posting!

90. Next!

91. *Question*
Who has an iPhone?
!
(4, 4S, 5, 5C, 5S)

92. *Question*
How about an iPad?

93. *Question*
Has this ever happened to you?
1. Check email!
2. Forget to add to a list / write down
/mark “unread”!
3. Lose track / forget about it until
3am next Tuesday morning (or
never!)

94. Mailbox
for iPhone / iPad
Achieve #InboxZero

95. Why do I need to
achieve Inbox Zero?
What’s wrong with a perpetually full Inbox?

96. Inbox ≠ To-Do List
Inboxes are not designed for task management!
Inboxes don’t allow you to sort or prioritize!
Inboxes don’t show a comprehensive view of
all projects/tasks (ongoing projects, calls,
meetings, verbal to-dos, etc.)

97. Sure, But How?
So many emails coming in, how to keep track
of it all?

98. Best feature:
Gestures!

99. Gestures!
Zip through inbox in seconds!
Left short / long swipes:!
Categorize / “Snooze” options!
Right short / long swipes:!
Archive / Delete

100. Mailbox!

101. Mailbox!

102. Mailbox!

103. Mailbox!

104. These were just a
few!
So many great tools!!
!
What are some of your favorites?

105. Questions?
Evernote!
Dropbox!
Google Drive!
IFTTT!
Bitly!
Skitch!
Tweetdeck!
Mailbox

106. Thank you!
!
Crystal Paradis |@laughtercrystal!
vital. | vtldesign.com!