Effective Time Management Skills
Time is of the essence- and no one seems to have enough of it. As
there are only 1440 minutes in a day, therefore, how you spend your
time to extract the best possible results in the shortest period of
time would be the question that one needs to keeping reminding
himself/herself everyday. Effective time management can lead to
success of one’s decision making.
We have to perform time management better in order to carry out all
management actions (Strategy Planning, Decision Making, Plan
Implementation and Action Control.)
Four Steps to Successful Time Management：
ⅠSet specific personal goals.
Personal Goal Setting and Management - Planning for the Year Ahead
The start of a New Year is a great time to plan for what you want to
achieve. What better time than to invest in yourself and set a course
for the future. As you reach your goals you will need to set new
ones. How do you do this in a powerful and focused way?
Here are 10 essential questions to ask now to make the most of the
1. What is your 3-year plan?
What do you want to be doing professionally and personally in three
years time? How do you want to be feeling? For example what will you
be doing, how much income will you be earning, where will you be
living, how much time will you be spending with your family?
Effectively foreseeing your three year vision will help set goals for
the next 36 months.
2. What is your vision for the next year?
How do you see the year unfolding? Visualize yourself in 12-months
time, reflecting back on the year. What does it look like? What does
success look like in a year's time?
3. What is your mission for the next year?
Who will you help? What problems will you provide solutions for? What
new skills will you learn? This is the” doing “rather then the
“dreaming”. How will you go about achieving your goals and vision?
4. Set five key goals to be achieved.
Keep to no more than five specific goals. Write them down. Goals set
the big picture achievements for the year. Have both personal and
Business or career goals. It might be something small like painting a
room or something larger like moving house. Write it down.
5. Use the OAT formula - Outcome - Action - Timeline.
What are the specific strategies or tasks that will help you to
achieve these goals? These are the "how to's". Make them specific and
achievable. Use the OAT formula - Outcome - Action - Timeline.
6. How often will you review your goals?
Write in your diary now a reminder to review them at least every 3
months. Some people like to review them on a monthly, weekly or even
7. Conduct a personal SWOT Analysis.
A SWOT Analysis showed include what were your Strengths and what were
your Weaknesses? What are the Opportunities for the next year? What
are the Threats stopping you achieving your new goals?
8. Reality Check.
How will you measure whether you have achieved your goals? What are
the milestones or performance criteria that set the benchmark for
measuring your success.
9. How will you balance work with personal interests?
What will be the mix of fun & learning, health & fitness, career &
finance, love & belonging?
10. How will you reward yourself for achieving your goals in 2008?
How will you celebrate? Going for a beach vocation in Thailand?
Having all this mapped out is as important as effective Business
management. Managing your goals, prioritizing and evaluating
ensures your next 12 months will be as successful personally as
ⅡCreate a term calendar, recording major events.
Ⅲ Create a weekly schedule of your classes, labs, drill,
Write down appointments, classes, and meetings on a chronological log
book or chart. If you are more visual, sketch out your schedule first
thing in the morning, check what's ahead for the day always go to
sleep knowing you're prepared for tomorrow.
Ⅳ Make a to-do list for each day the night before or
Write down things you have to do, then decide what to do at the
moment, what to schedule for later, what to get someone else to do,
and what to put off for a later time period
After reading about the four steps to Successful Time Management, now
lets see How well do you plan
(Exercise 1 How well do you plan)
（练习 1 你的计划能力如何）
DIRECTIONS: FOR EACH QUESTION, CIRCLE THE NUMBER THAT BEST
Never Seldom Sometimes Often Always
（从不） （很少） （时常） （总是）
plan in an
keep life 1 2 3 4 5
Do you put
daily 1 2 3 4 5
y 1 2 3 4 5
ac- 1 2 3 4 5
for what 1 2 3 4 5
by urgent 5 4 3 2 1
SCORING: Add the numbers next to your answers.
6-10: Terrible Planner.
You should consider using new tools and processes to help you plan
effectively. A great first step would be to take a time management
11-15: Below average planner.
You may already have a planning system, but using it more effectively
will help to reduce the stress and lack of control you feel in your
16-20: Average planner.
Your planning system is working, but you can do better. You may need
help focusing on priorities, dealing with urgent interruptions or
writing your daily plan.
21-25: Above-average planner.
Your planning system is working well. Keep up the good work, with
periodic reviews to be sure you’re planning around what matters most
in your life.
26-30: Excellent planner--or candidate for burnout?
You have mastered planning and should experience the serenity that
comes from taking charge of your life. But make sure you’re in
control of your planning rather than letting it control you.
(Exercise 2 )
List three goals or objectives that are most important to
you, and indicate whether they are long range, medium
range, or immediate:
long medium now!
1. Does your time allocation reflect the priority of your goals?
2. Can you change your hourly commitments to meet your priorities?
3. Where do you have the most flexibility: weekdays or weekends?
4. Can you change one or the other? or both?
5. Can you change your goals? What are your options?
6. Can you postpone any goals until school breaks?
After reading this article hope you all can successfully plan your
time effectively & efficiently.