Time Management (Eng Ver)


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Time Management (Eng Ver)

  1. 1. Effective Time Management Skills Time is of the essence- and no one seems to have enough of it. As there are only 1440 minutes in a day, therefore, how you spend your time to extract the best possible results in the shortest period of time would be the question that one needs to keeping reminding himself/herself everyday. Effective time management can lead to success of one’s decision making. We have to perform time management better in order to carry out all management actions (Strategy Planning, Decision Making, Plan Implementation and Action Control.) Four Steps to Successful Time Management: ⅠSet specific personal goals. Personal Goal Setting and Management - Planning for the Year Ahead The start of a New Year is a great time to plan for what you want to achieve. What better time than to invest in yourself and set a course for the future. As you reach your goals you will need to set new ones. How do you do this in a powerful and focused way? Here are 10 essential questions to ask now to make the most of the next year. 1. What is your 3-year plan? What do you want to be doing professionally and personally in three years time? How do you want to be feeling? For example what will you be doing, how much income will you be earning, where will you be living, how much time will you be spending with your family? Effectively foreseeing your three year vision will help set goals for the next 36 months. 2. What is your vision for the next year? How do you see the year unfolding? Visualize yourself in 12-months time, reflecting back on the year. What does it look like? What does success look like in a year's time? 3. What is your mission for the next year? Who will you help? What problems will you provide solutions for? What new skills will you learn? This is the” doing “rather then the “dreaming”. How will you go about achieving your goals and vision?
  2. 2. 4. Set five key goals to be achieved. Keep to no more than five specific goals. Write them down. Goals set the big picture achievements for the year. Have both personal and Business or career goals. It might be something small like painting a room or something larger like moving house. Write it down. 5. Use the OAT formula - Outcome - Action - Timeline. What are the specific strategies or tasks that will help you to achieve these goals? These are the "how to's". Make them specific and achievable. Use the OAT formula - Outcome - Action - Timeline. 6. How often will you review your goals? Write in your diary now a reminder to review them at least every 3 months. Some people like to review them on a monthly, weekly or even daily basis! 7. Conduct a personal SWOT Analysis. A SWOT Analysis showed include what were your Strengths and what were your Weaknesses? What are the Opportunities for the next year? What are the Threats stopping you achieving your new goals? 8. Reality Check. How will you measure whether you have achieved your goals? What are the milestones or performance criteria that set the benchmark for measuring your success. 9. How will you balance work with personal interests? What will be the mix of fun & learning, health & fitness, career & finance, love & belonging? 10. How will you reward yourself for achieving your goals in 2008? How will you celebrate? Going for a beach vocation in Thailand?  Having all this mapped out is as important as effective Business management.  Managing your goals, prioritizing and evaluating ensures your next 12 months will be as successful personally as professionally. ⅡCreate a term calendar, recording major events. Ⅲ Create a weekly schedule of your classes, labs, drill, meetings, etc. Write down appointments, classes, and meetings on a chronological log
  3. 3. book or chart. If you are more visual, sketch out your schedule first thing in the morning, check what's ahead for the day always go to sleep knowing you're prepared for tomorrow. Ⅳ Make a to-do list for each day the night before or during breakfast. Write down things you have to do, then decide what to do at the moment, what to schedule for later, what to get someone else to do, and what to put off for a later time period After reading about the four steps to Successful Time Management, now lets see How well do you plan (Exercise 1 How well do you plan) (练习 1 你的计划能力如何) DIRECTIONS: FOR EACH QUESTION, CIRCLE THE NUMBER THAT BEST DESCRIBES YOU. 在你认为适合的答案下画圈。 Never Seldom Sometimes Often Always (有时) (从不) (很少) (时常) (总是) How often do you plan in an effort to keep life 1 2 3 4 5 from running out of control? 你事先将事 情计划好, 以免陷入“ 一团糟“ 的频率是多 少? Do you put daily 1 2 3 4 5 plans on paper?
  4. 4. 你有将每天 计划列出来 的习惯吗? Do you allow flexibilit y 1 2 3 4 5 in your plans? 你的计划的 灵活度是多 少?  How often do you ac- 1 2 3 4 5 complish all you plan for a given day? 你成功完成 自己每天计 划的频率是 多少? How often do you plan time for what 1 2 3 4 5 matters most to you? 你为最重要 的事情做计 划的频率是 多少? How often is your daily plan
  5. 5. de-stroyed by urgent 5 4 3 2 1 in- terruption s? 你的每日计 划被突发事 情打乱的频 率是多少? SCORING: Add the numbers next to your answers. 将你所得的分数相加. INTERPRETATION: 6-10: Terrible Planner. You should consider using new tools and processes to help you plan effectively. A great first step would be to take a time management course. 6-10: 糟糕的时间管理者 你应该考虑一下该用什么方法帮助自己更好的管理时间。一个最有效的方法就是上一 堂有效的时间管理的课程。 11-15: Below average planner. You may already have a planning system, but using it more effectively will help to reduce the stress and lack of control you feel in your life. 11-15: 稍逊于一般的时间管理者。 你可能已经有一个时间管理的计划了,问题是你该如何有效的运用他。 16-20: Average planner. Your planning system is working, but you can do better. You may need help focusing on priorities, dealing with urgent interruptions or writing your daily plan. 16-20: 有效的时间管理者 你的时间管理计划已经在运作,但你可以做的更好。你可以学会个更好分清轻重缓急, 处理突发事件。 21-25: Above-average planner. Your planning system is working well. Keep up the good work, with periodic reviews to be sure you’re planning around what matters most in your life.
  6. 6. 21-25: 高于一般水平 你的时间管理计划已经在顺利运作了,继续保持这种良好的状态吧。 26-30: Excellent planner--or candidate for burnout? You have mastered planning and should experience the serenity that comes from taking charge of your life. But make sure you’re in control of your planning rather than letting it control you. 26-30: 优秀的时间管理者 恭喜你,你已经熟练掌握时间管理的技巧了。但请小心,要让你控制计划,而不是计 划控制你。 (Exercise 2 ) (练习 2) List three goals or objectives that are most important to you, and indicate whether they are long range, medium range, or immediate: 列出三个你最重要的目标,然后评价它们是长期,中期,还是紧急的目 标。 long medium now! range range 紧急 中期 长期 1. 2. 3. 1. Does your time allocation reflect the priority of your goals? 1.你的时间安排符合你目标的重要程度吗? 2. Can you change your hourly commitments to meet your priorities? 2.你可以灵活的处理突发的事情吗?
  7. 7. 3. Where do you have the most flexibility: weekdays or weekends? 3.你什么时候的时间最容易灵活安排:工作日还是周末? 4. Can you change one or the other? or both? 4.你能换一个或两个以上的目标吗? 5. Can you change your goals? What are your options? 5.你可以改变自己的目标吗? 你的选择是什么? 6. Can you postpone any goals until school breaks? 6.你能将目标达成的时间推迟吗? After reading this article hope you all can successfully plan your time effectively & efficiently. 读完这篇文章,希望你们能成为一个时间管理的高手.