Energizing PowerPoint


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This powerpoint slide deck support a workshop for local coalition using this tool for community presentations.

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  • This is one of two slides you’ll see today with bullet points on it (the other one is an example) Why? Research shows the agenda or learning objectives is best done in bullet points
    What we’ve known about and experienced with PowerPoint
  • Book: Informal Learning by Jay Cross
  • hold up transparency - “we used these” ...
  • http://lh5.ggpht.com/_gsXGOP-8b4s/R4Ud37Mk6xI/AAAAAAAAAkU/SyDrLCQSvLI/Pic+(95).jp
  • Invite 4-5 people to share
  • http://www.youtube.com/watch?v=ORxFwBR4smE
  • While we were busy with prevention science, assessment, evidence-based practices and building capacity, other disciplines were equally busy creating/inventing their own unique contributions.
  • From writing new code to create web-based tools and resources to expanded communications systems and from brain science to learning science - a whole lot of learning is going on.
  • Anyone here working from a dial-up modem? DSL ..etc
    Remember when you thought 20 MB hard drive was all the space you’d ever need?
    How many of us have some kind of wireless device, PDA, cell phone, MP3 player like an iPod, Kindle, etc.
  • So many fields are changing at the same time, so now we’re experiencing a shift. So, now we can do more, different and better
  • Given these shifts, how can we make PowerPoint a better learning tool?
  • Smallest instructional components - text (content), audio, visuals (graphics)
  • Developing content yes, but you are more importantly designing the experience,I.e., how peeps will experience the content and each other
  • How often do we start by sitting down to our computers, opening PPT and beginning to outline?
  • PowerPoint constrains our thinking - usually leads to bullet points.
    We think thru the filters of PPT will allow us to do or what we know to do with it
  • Let’s give this a try … (the old way)
  • There’s a reason why we don’t put bullet points on the screen.
    We can cover the same “content” thru an image or graphic and it helps your brain so it doesn’t have to work so hard to pull in the message
  • Best advice is to stay away from the computer for the early development
  • Garr Reynolds suggests -- Going analog, that is step away from digital tools, break out the markers or sticky notes or the newsprint
    Now you can develop in ways that lets you easily identify the whole and the parts
  • I often start with markets and newsprint - and do a mind map
    That means jot down all the things you think you might include
    Step back and see what patterns are there
    Then group ideas/concepts to create some logical flow
  • Then begin to sequence.
    You may want to begin to draw or describe visuals at this point
    But for sure start laying out your ideas and thoughts
  • If youi can do the analog thing - by the time you get to the computer you’ll have most of the work done
  • How do you usually go about developing a PowerPoint presentation?
    What works about your method? Where does it seem to break down?
  • http://www.flickr.com/photos/sgw/2329607771/
    Now we can start to break some eggs, um, that is some ideas we’ve carried around for awhile :o) So let’s play a little game.
  • http://www.flickr.com/photos/topgold/405492474/
    This is called, Did you Know .. I’ll ask a question and we’ll poll the room for responses.
  • Did you know that relevant visuals improve learning … any idea by how much?
  • Poll the room
    Research cited by Dr. Ruth Clark, The New Virtual Classroom.
  • By up to 89% in terms of recall and transfer.
    Research cited by Dr. Ruth Clark, The New Virtual Classroom.
  • Did you know … that images enter directly into the right brain http://www.flickr.com/photos/topgold/405492472/
  • This means we can “get it” so to speak much quicker. Less processing to find meaning. The right brain is also in touch with our emotions. And we have a lot of research out there about developing messages that touch our emotions and get a response. (Made to Stick, Chip and Dan Heath)
  • Did you know our brains are wired for novelty - we notice things that are unusual or surprising. We notice when people put disparate things into the same context
    Bullet points are not surprising. Luckily we have a lot of new tools and circumstances that help us create better learning situations.
  • A theme is useful to communicate …
  • Beth Kanter, a remarkable social media and nonprofit expert, has a “cute dog theory”. She often uses dog photos in her presentations . http://www.slideshare.net/kanter/college-of-consultants-presentation-kellogg-action-lab-presentation/
    What’s the most unique theme you’ve seen, or perhaps used, in a presentation? (Chat)
  • While there isn’t a yellow pages for finding images, there is the Internet! In your handout there is a link to a list of places, both free and for fee, for you to choose from.
    Google Images:
  • This web-based resource goes through the flickr photos that are marked creative commons - that is, those you can use for free if you follow the creative commons copyright. Do you use creative commons?
    Link to Flickr CC site http://bit.ly/aCXaF
  • Link to Flickr CC site http://bit.ly/aCXaF
  • What about when you have a complicated document?
    Try to avoid complex graphic charts that will be hard to see -- but if you must use them, build them in sections OR use the highlighter tools to follow along and explain the chart. And provide the material as a handout so participants will have it for a close up look.
  • Here’s an example from Dr. Dennis Embry’s presentation on Mystery Shopper Kernel aka Reward and Reminder. These are low and no cost strategies for prevention. First you isolate into smaller bites the content you will be explaining.
  • Identify the starting point and begin your description.
  • Step by step. First you’ll select sites to visit from your listing or database of potential sites. Then you’ll send an adult to see if the site is safe for the youth to be involved.
  • If not safe, return to the list or database and select a different site.
  • If the location is safe, then the youth can proceed.And so on.
  • So what about puppies? That is, what about these ongoing challenges with Backgrounds and Text?
    So, it is best to have a light background and dark text or dark background and light text. As a rule dark backgrounds washout when run through an LCD so for F2F presentations - best to go with light background, dark text.
  • This picture by itself is cute, right? What does the image say?
  • It gets more interesting when we add a little flavor to it - like sprinkles on ice cream. Use concepts and pictures in unexpected ways.
    In this case we used this image for a presentation among a group of people we all knew - we knew we’d made an emotional connection when the group burst out laughing.
  • Fonts are like chips - sometimes there’s just too many choices. So often we go with our usual or just rely on the default.
  • What do you notice about these fonts? Where do they seem similar and where are they different?
  • There are serif and sans serif fonts. Those with the little “feet” called “serifs” are the ones it is best to avoid in presentations e.g., Times New Roman, American Typewriter and Footlight) these are better for print media.
    The others (Gill Sans, Tahoma, Arial, and Verdana) are all sans serif, with smooth edges and easier to read on the screen.
  • So what about fonts? How big do we need to make them in order for people to see?
  • The “E” at the top of the chart is 96 pt, the largest point size in PPT. How low can you read the letters from where you sit?
    96 - 80 - 60 - 48
  • These are the norm. 40, 36, 32, 28, and 24.
    Remember, if you have to use any font below 24 pt, provide a handout with the information on it.
  • What other ideas or science or experiences do you have with visuals that works?
    What unique, novel or unusual ways have you seen visuals used? What worked about them?
  • The ingredient that makes it all work for learning.
  • Secrets, surprises, … we all have inquiring minds too and …next slide
  • We are social creatures too. There’s a body of research on social learning that is coming to the forefront especially given the social media’s emergence and growth. Rational approaches to learning will only get us so far - social approaches are now being tapped into and designed for - very exciting.
    Communities of Practice
    Networked learning
    Social networks
  • Design an experience because people won’t remember what said or what you did nearly so much as how you made them feel.
    (Maya Angelou)
  • One way to look at this is to take a step back -- and look at what we’ve done in the past. Consider the dynamic … expert to group.
  • The social leanring approach takes advantage of being together by networking the workshop (the room).
  • We can help network the workshop by using activities that help people get to know each other and learn from each other. Select interaction points based on content and context
  • There are two big questions to ask yourself.
  • Where do you, as a presenter, need input from the audience? Do a poll, ask a question, offer an activity, engage people to learn from them so you can be of more help to them.
  • What key places throughout the workshop will interaction among participants support or reinforce learning?
    Too often we don’t give people a chance to learn from each other.
  • Two things.
    What tip did you hear that is helpful to you?
    What other tips or things you’ve learned would you like to share with the group?
  • Intention, outcomes
    Sensitive to culture
    Time sensitive
  • Energizing PowerPoint

    1. Energizing Presentations Austin, Texas April 28, 2009
    2. Learning Objectives • Investigate ways to strengthen our presentations • Apply research • Review tips, guidelines • Identify take-aways
    3. Learning is that which enables you to participate successfully in life, at work and in the groups that matter to you. – Jay Cross Informal Learning Jay Cross Quote
    4. Remember when ...
    5. ... with one of these ...
    6. ... and afterwards did this?
    7. Ah, PowerPoint! Source: Google Images
    8. How did you learn to use PowerPoint?
    9. The video http://www.youtube.com/watch?v=ORxFwBR4smE
    10. While we were busy ...While we were busy ... Source: TomTom Prevention Science Evidence- based Practices Assessment Capacity building
    11. IT Learning Science Brain Science Communications
    12. Breakthroughs Bandwidth Storage Speed Devices
    13. • Technology • Bandwidth • Research • Social media TT RRBB SMSM ➜➜ Source: billaday Shifting Gears
    14. How can we make PowerPoint a better learning tool?
    15. Key Ingredients Content Visuals Interaction Audio
    16. Developing ContentDeveloping Content
    17. This isYour Brain on Bullet Points • You read the text • while at the same time • the speaker reads the text to you, which • increases cognitive load • meaning, your brain has to work harder • This actually inhibits the learning process
    18. This on bullet points! is your brain
    19. Step Away from the Computer Mister!
    20. Go Analog! Garr Reynolds: Presentation Zen
    21. Now you’re ready to open a file ...
    22. Table Talk
    23. Break
    24. VisualsVisuals Source: Steve Wampler
    25. Did U Know 1 Source: TopGold
    26. Visuals improve learning Visuals improve learning? Source: TopGold
    27. 89% 54% 40% 72% By what % do visualsBy what % do visuals improve learning?improve learning?
    28. 89% 54% 40% 72% By what % do visualsBy what % do visuals improve learning?improve learning?
    29. Did u know 2 Source: TopGold
    30. Did u know 2.5 Source: TopGold
    31. Brains wired 4 novelty I’ve never seen anything like THAT before! Our brains are wired … …… for noveltyfor novelty Source: ChrisL AK
    32. Lessons from Star Trek
    33. Dog theme
    34. Where to find images? Source: Google Images
    35. Creative Commons Source: flickrcc website
    36. Creative Commons Source: flickrcc website
    37. Chart
    38. Chart
    39. Chart
    40. Chart
    41. Chart
    42. Chart
    43. Dark on Light Background Which one is theWhich one is the better choice?better choice?
    44. Use Pix in Unusual ways 1 Use pictures in unusual ways
    45. Use pix in unusual ways
    46. Fonts are like chips Fonts are like chips …
    47. Which type fits best?Which type fits best? Times New Roman Am erican Typew riter Tahoma Arial Verdana Gill Sans Footlight MT Light
    48. Which type fits best?Which type fits best? Times New Roman Am erican Typew riter Tahoma Arial Verdana Gill Sans Footlight MT Light
    49. Size Matters Font v
    50. Size MattersE H N D F N P T X Z U Z D T F D F N P T H P H U N T D Z N P X T Z F H P T D Z X C Z N
    51. Size MattersE H N D F N P T X Z U Z D T F D F N P T H P H U N T D Z N P X T Z F H P T D Z X C Z N
    52. Table Talk
    53. Harvest
    54. InteractionInteraction Source: anonymousthomas
    55. What’s up?I’ve got a secret A secret? I want in on It too! Source: Dogs in the Park
    56. We are social creatures What’s up?I’ve got a secret A secret? I want in on It too!
    57. Design an Experience People probably won’tPeople probably won’t remember what youremember what you said or what you did . . .said or what you did . . . but will remember howbut will remember how you made them feel.you made them feel. --Maya Angelou
    58. One to Many Workshop Source: David Wilcox Falls short of what is possible...
    59. The Networked Workshop Source: David Wilcox
    60. Designing Interaction ActionAction PlanningPlanning IcebreakerIcebreaker EnergizerEnergizer ActivityActivity Role PlayRole Play GameGame ReflectionReflection ConversationConversation TableTable TalkTalk DialogueDialogue ConsensusConsensus BrainstormBrainstorm
    61. 2 Big Questions
    62. Where do you need input?
    63. Where will interaction support learning? Source: The World Cafe
    64. Table Talk
    65. Harvest
    66. Photo Citations • Multitasking http://www.flickr.com/photos/78205255@N00/96887547/ • Stick shift http://www.flickr.com/photos/billselak/2147464701/ • Ingredients http://www.flickr.com/photos/7884518@N04/2110349532 • Eggs & whisk http://www.flickr.com/photos/sgw/2329607771/ • Chips http://www.flickr.com/photos/tshirbert/118250140/ • Dogs in the Park http://www.flickr.com/photos/niwru/1102144588/ • One to Many & Networked (David Wilcox) http://social-media-game.wikispaces.com/ • Conversation http://www.flickr.com/photos/worldcafe/226864125/ • All other photos from http://www.istockphoto.com or are images by the presenter unless otherwise noted
    67. http://www.slideshare.net/ladcoy/slideshows http://technologyinprevention.wikispaces.com/Texas+Collaboration+Meeting All Workshop materials are posted online at:
    68. This presentation is licensed under CREATIVE COMMONS. This means you can use it, or parts thereof, as long as appropriate attribution is given and your resulting product is made available under this same license. The license prohibits using this presentation for commercial purposes. A list of citations and links is included for your reference and use. Please cite all photos to the original source. Suggested Attribution: Source: LaDonna Coy, MHR, CPS, CDLA, Learning for Change, Inc., Technology in Prevention Blog, Slide deck is available on Slideshare