Digitization On A Shoestring: Scanning for Small Libraries

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Digitization On A Shoestring: Scanning for Small Libraries

  1. 1. Digitization on a Shoestring Basics of Scanning for Small Libraries Dave LaCrone - Johnson County Library
  2. 2. Challenges <ul><li>Small IT departments </li></ul><ul><ul><li>Or depend on county/city IT? </li></ul></ul><ul><li>Not a lot of time to dedicate to scanning </li></ul><ul><li>Limited staff and monetary resources </li></ul><ul><li>Documentation produced by and for larger libraries </li></ul><ul><li>Others? </li></ul>
  3. 3. Digitization Project Steps <ul><li>Select materials for digitization </li></ul><ul><li>Choose access mechanism (software) </li></ul><ul><li>Obtain needed software & equipment </li></ul><ul><li>Scan items </li></ul><ul><li>Catalog and upload </li></ul><ul><li>Preserve archival images </li></ul><ul><li>Market your collection </li></ul><ul><li>Document what you did </li></ul>
  4. 4. Selection <ul><li>What will you scan? </li></ul><ul><ul><li>Photos, manuscripts, books, maps, graphics… </li></ul></ul><ul><li>Choose items that lend themselves to web display </li></ul><ul><li>Start Small! </li></ul>
  5. 5. Access Systems <ul><li>Choose one you are comfortable with! </li></ul><ul><li>Decide what’s most important to you </li></ul><ul><ul><li>Cataloging functionality? Web 2.0 tools? Ease of use? Pretty templates? Price? </li></ul></ul><ul><li>Every choice involves customization </li></ul>
  6. 6. Access Systems (contd.) <ul><li>Flickr – Regina Public Library </li></ul><ul><li>Omeka – Ringwood Public Library </li></ul><ul><li>Drupal – Black Archives of Mid-America </li></ul><ul><li>CONTENTdm – JoCoHistory </li></ul><ul><li>Greenstone – Detroit Public Library </li></ul><ul><li>Also Wordpress, DSpace, others </li></ul>
  7. 7. Software & Equipment <ul><li>Scanner </li></ul><ul><li>Computer </li></ul><ul><li>Scanning Software* </li></ul><ul><li>Image Editing software </li></ul><ul><li>OCR software (if necessary)* </li></ul><ul><li>Plenty of Storage (CD, DVD, Hard drives) </li></ul><ul><li>See options on handout </li></ul><ul><li>* Usually comes with scanner </li></ul>
  8. 8. Scanning <ul><li>Settings are listed on handout </li></ul><ul><li>More DPI, higher bit depth = larger file size </li></ul><ul><li>Thumbnails usually auto-generated </li></ul><ul><li>Meaningful file-naming convention </li></ul><ul><li>Perform quality control on scanned images </li></ul>
  9. 9. Cataloging <ul><li>Schema </li></ul><ul><ul><li>Dublin Core </li></ul></ul><ul><li>Controlled Vocabularies </li></ul><ul><ul><li>LCSH, TGM, AAT… </li></ul></ul><ul><ul><li>Names </li></ul></ul><ul><ul><li>Local </li></ul></ul><ul><li>Tags </li></ul>
  10. 10. Preservation <ul><li>Keep copies of TIFFs in more than 1 location </li></ul><ul><ul><li>CDs, Hard drives </li></ul></ul><ul><li>Periodically revisit & reformat </li></ul>
  11. 11. Promoting Your Collection <ul><li>Within the organization </li></ul><ul><li>To persons affected by the project </li></ul><ul><li>The Press </li></ul><ul><li>Patrons </li></ul><ul><li>Community stakeholders </li></ul><ul><li>To library community </li></ul><ul><li>Regional libraries & orgs </li></ul><ul><li>Blogosphere </li></ul>
  12. 12. Document What You Did <ul><li>Meet with staff after completion </li></ul><ul><li>Document lessons learned </li></ul><ul><li>Note suggestions for improvement </li></ul><ul><li>Consider presenting or publishing case study </li></ul><ul><li>Capture user feedback </li></ul><ul><li>Plan for the next project! </li></ul>
  13. 13. Thank You! <ul><li>Questions? </li></ul>

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