Nuts & Bolts of Adult Programming Logistics: Getting Your  Ducks In a Row Melissa Doornbos Publicity and Program Coordinat...
Before you Book Presenters: <ul><li>Know your schedule </li></ul><ul><ul><li>Days of the week </li></ul></ul><ul><ul><li>M...
Using a Checklist <ul><li>Chronological sections </li></ul><ul><ul><li>ASAP </li></ul></ul><ul><ul><li>At newsletter deliv...
Program Budgets <ul><li>Know your budget </li></ul><ul><ul><li>Stick to it </li></ul></ul><ul><ul><li>Excel spreadsheet </...
When Booking: <ul><li>Book early (SPEAK with!) </li></ul><ul><li>Get material from presenter </li></ul><ul><ul><li>Program...
Registration <ul><li>Online, by phone, at the Circulation Desk </li></ul><ul><li>Provide information to those taking calls...
Getting Ready: <ul><li>Week of </li></ul><ul><ul><li>Send reminder </li></ul></ul><ul><ul><li>Have payment </li></ul></ul>...
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Nuts and Bolts: Logistics

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Nuts and Bolts: Logistics

  1. 1. Nuts & Bolts of Adult Programming Logistics: Getting Your Ducks In a Row Melissa Doornbos Publicity and Program Coordinator Downers Grove Public Library
  2. 2. Before you Book Presenters: <ul><li>Know your schedule </li></ul><ul><ul><li>Days of the week </li></ul></ul><ul><ul><li>Meeting Room space </li></ul></ul><ul><ul><li>Community events </li></ul></ul><ul><li>Know your patrons </li></ul><ul><ul><li>Art, music, history </li></ul></ul><ul><ul><li>Medical, taxes, job fairs </li></ul></ul>
  3. 3. Using a Checklist <ul><li>Chronological sections </li></ul><ul><ul><li>ASAP </li></ul></ul><ul><ul><li>At newsletter delivery, etc. </li></ul></ul><ul><ul><li>Monthly </li></ul></ul><ul><ul><li>Week of </li></ul></ul><ul><li>Easily visible </li></ul><ul><li>Detailed </li></ul>
  4. 4. Program Budgets <ul><li>Know your budget </li></ul><ul><ul><li>Stick to it </li></ul></ul><ul><ul><li>Excel spreadsheet </li></ul></ul><ul><ul><li>Must last through year </li></ul></ul><ul><li>Donations & Grants </li></ul><ul><ul><li>Sponsored by FOL or Foundation </li></ul></ul><ul><ul><li>In honor or memory of someone </li></ul></ul><ul><ul><li>Available grants, ie. IHC and ALA </li></ul></ul>
  5. 5. When Booking: <ul><li>Book early (SPEAK with!) </li></ul><ul><li>Get material from presenter </li></ul><ul><ul><li>Program description </li></ul></ul><ul><ul><li>Audio/visual needs </li></ul></ul><ul><ul><li>Room setup </li></ul></ul><ul><ul><li>W-9 tax form </li></ul></ul><ul><ul><li>Payment </li></ul></ul><ul><ul><li>Photos </li></ul></ul><ul><li>Contract </li></ul>
  6. 6. Registration <ul><li>Online, by phone, at the Circulation Desk </li></ul><ul><li>Provide information to those taking calls </li></ul><ul><li>Online options </li></ul><ul><ul><li>Evanced </li></ul></ul><ul><ul><li>Engaged Patrons </li></ul></ul><ul><ul><li>Eventzilla </li></ul></ul><ul><ul><li>EventKeeper </li></ul></ul><ul><ul><li>JEvents </li></ul></ul>
  7. 7. Getting Ready: <ul><li>Week of </li></ul><ul><ul><li>Send reminder </li></ul></ul><ul><ul><li>Have payment </li></ul></ul><ul><ul><li>Room setup </li></ul></ul><ul><ul><li>Handouts </li></ul></ul><ul><ul><li>Book Displays </li></ul></ul><ul><li>Day of </li></ul><ul><ul><li>Greet patrons </li></ul></ul><ul><ul><li>Future suggestions/Distribute evaluations </li></ul></ul>

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