Get email notifications with the form data when someone submits your Google Forms.
Your can email a copy of the form to th...
Step 1: Initialize the Google Form
Google Forms stores all the form responses inside a Google Spreadsheet. We will install...
Open the Script Editor
Inside the responses spreadsheet, click on Tools -> Script editor as shown in the screenshot
here.
...
Install the Google Script
Delete everything that you see inside the Google Script editor
Email Notifications for Google Fo...
Paste the Google Form Script
Copy-paste the entire Google Forms script in text area. You can find the script in the email
...
Save the Google Script
Press the Save button (or choose Save from the File menu) and give your project a name.
Let's call ...
Step 3: Authorize Google Forms
Switch to the Google Spreadsheet and RELOAD (or refresh) the page. You'll see a new
Google ...
Grant Access
The first time you run the Google Forms script, you'll need to authorize it to send email
notifications. Clic...
Accept
Authorize the program to access your Google account. It needs these permissions to read
the form responses from the...
Step 4: Configure Google Form Notifications
Once the Google script is authorized, it will open the form configuration wind...
Form Field Configuration
1. Email Address - Select the email address that the script will use to send notifications.
This ...
Email Notifications for Google Forms
Page 12Digital Inspiration www.ctrlq.org
Save Form Configuration
Click the Save Configuration button to save your changes and then close the configuration
window. ...
Test Google Forms
To test your Google Forms notifications, choose the "Form" menu in the Google Sheet and
select Go to Liv...
Limitations
Google Forms allows unlimited number of submissions but Google has set a limit on the
number of recipients tha...
Get Going
You can get the Google Forms Notifications script (premium) from Digital Inspiration. For
support, contact Amit ...
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Send Google Forms by Email

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The Google Form by Email is a Google script that sends the form data in an email when a user submits the Google form. The data can be sent as HTML, plain Text or as PDF attachments.

Available at http://labnol.org/?p=20884

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Send Google Forms by Email

  1. 1. Get email notifications with the form data when someone submits your Google Forms. Your can email a copy of the form to the submitter as well. Introduction With the Google Forms email notifications script installed, you can send instant email notifications to one or more email address from your Gmail account. The email notication can also include all the form data as a PDF attachment and you can format the emails with your logo and other elements using HTML tags. For support, send an email to Amit Agarwal at amit@labnol.org or tweet @labnol. Email Notifications for Google Forms Page 1Digital Inspiration www.ctrlq.org
  2. 2. Step 1: Initialize the Google Form Google Forms stores all the form responses inside a Google Spreadsheet. We will install the Google Script for sending form notifications inside this sheet. To get started, open your Google Form and click on "View Responses" to open the associated Google Spreadsheet. Email Notifications for Google Forms Page 2Digital Inspiration www.ctrlq.org
  3. 3. Open the Script Editor Inside the responses spreadsheet, click on Tools -> Script editor as shown in the screenshot here. Email Notifications for Google Forms Page 3Digital Inspiration www.ctrlq.org
  4. 4. Install the Google Script Delete everything that you see inside the Google Script editor Email Notifications for Google Forms Page 4Digital Inspiration www.ctrlq.org
  5. 5. Paste the Google Form Script Copy-paste the entire Google Forms script in text area. You can find the script in the email that you received after your purchase of the Google Forms premium edition. Email Notifications for Google Forms Page 5Digital Inspiration www.ctrlq.org
  6. 6. Save the Google Script Press the Save button (or choose Save from the File menu) and give your project a name. Let's call it Google Forms. Click OK to save the project name and close the Google Script Editor window. Email Notifications for Google Forms Page 6Digital Inspiration www.ctrlq.org
  7. 7. Step 3: Authorize Google Forms Switch to the Google Spreadsheet and RELOAD (or refresh) the page. You'll see a new Google Forms menu appear in the menu bar. Click Configure Notifications to get started. Email Notifications for Google Forms Page 7Digital Inspiration www.ctrlq.org
  8. 8. Grant Access The first time you run the Google Forms script, you'll need to authorize it to send email notifications. Click on Continue to open the authorization wizard. Email Notifications for Google Forms Page 8Digital Inspiration www.ctrlq.org
  9. 9. Accept Authorize the program to access your Google account. It needs these permissions to read the form responses from the spreadsheet and also send emails on your behalf using your Gmail account. The script runs in your own Google Account and not a single byte of your data is shared or uploaded anywhere. You can also view the entire source code inside the Script editor of the spreadsheet. Click the Accept button to continue. Email Notifications for Google Forms Page 9Digital Inspiration www.ctrlq.org
  10. 10. Step 4: Configure Google Form Notifications Once the Google script is authorized, it will open the form configuration window where you can specify how the email notifications should be sent and what should be included in the notifications. The various fields are explained in detail on the next page. Email Notifications for Google Forms Page 10Digital Inspiration www.ctrlq.org
  11. 11. Form Field Configuration 1. Email Address - Select the email address that the script will use to send notifications. This is useful if you have a personal and work email address and the work address is set as an alias in the personal address. 2. Sender's Name - This name will appear as the sender's name in the outgoing email notifications. 3. Users to notify - Specify a list of email addresses who will receive the email notifications. You can add multiple email addresses separated by commas. 4. ReplyTo Address - If someone replies to the email notification, their replies will be sent to this address (optional). 5. Email Submitter - Select YES if you want to send a copy of the submitted form data to the form submitter's email address. 6. Recipient's Email Column - Specify the column in the spreadsheet that is storing the email address of the form submitter. If you selected "YES" for option E, the emails will be sent to this address. 7. Email Format - The script will send email notifications as HTML but you can also choose to include the form data attached as a PDF file. 8. Include Form Data - By default, all the entered form data is appended to the outgoing email notification in a tabular format. Say NO if you would like to include only selected form fields. 9. Subject Line - Enter the subject line of the email notifications. You can even include form fields in the subject line using the {{form field name}} notation. 10. Email Body - This is the body of email notifications and, like the subject line, you can add form fields too. The text may be formatted using standard HTML tags. Let me show you a quick example on how to use the {{name}} notation to insert form fields inside the email message body and subject line. These are replaced with the actual value entered by the form submitter. In our Google Form, we have fields like Name, City and Color Choice. Now if we are to insert these fields in the email subject or body, we will add them as {{Name}}, {{City}} and {{Color Choice}}. When a user submits a form, the {{Name}} variable will be replaced by the value they have entered in the Name field. We can also use HTML tags to format email notifications. For instance, use the <img src> tag to insert your company's logo or use <b> to bold any text in the email. Email Notifications for Google Forms Page 11Digital Inspiration www.ctrlq.org
  12. 12. Email Notifications for Google Forms Page 12Digital Inspiration www.ctrlq.org
  13. 13. Save Form Configuration Click the Save Configuration button to save your changes and then close the configuration window. Your Google Forms trigger is now set and whenever someone submits a form, an email notification will go out. Email Notifications for Google Forms Page 13Digital Inspiration www.ctrlq.org
  14. 14. Test Google Forms To test your Google Forms notifications, choose the "Form" menu in the Google Sheet and select Go to Live form. Submit a test entry in your form and go to your Gmail account. Look into the Sent Items folder and if you see a form email there, you are all set to go live. Email Notifications for Google Forms Page 14Digital Inspiration www.ctrlq.org
  15. 15. Limitations Google Forms allows unlimited number of submissions but Google has set a limit on the number of recipients that you send emails to in the 24 hour period. For free Gmail accounts, Google allows to send emails to a total of 100 recipients in a single day. In the case of Google Apps for business accounts, the email quota is 1500 email recipients per day. If you are not getting email notifications, chances are that you have exhaused your daily limit. Email Notifications for Google Forms Page 15Digital Inspiration www.ctrlq.org
  16. 16. Get Going You can get the Google Forms Notifications script (premium) from Digital Inspiration. For support, contact Amit Agarwal at amit@labnol.org or tweet @labnol. Email Notifications for Google Forms Page 16Digital Inspiration www.ctrlq.org

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