CHO From Project to Program


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Building and Sustaining the Connecticut History Online webiste

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  • 05/28/09 Move to demo—refer to handout as summary of resources & functions
  • CHO From Project to Program

    1. 1. From Project to Program: Connecticut History Online
    2. 2. The Case Study <ul><li>Little background on CHO </li></ul><ul><li>Our sustainability efforts </li></ul><ul><li>Lessons learned </li></ul>
    3. 3. Initial goal of CHO <ul><li>Digitize and catalog items from collections </li></ul>
    4. 4. Museum-Historical Society-Library Collaboration– Initially Three Partner Institutions <ul><li>The Connecticut Historical Society </li></ul><ul><li>The University of Connecticut </li></ul><ul><li>Thomas J. Dodd Research Center </li></ul><ul><li>Mystic Seaport </li></ul>
    5. 5. CHO II <ul><li>Expand ed on a cooperative model of shared responsibility and equal project ownership </li></ul><ul><li>Added partners: </li></ul><ul><li>Connecticut State Library </li></ul><ul><li>New Haven Colony Historical Society </li></ul>
    6. 6. Evolving goals of CHO <ul><li>Expand the scope and variety of materials represented in the digital collection: </li></ul><ul><li>manuscript collections, maps, drawings, broadsides, oral histories, sound recordings, costumes, art and artifacts, and more... </li></ul>
    7. 7. Evolving Goals of CHO <ul><li>Enhance site usefulness and usability for our target audience </li></ul><ul><li>Add more partners </li></ul>
    8. 8. Funding <ul><li>IMLS Leadership Grants </li></ul><ul><ul><li>2000-2001 </li></ul></ul><ul><ul><li>[note gap] </li></ul></ul><ul><ul><li>2003-2005 </li></ul></ul><ul><li>Some additional grants </li></ul><ul><li>Some costs covered by institutions </li></ul>
    9. 9. Original Staffing <ul><li>CHO I & II dedicated staff: </li></ul><ul><ul><li>Project Coordinator hired by project Management Committee – works with Management Committee and directly oversees all aspects of project, including training </li></ul></ul><ul><ul><li>Three catalogers (hired by partner institutions) </li></ul></ul><ul><li>Outside vendors do some tasks </li></ul>
    10. 10. Building a Collaborative Framework: <ul><li>Strong Committee structure </li></ul><ul><li>Listservs </li></ul><ul><li>Documentation on Web site </li></ul>
    11. 11. Team approach: CHO Committees <ul><li>Management </li></ul><ul><li>Selection </li></ul><ul><li>Cataloging </li></ul><ul><li>Education </li></ul><ul><li>Technical/Web Design </li></ul>
    12. 12. Team approach: Management Committee <ul><li>Budgets </li></ul><ul><li>Task timelines </li></ul><ul><li>Overall decision-making </li></ul><ul><li>Coordination of staff </li></ul>
    13. 13. Challenges: <ul><li>Structural/cultural issues </li></ul><ul><ul><li>Diverse institutional cultures </li></ul></ul><ul><ul><li>Implementing decisions </li></ul></ul><ul><ul><li>Staff support of grant-funded work </li></ul></ul><ul><li>Sustaining the site </li></ul>
    14. 14. Opportunities/Benefits of Multiple Partners <ul><li>Complementary strengths in developing a digital collection of use to audiences </li></ul><ul><ul><li>Museums : expertise in interpretation, educational outreach </li></ul></ul><ul><ul><li>Libraries : organization of/access to collections, technical expertise, familiarity with standards </li></ul></ul>
    15. 15. Opportunities/Benefits <ul><li>Improved access to institutional holdings </li></ul><ul><ul><li>Digitization of materials </li></ul></ul><ul><ul><li>Cataloging of materials </li></ul></ul><ul><ul><li>Web access to materials (alternative for some, sole venue for others) </li></ul></ul><ul><li>Acquisition of high-resolution surrogates </li></ul><ul><ul><li>Reduces or eliminates need to retrieve originals </li></ul></ul>
    16. 16. Opportunities/Benefits <ul><li>Greater public awareness of partner institutions </li></ul><ul><ul><li>Research inquiries </li></ul></ul><ul><ul><li>Reproduction requests (new income) </li></ul></ul><ul><li>Resource for public outreach (educational programming) </li></ul>
    17. 17. Opportunities/Benefits <ul><li>Sharing knowledge and expertise— partner institutions gain understanding of/facility with </li></ul><ul><ul><li>Technical infrastructure involved in digital collections – hardware & software </li></ul></ul><ul><ul><li>Best practices </li></ul></ul><ul><ul><ul><li>Digitization standards and options </li></ul></ul></ul><ul><ul><ul><li>Metadata standards and options </li></ul></ul></ul><ul><li>… That inform local planning, decision-making and practice </li></ul>
    18. 18. Challenges to Date <ul><li>CHO project partners have been trying to: </li></ul><ul><ul><li>Find permanent funding </li></ul></ul><ul><ul><li>Stabilize the platform </li></ul></ul><ul><ul><li>Add new partners </li></ul></ul><ul><ul><li>Move from contributed staff to “permanent” staff </li></ul></ul>
    19. 19. Challenge of Sustainability Words from WebWise* <ul><li>Users expect it </li></ul><ul><li>Integrate--Digital resources as part of core mission </li></ul><ul><li>Collaborate </li></ul><ul><li>Project program </li></ul><ul><li>Identify audiences and their needs (ongoing) </li></ul> *IMLS WebWise 2005 Conference Business Planning Workshop
    20. 20. Planning for Sustaining CHO <ul><li>Business plan </li></ul><ul><li>Non-profit corporation </li></ul><ul><li>New partners/members </li></ul><ul><li>Member services </li></ul><ul><li>Continue to develop content, functionality </li></ul>
    21. 21. Sustaining the Project <ul><li>Partners continuing to make individual contributions: </li></ul><ul><ul><li>Uconn – ContentDM and technical support </li></ul></ul><ul><ul><li>Mystic Seaport – administrative </li></ul></ul><ul><ul><li>State Library </li></ul></ul><ul><ul><ul><li>Grants </li></ul></ul></ul><ul><ul><ul><li>ContentDM </li></ul></ul></ul>
    22. 22. Late 2005: CHO II Web site launch <ul><li>Collaborators in this project include: </li></ul><ul><ul><li>Connecticut Humanities Council </li></ul></ul><ul><ul><li>Connecticut State Library and, and </li></ul></ul><ul><ul><li>Connecticut History Online, </li></ul></ul>Encyclopedia of Connecticut History Online (ECHO)
    23. 23. Late 2005: CHO II Web site launch <ul><li>Project of the Connecticut Humanities Council </li></ul><ul><ul><li>Funding both ECHO and CHO </li></ul></ul><ul><ul><li>Working together on Fundraising </li></ul></ul><ul><ul><li>Both are hiring staff </li></ul></ul><ul><ul><ul><li>CHO has hired a Coordinator </li></ul></ul></ul>ECHO/CHO Partnership
    24. 24. Lessons Learned <ul><li>Can’t count on grants </li></ul><ul><li>Adding new partners takes time and staff </li></ul><ul><li>One or more institutions have to take some ownership for the “greater good” </li></ul><ul><li>Collaborations are not easy </li></ul><ul><li>Some partners will be more equal than others </li></ul>
    25. 25. Questions?
    26. 26. Thank You <ul><li>Kendall Wiggin </li></ul><ul><li>[email_address] </li></ul><ul><li>860.757.6510 </li></ul><ul><li> </li></ul><ul><li> </li></ul>