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Using the Campus CMS for Blink - BASIC<br />UCSD Portal Services<br />
Introductions<br /><ul><li>Instructors
Allisa Becker: Operations Manager
Kelly Cowan: Sr. Editor
Liz Morrison: Sr. Writer
Participants
Name and department
Why you’re here
What you expect to learn</li></li></ul><li>CMS: Content Management System<br /><ul><li>Simpler, but fewer features
No WYSIWYG (must know some HTML)
No taxonomy
Unfriendly URLs
No longer available
Personalized dashboard
Messages
Automatic versions
WYSIWYG editing:</li></ul>What You See Is What You Get<br /><ul><li>Built-in taxonomy
Friendly URLs
Accessibility compliant</li></ul>V6 (Vignette)<br />Hannon Hill Cascade Server<br />
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Using the Campus CMS for Blink

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I'm not just an editor. I'm a trainer with technical skills. This is a PowerPoint presentation I created to teach people how to use our content management system, Hannon Hill Cascade Server, so that they could start creating their own content for the campus intranet.

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Using the Campus CMS for Blink

  1. 1. Using the Campus CMS for Blink - BASIC<br />UCSD Portal Services<br />
  2. 2. Introductions<br /><ul><li>Instructors
  3. 3. Allisa Becker: Operations Manager
  4. 4. Kelly Cowan: Sr. Editor
  5. 5. Liz Morrison: Sr. Writer
  6. 6. Participants
  7. 7. Name and department
  8. 8. Why you’re here
  9. 9. What you expect to learn</li></li></ul><li>CMS: Content Management System<br /><ul><li>Simpler, but fewer features
  10. 10. No WYSIWYG (must know some HTML)
  11. 11. No taxonomy
  12. 12. Unfriendly URLs
  13. 13. No longer available
  14. 14. Personalized dashboard
  15. 15. Messages
  16. 16. Automatic versions
  17. 17. WYSIWYG editing:</li></ul>What You See Is What You Get<br /><ul><li>Built-in taxonomy
  18. 18. Friendly URLs
  19. 19. Accessibility compliant</li></ul>V6 (Vignette)<br />Hannon Hill Cascade Server<br />
  20. 20. Learning Outcomes:<br />Article Page<br />Drawer Page<br />
  21. 21. Roles <br /><ul><li>Subject matter experts (Psst! That’s you!)
  22. 22. Organize, write, revise content
  23. 23. Enter content in CMS
  24. 24. Get content approved within department
  25. 25. Portal Services team
  26. 26. Consults with units and plans content
  27. 27. Works with SMEs to identify, organize, and create content
  28. 28. Edits and launches all Blink and TritonLink pages
  29. 29. Responds to update requests
  30. 30. Makes sure pages are reviewed and updated
  31. 31. Questions?
  32. 32. portalhelp@ucsd.edu</li></li></ul><li>Anatomy of a Blink Page<br />Parts of the whole:<br />The CMS is broken down into parts called “assets.” <br />These assets help you create a whole Blink page<br />
  33. 33.
  34. 34.
  35. 35.
  36. 36. Tips for Getting Started<br />Use Firefox or IE version 7 or 8 (Firefox/Safari for Mac) <br />Have two tabs/windows open (Ctrl + t) (Ctrl + n)<br />Name folders and pages in all lowercase and use dashes instead of spaces (keep names as short as possible)<br />
  37. 37. Creating an Article Page<br />Most informational pages in Blink use the article template<br />Log in<br />Create folder<br />Exercise–Create a new article page<br />
  38. 38. Creating a Drawer Page<br />How-to pages, checklists, FAQs, and menu pages use the drawer template<br />Exercise–Create a new drawer page<br />
  39. 39. Publishing<br /><ul><li>http://stage-blink.ucsd.edu
  40. 40. YOU, the SME, can publish to stage.
  41. 41. This lets you share the page with others (your supervisor, co-worker, anyone who needs to approve)
  42. 42. THE PUBLIC CAN’T SEE THIS!
  43. 43. http://blink.ucsd.edu
  44. 44. Portal Services “launches” the page to the public site: Blink
  45. 45. This is the “official” publishing
  46. 46. THE PUBLIC CAN SEE THIS</li></ul>Stage (Dress Rehearsal)<br />Live (Showtime!)<br />
  47. 47. Publishing Process<br />1st Phase<br />3rd Phase<br />2nd Phase<br /><ul><li>CMS Stage Live
  48. 48. Writing Review Launch
  49. 49. Lines Dress Rehearsal Showtime!</li></ul>Contact portalhelp@ucsd.edu first to plan new pages and get feedback <br />After working with the writer, submit the new page(s) to workflow via portalhelp@ucsd.edu<br />Editor will review the page and either contact you with questions or launch <br />
  50. 50. Viewing/Sharing the Stage Site<br />Follow this formula:<br />http://stage-blink.ucsd.edu<br />+<br />/draft/your-folder/system-name<br />+<br />.html<br />=<br />http://stage-blink.ucsd.edu/draft/allisa-becker/article.html<br />
  51. 51. Images<br />We will host images<br />We don’t host files (.doc, .pdf)<br />Use .gif or .jpg<br />Upload an image<br />Use an existing image from:<br />/Blink/_images<br />General Guidelines<br />2 Ways to Add Images<br />
  52. 52. Understanding the Site Structure<br />1.<br />The URL is your “map” to finding a page in the CMS:<br />http://blink.ucsd.edu/HR/supervising/index.html<br />1.<br />2.<br />3.<br />4.<br />2.<br />3.<br />4.<br />
  53. 53. Editing an Existing Page<br />Minor changes (e.g., typos, date changes) just e-mail portalhelp@ucsd.edu with the requested change for faster service<br />Bigger changes (e.g., a paragraph, an entire table, content overhaul) copy the page into your draft folder and make the necessary changes<br />Exercise–Copy live page into draft folder<br />
  54. 54. Useful Links<br /><ul><li>Guide to working with Portal Services: http://blink.ucsd.edu/go/SME
  55. 55. UCSD editorial style guide
  56. 56. Hannon Hill Glossary: http://hannonhill.com/kb/glossary.html
  57. 57. Portal Services contacts:
  58. 58. portalhelp@ucsd.edu
  59. 59. smemail-l mailing list
  60. 60. Allisa Becker: abecker@ucsd.edu, x41013
  61. 61. Kelly Cowan: kwcowan@ucsd.edu, x21095
  62. 62. Liz Morrison: lmorrison@ucsd.edu, x41916</li>

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