Seeing the Forest for the Trees: A look outside the OAIS Reference Model

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Opening keynote presentation for the Pericles 2016 conference (http://pericles-project.eu/page/PERICLESconference2016). This presentation looks at the need for operationalizing digital preservation, and the cultural norms that challenges implementation.

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Seeing the Forest for the Trees: A look outside the OAIS Reference Model

  1. 1. SEEING THE FOREST FOR THE TREES Kara Van Malssen | AVPreserve PERICLES Conference November 30, 2016 kara@avpreserve.com @kvanmalssen a look outside the OAIS reference model
  2. 2. 1996 2016 OAIS has been widely adopted We have good maturity models (NDSA LoDP, ISO 16363, etc.) Technology has matured We have professional communities of practice Training is widely available Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
  3. 3. ?
  4. 4. AVPRESERVEwe are an information management consulting and software development firm, serving media & entertainment corporategovernment cultural heritage higher education
  5. 5. areas of expertise digital / media asset management metadata management & governance digital preservation services requirements defintion technology selection tool development (Fixity, Exactly) ISO 16363 assessments organizational alignment
  6. 6. OAISISO 16363 ASSESSMENTS ORGANIZATIONAL ALIGNMENT
  7. 7. OAIS ISO 16363 ASSESSMENTS inside the box Category-level evaluation Top 3 strenths/gaps Recommendations Roadmap LITE ASSESSMENT All criteria evaluated Scoring Priortization Categorization Timeline Recommendations Roadmap FULL ASSESSMENT
  8. 8. OAIS OAIS ORGANIZATIONAL ALIGNMENT outside the box
  9. 9. ORGANIZATIONAL ALIGNMENT outside the box OAIS
  10. 10. ISO assessments (inside the box) Documentation Policy Procedure Functionality Infrastructure Operations Organizational Alignment (outside the box) COMMON GAP AREAS
  11. 11. Content creators unreasonably burdened No digital preservation mandate No central oversight No / lacking policy Exemplary siloed preservation efforts 2.50 Insuffcient infrastructure COMMON GAP AREAS
  12. 12. Why?
  13. 13. 1 we have a cultural obsession with innovation 2 we don’t have patience for the slow pace of change
  14. 14. “In Praise of Maintenance” Freakonomics Radio, 19 October 2016 Has our culture’s obsession with innovation led us to neglect the fact that things also need to be taken care of? The work of the maintainers, those individuals whose work keeps ordinary existence going rather than introducing novel things. Brief reflection demonstrates that the vast majority of human labour… is of this type: upkeep. Andrew Russel and Lee Vinsel “Hail the Maintainers” Aeon, 7 April 2016
  15. 15. 0 20 40 60 80 INNOVATION MAINTENANCE Google Search Trends 2004 - present > 23 x
  16. 16. the next shiny thing!
  17. 17. CREATORS, CREATE MAINTAINERS, MAINTAIN INCENTIVES?
  18. 18. The most general lesson to be learned…is that the change process goes through a series of phases that, in total, usually require a considerable length of time. The central issue is never strategy, structure, culture, or systems…But the core of the matter is always about changing the behavior of people. John P. Kotter “Leading Change: Why Transformation Efforts Fail” Harvard Business Review, January 2007 John P. Kotter The Heart of Change, 2002
  19. 19. “Coming up with a plan, sticking with it, and getting buy in.” “What is your greatest digital preservation challege today?”
  20. 20. Achieving systematic digital preservation requires large- scale organization change Lasting organizational change takes concerted effort over many years
  21. 21. http://www.nytimes.com/elections/results/president
  22. 22. 1996 2016 OAIS has been widely adopted We have good maturity models (NDSA LoDP, ISO 16363, etc.) Technology has matured We have professional communities of practice Training is widely available Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
  23. 23. We have largely focused on the area inside the OAIS box 1996 2016 Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
  24. 24. Where do we go from here?
  25. 25. Reassess resource allocation as a profession Resist the urge to become distracted by the next shiny thing Recognize that our work, maintenance, is not always highly valued, even by ourselves Remember that lasting change takes time Seek help from other communities Find ways to close the incentive gap A FEW SUGGESTIONS
  26. 26. 2Establish organization-wide governance & oversight Bring together existing silos and identify stewardship gaps Create a vision for digital preservation 3 Demonstrate the value and impact of long-term accessibility 4Create and/or update policies 5Ensure alignment & accountability 6Focus on small wins, but don’t let them become a distraction 7 8Maintain… Quantify the need and communicate it broadly Team up with marketing 1Instill a sense of urgency amongst all stakeholders Ensure roles & responsibiities are clear, and all content is accounted for Create feedback loops to help cement practices Team up with behavioral scientists Incremental victories are necessary, but not the end goal Remove technological barriers Keep core infrastructure simple, and integrate specialized applications Demonstrate connection between new behaviors and success. Ensure continuity during change in tech and staff
  27. 27. Kara Van Malssen | AVPreserve www.avpreserve.com kara@avpreserve.com @kvanmalssen thank you Icons from The Noun Project: https://thenounproject.com/

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