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Written communication

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This is a Presentation to improve your Written Communication.

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Written communication

  1. 1. <ul><li>“ Proper words in proper places make the true definition of a style.” -Jonathan Swift </li></ul>
  2. 2. WRITTEN COMMUNICATION
  3. 3. Writing… <ul><li>Plan what you want to say in your letter or report. </li></ul><ul><li>Always start with a positive phrase. </li></ul><ul><li>Check spelling and punctuation, then send. </li></ul><ul><li>Use simple language- avoid ambiguous words. </li></ul>
  4. 4. Writing Contd…. <ul><li>Edit the letter by cutting ruthlessly. </li></ul><ul><li>Be kind to other’s eyes (font size, clarity). </li></ul><ul><li>Be creative (use tables, graphs). </li></ul><ul><li>Use the language you are better at. </li></ul>
  5. 5. Writing Contd.. <ul><li>Avoid using “you” while making any criticism. </li></ul><ul><li>Avoid using slang language. </li></ul><ul><li>Never express your anger and frustration. </li></ul><ul><li>Proof read. </li></ul>
  6. 6. Clarity in Writing… <ul><li>Rs. 1000000000 </li></ul><ul><li>Rs. 10,00,00,000 /- </li></ul><ul><li>Rs. 10 crore. </li></ul>
  7. 7. Trite/Cliche Expressions <ul><li>One that has been so overused that it has become stale and dull. </li></ul><ul><li>Ex: raining cats and dogs and bright as the sun. </li></ul><ul><li>Avoid such expressions, they only distract from the power of the written script. </li></ul>
  8. 8. Find the trite expression in each sentence . <ul><li>Sadder but wiser, Ellen repaid the borrowed money. </li></ul><ul><li>The whole situation was rotten to the core. </li></ul><ul><li>Roger spotted the mistake as quick as a wink. </li></ul><ul><li>Her little brother was as destructive as a bull in a china shop. </li></ul>
  9. 9. ERROR-FREE LANGUAGE <ul><li>To write an error-free language, learners should be strongly founded in Tenses, Articles, Active/Passive voice, etc. </li></ul>
  10. 10. Examples <ul><li>1. While I was on holiday my camera was disappeared (disappeared) from my hotel. </li></ul><ul><li>2. A. How did you fall? </li></ul><ul><li>B. I pushed. (was pushed) </li></ul><ul><li>3. A woman taken (was taken) to hospital after her car had collided with a lorry near Mysore yesterday. She went home after the treatment. A police inspector said afterwards:” The woman was lucky. She could be killed.”(She could have been killed). </li></ul>
  11. 11. CONVERSATIONAL ENGLISH <ul><li>Apologising : </li></ul><ul><li>I’m sorry. That was my fault. </li></ul><ul><li>I’m terribly sorry for the delay. </li></ul><ul><li>Please pardon me for my mistake </li></ul><ul><li>I really feel bad about what I have done/spoken. </li></ul><ul><li>Please forgive me ….I won't speak like that hereafter. </li></ul>
  12. 12. Response To Apology: <ul><li>Don't worry, John.I didn’t take it seriously. </li></ul><ul><li>That’s all right. Don't do it again. </li></ul><ul><li>Forget it, Raja. </li></ul>
  13. 13. Expressing a warning: <ul><li>Watch out </li></ul><ul><li>Be careful </li></ul><ul><li>Beware </li></ul><ul><li>I warn you </li></ul>
  14. 14. ERROR IDENTIFICATION <ul><li>We are discussing about the movie we watched yesterday. </li></ul><ul><li>Your’s sincerly. </li></ul><ul><li>Yesterday we were watching the telivision for sometime. </li></ul><ul><li>He explained me the problem. </li></ul><ul><li>A: Where is your father? </li></ul><ul><li>B: He has gone for shopping. </li></ul>
  15. 15. <ul><li>My brother and myself went to Mysore yesterday. </li></ul><ul><li>Why don’t you refer the book I gave you yesterday? </li></ul><ul><li>The dog has lost it’s tail. </li></ul><ul><li>A: How often do you go to your native place? </li></ul><ul><li>B: I use to go twice a year. </li></ul>
  16. 16. Bloopers in Written Communication <ul><li>Spotted in a toilet of an office: TOILET OUT OF ORDER. PLEASE USE FLOOR BELOW </li></ul><ul><li>In an office: WOULD THE PERSON WHO TOOK THE STEP LADDER YESTERDAY PLEASE BRING IT BACK OR FURTHER STEPS WILL BE TAKEN </li></ul>
  17. 17. Bloopers Contd… <ul><li>Seen at a notice board: FOR ANYONE WHO HAS CHILDREN AND DOESN'T KNOW IT, THERE IS A DAY CARE CENTRE ON THE FIRST FLOOR On a repair shop door: WE CAN REPAIR ANYTHING. (PLEASE KNOCK HARD ON THE DOOR - THE BELL DOESN'T WORK) . </li></ul><ul><li>THE POLICE WERE ATTACKED BY A LARGE GROUP OF ANGRY MOPS. </li></ul><ul><li>I PROBABLY SHOULD HAVE GONE TO THE DOCTOR ONE EAR AGO. </li></ul><ul><li>IF I STUDY HARD, I WILL GRADUATE IN 2004 YEARS </li></ul>

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