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20170222 ku-librarians勉強会 #211 :海外研修報告:英国大学図書館を北から南へ巡る旅


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Presentation by Marta Teperek (University of Cambridge)
- Introduction to research data management (2016)
CC BY 4.0

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20170222 ku-librarians勉強会 #211 :海外研修報告:英国大学図書館を北から南へ巡る旅

  1. 1. OSC Office of Scholarly Communication Introduction to research data management Rosie Higman and Marta Teperek Office of Scholarly Communication Cambridge University Library 28th October 2016
  2. 2. OSC Aims of today’s workshop: 1. Provide you with more confidence in data and information management 2. Provide you with information about existing resources 3. Provide you with contact details which you can use whenever you need advice 4. You can make it as interactive as you want – please use your electronic devices
  3. 3. OSC Some housekeeping information: 1. Today: mixture of activities and us talking 2. You can ask questions any time you want 3. There is no fire alarm testing 4. Slides are available at:
  4. 4. OSC Plan for today: We will cover: 1. Introduction 2. Backup and file sharing 3. How to organise your data well 4. Data sharing 5. …how to avoid problems => data management plans Ask questions at any time
  5. 5. OSC To start with… • Do you have any questions about data or information management that you hope will be addressed during this workshop?
  6. 6. OSC To start with… …who has already started experimenting?
  7. 7. OSC ‘Data’ can mean a lot… And many, many others: - Raw instrument readings - Processed data - Analysed data - Genomic data - Microscopic photos, western blot images and measurement - Spreadsheets - Videos - Surveys and interviews - Field notes - Lab books - Physical samples - Protocols
  8. 8. OSC Part 1: Data backup and file sharing strategies
  9. 9. OSC Disastrous data loss… Credit: Peter Murray-Rust,, August 2011, CC-BY Department of Chemistry, University of Cambridge
  10. 10. OSC How much of your data would you lose if…?
  11. 11. OSC • your laptop got stolen • your lab burnt • you lost your USB stick • your portable hard drive got damaged • data from your Dropbox/Googledrive account disappeared How much of your data would you lose if…?
  12. 12. OSC Backup strategies: • Departmental backup system • External drives • Online backups • At least two backups, at two different locations
  13. 13. OSC Store at home! Your departmental server At least 2 backups at 2 locations: Free software to manage backups (there is plenty of free software): Copy ASAP!
  14. 14. OSC File sharing
  15. 15. OSC File sharing • Google Drive… - caution! – Do not use cloud storage to store restricted data • E-mail • Website (Moodle, Confluence, Basecamp etc.) • FTP/SFTP • University of Cambridge solutions – OneDrive – Dropbox
  16. 16. OSC Questions:
  17. 17. OSC Cloud services comparison Space included 1 TB Unlimited 15GB Price (per annum) Free £55-66 Free (1 TB is £95.88) File history Yes 30 days Yes Support available Webpages from UIS Webpages from UIS Unsupported Where are files stored? Within EU Within EU Anywhere Live editing Yes – dependent on browser Only with an Office 365 licence Yes What types of data can be shared? Unclassified, Cambridge only, or confidential data Unclassified, Cambridge only, or confidential data Unclassified or public data
  18. 18. OSC Part 2: Data organisation
  19. 19. OSC How do you organise your data? Vincent Gaggioli
  20. 20. OSC How do you organise your data? Vincent Gaggioli
  21. 21. OSC How do you organise your data? Vincent Gaggioli
  22. 22. OSC Data organisation Which example is better, and why? #5337
  23. 23. OSC Data organisation: • Consistent • Meaningful to you and your colleagues • Allow you to find files easily • Would you be able to easily find your data?
  24. 24. OSC Copyright:
  25. 25. OSC Rinocloud From:
  26. 26. OSC Physical samples
  27. 27. OSC How do you organise your physical samples? Vincent Gaggioli
  28. 28. OSC Physical samples need to be managed as well Marta Teperek, PhD physical sample organisation
  29. 29. OSC Physical samples need to be managed as well • Create maps of your samples – can be simple Excel spreadsheets – and keep them up to date! • Reference your samples: – dates in notebooks – supplier’s name/code • Add any relevant notes
  30. 30. OSC File naming conventions – do they matter? Copyright: *** ***
  31. 31. OSC File naming conventions – do they matter? In 3 years time would you know what these are?
  32. 32. OSC File naming conventions
  33. 33. OSC File naming conventions
  34. 34. OSC Part 3: Data sharing
  35. 35. OSC It would be useful if research data underpinning publications was available
  36. 36. OSC I (/my group) regularly share research data underpinning publications
  37. 37. OSC But why is it important to share research?
  38. 38. OSC Sharing your research is A Good Thing
  39. 39. OSC Some other very important reasons to share
  40. 40. OSC Research relies on the principle that we share our findings Ideas and results need to be shared to move human knowledge forward Open Research is fundamental to being an academic
  41. 41. OSC Science relies on the principle that we share our findings From Dr Eric Turner: RKing_the_Cart_Before_the_Horse_/3381379 FDA record of clinical trials with 12 antidepressants: Only positive results published
  42. 42. OSC p-value 0.05: who is going to publish their results? Non-positive results need to be shared not to waste time and resources
  43. 43. OSC Selfish reason: share once and don’t be bothered or
  44. 44. OSC Selfish reason: share once and don’t be bothered
  45. 45. OSC Get access to shared data
  46. 46. OSC Protection against misconduct
  47. 47. OSC Protection against misconduct
  48. 48. OSC Protection against misconduct
  49. 49. OSC Less time wasted Less time wasted
  50. 50. OSC 2010 Start of the PhD 2011 1 year of PhD gone results not reproduced 2012 2 years of PhD gone results not reproduced Looking for the original data… Less time wasted
  51. 51. OSC Less time wasted Less time wasted
  52. 52. OSC Less time wasted Less time wasted
  53. 53. OSC Less time wasted Less time wasted
  54. 54. OSC • It took 6 years from the time of the original publication (2007) to the final retraction (2013) • Time & resources wasted because data was not available (not to mention people’s careers!) Less time wasted
  55. 55. OSC Open Access to publications Open Access Policies
  56. 56. OSC Send us your paper within 3 months of acceptance, or before signing a copyright form or choosing an Open Access option – whichever comes first. Making your publication Open Access uk
  57. 57. OSC Open Access to research data “Publicly funded research data are a public good (…), which should be made openly available with as few restrictions as possible…”
  58. 58. OSC Data management plans: compulsory part of grant applications
  59. 59. OSC How to share data? • Store data for (at least) 10 years • Describe your data • Deposit your data in suitable data repositories and add a link to your data in your publication • NCBI/GEO: • For sensitive data: • UK Data Service: or EGA: • Or other repositories (including Cambridge repository):
  60. 60. OSC Resources for working with personal/sensitive data • University Ethics website • Our website (University resources) • MRC guidelines • ESRC guidelines
  61. 61. OSC Cambridge support for data management and sharing
  62. 62. OSC Which of these services does the University of Cambridge provide? #5337
  63. 63. OSC
  64. 64. OSC + guidance + example plans Data management plan support service
  65. 65. OSC Funder names arranged alphabetically. Click on the hyperlink to see the full-length policy. Key policy highlights Date the policy was last checked or updated.
  66. 66. OSC How to share research data?
  67. 67. OSC Repositories for datasets General purpose Discipline-specific
  68. 68. OSC Repositories for software
  69. 69. OSC Cambridge research repository
  70. 70. OSC Cambridge data repository We will check the data, upload it into the repository and send a link to it
  71. 71. OSC Submit
  72. 72. OSC Attribution Must acknowledge the author of the work Non- commercial Only the original author can make money No- derivatives Cannot change/remix the work ShareAlike New creations must be shared under the same rules Creative Commons Licenses
  73. 73. OSC Creative Commons Licenses CC BY-NC-ND CC BY-NC-SA Attribution-Non-Commercial- NoDerivatives Others can download and share the work as long as the author is credited, they are not changed in any way and are not used commercially Attribution-NonCommercial-ShareAlike Distribute, remix, tweak and build upon the work non-commercially as long as the author is credited for the original creation and the new work is licensed under identical terms Attribution NoDerivatives Redistribution, commercial and non-commercial, as long as the work is unchanged and the original author credited CC BY-ND
  74. 74. OSC Creative Commons Licenses Attribution-Non-Commercial Remix, tweak and build upon a work non-commercially. New works must acknowledge the original author CC BY-NC Attribution ShareAlike Remix, tweak and build upon the work, even commercially as long as the original author is credited and the new creation licensed under identical terms CC BY-SA Attribution Distribute, remix, tweak and build upon the work as long as the author is credited for the original creation CC-BY
  75. 75. OSC
  76. 76. OSC • What if your name is John Smith? • What if you change your name? • What if you move institutions? ORCiD: Open Researcher and Contributor ID
  77. 77. OSC
  78. 78. OSC 25,425 visits 26th September – 26th October
  79. 79. OSC Training and support
  80. 80. OSC These are actual questions taken from our discussions with over 1,800 researchers.
  81. 81. OSC Slide title here 81 Part 4: How to avoid problems with data management
  82. 82. OSC Data management plan: …roadmap to help you not to get lost with your data
  83. 83. OSC • You have 2 mins to write your own data plan • Fill in just the top section and leave the ‘Comments’ section blank Data management plan:
  84. 84. OSC • Work in pairs and exchange your plans • You have 2 mins to write down comments on each other’s plans Data management plan:
  85. 85. OSC • Now you have 2 minutes to exchange feedback Data management plan:
  86. 86. OSC • You have created your first data management plan with comments from a peer-reviewer • You can get a simple example of a data management plan at the end (examples of DMPs supporting grant applications are at Data management plan:
  87. 87. OSC Today’s summary: We have covered the following: 1. Backup and file sharing 2. How to organise your data well? 3. Data sharing 4. How to avoid problems: data management plans
  88. 88. OSC Take-home message:
  89. 89. OSC Enquiries about research data: @CamOpenData Thank you