CAPP and Curriculum Management at HCT


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  • CAPP and Curriculum Management at HCT

    1. 1. CAPP and Curriculum Management @ HCT Middle East Users Group 2006 SGHE 2006 Platinum Sponsors Khalid Muhammad Tariq Student Records Systems Supervisor Higher Colleges of Technology
    2. 2. Agenda <ul><li>Introduction </li></ul><ul><li>Structure of CAPP and CMS </li></ul><ul><li>The process of curriculum management using Banner CAPP and Curriculum Management System (CMS)  at HCT </li></ul><ul><li>Setting up a curriculum and performing degree audit using Banner CAPP </li></ul><ul><li>What is the difference between one-way equivalency, two-way equivalencies, and complex equivalencies? How Banner CAPP handles them </li></ul>
    3. 3. Introduction
    4. 4. Highlights of HCT <ul><li>First institution in entire Middle East to go live with Banner 7.x </li></ul><ul><li>Started in 1988 with 239 students and four colleges </li></ul><ul><li>Today: </li></ul><ul><ul><li>Enrollment: 16000+ </li></ul></ul><ul><ul><li>Colleges: 14 STVCAMP </li></ul></ul><ul><ul><li>Graduates: 22K+ </li></ul></ul><ul><ul><li>Credentials awarded: 32K+ </li></ul></ul><ul><ul><li>Programs offered in 2006: 80+ SMAPRLE </li></ul></ul><ul><ul><li>Academic Divisions: 6 STVCOLL </li></ul></ul><ul><ul><li>3-4K students graduate every year </li></ul></ul>
    5. 6. Students, Staff, Faculty, Alumni, Parents, Sponsors, Employers, Vendors, etc. People Technology Processes Admissions, Registration, Scheduling, Grades Entry, Advising, Graduation, Learning, Assessment etc. Student Info. System, Learning Mgt. System, Curr. Mgt. System, Library Mgt. System, HR Mgt. System, HCT Portal, etc. UNIFIED DIGITAL CAMPUS HCT CURRICULUM MANAGEMENT SYSTEM
    6. 7. HCT BANNER BACKBONE SYLLABUS PLUS CMS Textbook Ordering & Tracking System Quality Assurance System Attendance Management System Faculty Evaluation System HCT PORTAL NAPO
    7. 8. Structure of CAPP and CMS
    8. 9. What is CAPP? <ul><li>A module in Banner Student System </li></ul><ul><li>Curriculum, Advising and Program Planning </li></ul><ul><li>Helps you : </li></ul><ul><ul><li>define and build program structures </li></ul></ul><ul><ul><li>monitor student’s progress towards their academic goals (using degree audits) </li></ul></ul><ul><ul><li>advise students on making intelligent choices in terms to switching from one major to another </li></ul></ul><ul><ul><li>verify student has met all program requirements before graduating him. </li></ul></ul>
    9. 10. CAPP is made up of: <ul><li>Programs </li></ul><ul><li>Areas </li></ul><ul><li>Courses/Tests </li></ul>Prog 1 Area 1 Area 2 Area 3 Course 1 Course 2 Course 3 Course 1 Course 2 Course 3 Test 1 Test 2 Prog 2 Area 1 Area 2 Area 3 Course 1 Course 2 Course 3 Course 1 Course 2 Course 3 Test 1 Test 2
    10. 11. An Area can be Shared Prog 1 Area 1 Area 2 Area 3 Course 1 Course 2 Course 3 Course 1 Course 2 Course 3 Test 1 Test 2 Prog 2 Area 1 Area 2 Area 3 Course 1 Course 2 Course 3 Course 1 Course 2 Course 3 Test 1 Test 2
    11. 12. Dynamic vs. Non-Dynamic Areas <ul><li>Usually you define a program and then define an area and then attach the area to the program. Such areas are called Non-Dynamic Areas. </li></ul>
    12. 13. Dynamic vs. Non-Dynamic Areas <ul><li>Alternatively, you can define one area and define some qualifiers so that all programs matching that qualifiers will be attached to this area dynamically. These areas are called Dynamic Areas . </li></ul><ul><li>You can find out whether an area is dynamic or not by looking at SMAALIB: </li></ul>
    13. 14. Captive vs. Non-Captive Programs <ul><li>Any Program which does not have any dynamic areas attached is called a Captive Program </li></ul><ul><li>Any Program which has dynamic areas attached is called Non-Captive Program </li></ul>
    14. 15. Curriculum Management System <ul><li>is an online application that provides system wide access to all HCT programs, course outlines, key contacts and a variety of program & course related information.  </li></ul><ul><ul><li>In-house built application (2000) </li></ul></ul><ul><ul><li>Works in close conjunction with Banner Student System </li></ul></ul><ul><ul><li>Originally developed on MS Access and currently (v3.1) on Oracle </li></ul></ul><ul><ul><li>Accessible via </li></ul></ul><ul><li>CMS starts where Banner Catalog and CAPP stop </li></ul>
    15. 16. CMS Features <ul><li>Integration with LDAP databases such as Novell or Windows Active Directory </li></ul><ul><li>Long Program and Course Titles </li></ul><ul><li>Course Outlines: </li></ul><ul><ul><li>Course Notes </li></ul></ul><ul><ul><li>Learning Outcomes </li></ul></ul><ul><ul><li>Graduate Outcomes </li></ul></ul><ul><ul><li>Required Text Books </li></ul></ul><ul><ul><li>Library Resources </li></ul></ul><ul><ul><li>Computer Software </li></ul></ul>
    16. 17. CMS Features (contd.) <ul><li>Approval workflow for each course outline: </li></ul><ul><ul><li>Not Started </li></ul></ul><ul><ul><li>In Progress </li></ul></ul><ul><ul><li>Approved </li></ul></ul><ul><li>Archive of all course outlines for the past catalog terms </li></ul><ul><li>Scripts to extract and generate our annual catalog from Banner in Microsoft Word or HTML format. This is how we send our catalogs to be printed. </li></ul>
    17. 18. CMS Users Delegates HCT Users & Students Public Users CMS Staff Course Outlines Editors DAT Chairs
    18. 19. CMS Navigation Global Navigation Bar HCT Branding Header Primary Navigation Bar Primary Navigation Header Secondary Navigation Bar http://
    19. 20. Curriculum Development and Management @ HCT
    20. 21. Curriculum Management Process
    21. 22. How a New Program is added to HCT? New/Change Program Proposal Banner CAPP & Catalogue Updates CMS Program Structures Banner Scheduling / Registration
    22. 23. Setting-up a Curriculum and Performing Degree Audit
    23. 24. What is a PROGRAM in Banner? <ul><li>Program = </li></ul><ul><ul><li>Student Level (Required) Diploma </li></ul></ul><ul><ul><li>Course Level (Required) Diploma </li></ul></ul><ul><ul><li>Campus (Optional) Dubai Mens College </li></ul></ul><ul><ul><li>College (Optional) Information Technology </li></ul></ul><ul><ul><li>Degree (Optional) Diploma </li></ul></ul>
    24. 25. Step 1 <ul><li>Define your institution levels in STVLEVL: </li></ul>
    25. 26. Step 2 <ul><li>Define your institution degrees in STVDEGC: </li></ul>
    26. 27. Step 3 <ul><li>Define your campuses in STVCAMP: </li></ul>
    27. 28. Step 4 <ul><li>Define your colleges in STVCOLL: </li></ul>
    28. 29. Step 5 <ul><li>Define your programs in SMAPRLE: </li></ul>
    29. 30. Step 6 <ul><li>Define your majors in STVMAJR: </li></ul>
    30. 31. Step 7 <ul><li>In SOACURR, attach Majors, Minors, and Concentrations to the program: </li></ul>
    31. 32. Step 8 <ul><li>In SOACURR, control the modules to which program can be used: </li></ul>
    32. 33. Step 9 <ul><li>Use a drawing pad and draw the program structure: </li></ul>
    33. 34. Step 10 <ul><li>Define Areas for the program in SMAALIB. If planning on using dynamic area, define the qualifiers for it: </li></ul>
    34. 35. Step 11 <ul><li>Define general requirements for the area and attach test/course requirements to the area in SMAAREA: </li></ul>
    35. 36. Step 12 <ul><li>Define program general requirements and attach non-dynamic areas to the program in SMAPROG: </li></ul>
    36. 37. Once you have defined the curriculum: <ul><li>You can attach it to students and perform degree audits. </li></ul><ul><li>The time saved by automation of degree audits is worth the complexity of CAPP setup in Banner </li></ul><ul><li>At HCT we have: </li></ul><ul><ul><li>946 Programs defined </li></ul></ul><ul><ul><li>3391 Areas defined </li></ul></ul><ul><ul><li>4705 Courses defined </li></ul></ul>
    37. 38. Performing Degree Audit in Banner <ul><li>Step 1 </li></ul>
    38. 39. Performing Degree Audit in Banner (cont.) <ul><li>Step 2 </li></ul>
    39. 40. Performing Degree Audit in Banner (cont.) <ul><li>Step 3 </li></ul>
    40. 41. Performing Degree Audit in Banner (cont.) <ul><li>Step 7 (cont.) </li></ul>
    41. 42. Performing Degree Audit in Banner (cont.) <ul><li>Step 7 </li></ul>
    42. 43. Equivalencies in CAPP
    43. 44. Types of Course Equivalencies <ul><li>One-Way Equivalency (Not supported by Sungard) </li></ul><ul><li>Course A = Course B BUT Course B  Course A </li></ul><ul><li>Two-Way Equivalency (Supported by Sungard) </li></ul><ul><li>Course A = Course B AND Course B = Course A </li></ul><ul><li>Complex Equivalency (Have to be built in CAPP as alternate requirements) </li></ul><ul><li>Course A = Course B AND Course C </li></ul>
    44. 46. Some Words of Wisdom…
    45. 47. Khalid Advises <ul><li>Share non-dynamic areas between programs </li></ul><ul><li>Try to use dynamic areas if possible </li></ul><ul><li>You should not create a new program code for every catalog: </li></ul><ul><ul><ul><li>CENGBP06 for 2006 </li></ul></ul></ul><ul><ul><ul><li>CENGBP07 for 2007 </li></ul></ul></ul><ul><li>Be careful with inactivating programs on SMAPROG </li></ul><ul><li>Don’t forget the other important component of a UDC; PEOPLE! </li></ul>
    46. 48. Other Banner Enhancements @ HCT
    47. 49. Other Banner Enhancements @ HCT <ul><li>Automatic daily compliance </li></ul><ul><li>BSS Management Reports </li></ul><ul><li>Workflow solution </li></ul>Presentations @ Summit <ul><li>Oracle Discoverer Reports via BSS </li></ul><ul><li>FGAC for Admissions and Graduation </li></ul>
    48. 50. THAT’S IT!!!!! <ul><li>Thank you for listening and please let me know your comments and questions via email: </li></ul><ul><li>[email_address] </li></ul><ul><li>Khalid Muhammad Tariq </li></ul><ul><li>Supervisor, Student Records Systems </li></ul><ul><li>Central Academic and Student Services </li></ul><ul><li>Higher Colleges of Technology </li></ul><ul><li>http:// </li></ul>