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NYSCA/GHHN CTG 2019 Info Session Presentation

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The NYSCA/GHHN Conservation Treatment Grant Program is
a partnership of the New York State Council on the Arts (NYSCA) and Greater Hudson Heritage Network (GHHN) that provides support for treatment procedures by professional conservators ​to aid in stabilizing and preserving objects in collections of museums, historical and cultural organizations in New York State. The Robert David Lion Gardiner Foundation has provided additional dedicated support for conservation treatment projects in Nassau and Suffolk Counties.
Support of up to $7,500 is available for conservation treatment of paintings, works on paper, textiles, furniture, frames, sculptures, historical, ethnographic, and decorative objects owned by eligible organizations. Funding is also available for treatment costs for supports, frames, stands, and mounts that are integral to the treatment of the object. Please call GHHN at 914.592.6726 with eligibility or application questions.

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NYSCA/GHHN CTG 2019 Info Session Presentation

  1. 1. NYSCA/GHHN Conservation Treatment Grant Support Provided By: The NYSCA/GHHN Conservation Treatment Grant is made possible with funds from the New York State Council on the Arts (NYSCA), with the support of Governor Andrew M. Cuomo and the New York State Legislature. The Robert David Lion Gardiner Foundation has provided additional support for projects in Nassau and Suffolk Counties.
  2. 2. ❧NYSCA/GHHN CONSERVATION TREATMENT GRANT ❧Support of up to $7,500 is available for conservation treatment of paintings, works on paper, textiles, furniture, frames, sculptures, historical, ethnographic, and decorative objects owned by eligible organizations. Funding is also available for treatment costs for supports, frames, stands, and mounts that are integral to the treatment of the object.
  3. 3. For 2018 grant year, 47 grant applications were received at GHHN from institutions in 28 counties of New York State, requesting an aggregate of $262,956 in grant support.
  4. 4. In 2018, 24 organizational awards totaling $106,675 were recommended by a peer panel of conservators, curators and museum professionals. Of the 24 institutions that received funding 17 received full funding, 7 partial funding. 2018 Treatment Grant awards ranged from $2,100 to the maximum amount of $7,500.
  5. 5. NO MATCH REQUIRED! But if conservation estimate is greater than $7,500, you must demonstrate where the additional funds will come from.
  6. 6. CTG WILL FUND…
  7. 7. Albany Institute of History and Art George H. Boughton, Palopel’s Island on the Hudson near Newburgh PAINTINGSAND FRAMES
  8. 8. FRAMEDLITHOGRAPHS Oneida Community Mansion House Charles Francois Gigoux, Charles Fourier LeRoy Historical Society Gilt frame with 17 Ferrotypes
  9. 9. TEXTILES Historical Society of the Town of Warwick Silk wedding dress The Harness Racing Museum and Hall of Fame Driving Jacket of Richard McMahon
  10. 10. FRAMED NEEDLEWORK L.I. Museum of American Art, History and Carriage Embroidered Mourning picture American Folk Art Museum, Crazy Quilt
  11. 11. Chancellor Livingston Chapter DAR Janet Livingston Montgomery’s Shoe SHOES
  12. 12. FURNITURE Lyndhurst Side Table and Chairs
  13. 13. FLAGS AND BANNERS Neversink Valley Area Museum 1861 Secessionist U.S. flag Graton Community Library Early 19th Century Anti-Rent War banner
  14. 14. DECORATIVE/MISCELLANEOUS OBJECTS Old Westbury Gardens -Red Deer shoulder mounts ca. 1906 19th Century framed hair work flower arrangement from the Glens Falls - Queensbury Historical Association The Judaica Museum of the Hebrew Home at Riverdale Torah Tiks
  15. 15. King Manor Museum –BEEBE MODEL (No. 1) Cast Iron Cooking Stove Schenectady County Historical Society Tavern Sign DECORATIVE/MISCELLANEOUS OBJECTS Lyndhurst Chocolate/coffee service
  16. 16. ARCHAEOLOGICAL/ ETHNOGRAPHIC OBJECTS Roman period dog mummy, Albany Institute of History & Art
  17. 17. OUTDOORSCULPTURE
  18. 18. CTG WILL NOT FUND…
  19. 19. Books CTG WILL NOT FUND: BOOKS, PRIMARY DOCUMENTS, OR EPHEMERA
  20. 20. CTG WILL NOT FUND: PRINTED MAPS OR SCRAPBOOKS
  21. 21. CTG WILL NOT FUND: LOOSE PHOTOGRAPHS
  22. 22. CTG WILL NOT FUND: ENVIRONMENTAL CONTROLS
  23. 23. CTG WILL NOT FUND: CABINETS, CARTS, AND RACKS
  24. 24. CTG WILL NOT FUND: STORAGE & HOUSING FOR OBJECTS
  25. 25. CTG WILL NOT FUND: STAFF
  26. 26. NEXT CTG DEADLINE: JUNE 3, 2019 APPROXIMATELY $106,675.00 AVAILABLE VISIT US ONLINE FOR APPLICATION & GUIDELINES: www.greaterhudson.org Iroquois deer hide leather coat; Onondaga Historical Association. After Treatment.
  27. 27. APPLICATION PROCESS On March 1, 2019 – click here to access the application. Accessible now: Guidelines, Narrative Questions, Required Budget Form
  28. 28. STEP 1: CREATE AN ACCOUNT USE WORK EMAIL ADDRESS AND WRITE DOWN YOUR PASSWORD – MAKE SURE YOUR COLLEAGUES KNOW WHAT YOU’VE USED FOR BOTH IN CASE SOMEONE ELSE NEEDS TO TAKE OVER THE APPLICATION
  29. 29. STEP 2: ACCESS APPLICATION • There are 7 sections to application • Some of the sections are fill ins, and some of the sections require you to upload materials into the application • We highly recommend that you compose your answers offline and copy/paste them into the online form so that you have your work backed up if there is a technical issue. Filled out in Portal • Organization Questionnaire • Narrative Project Description To Be Uploaded • Conservator’s Condition Report • Conservator’s Treatment Proposal and Cost Estimate • Conservator Resume • Conservator’s Letter of Commitment • Project Budget • Visual Support Material https://greaterhudson.submittable.com/submit
  30. 30. ORGANIZATIONAL QUESTIONNAIRE • Application Cover Sheet • Answers are to be typed directly into the form in the portal • Questions are available on website now: • Organizational information (address) • # of visitors/volunteers/school grps • Operating Budget • Selected conservator information • Etc.
  31. 31. NARRATIVE QUESTIONS • 13 questions to describe various aspects of your project. • The questions are available for applicants’ review prior to logging in to the portal under the ‘Narrative’ tab on the CTG webpage. • Answers are to be typed directly into the portal – so you can compose offline and then copy/paste in • Fields have a word count, however more space has been provided for each question than is required.
  32. 32. CONSERVATOR’S CONDITION REPORT, TREATMENT PROPOSAL & COST ESTIMATE • Prior to writing a condition report, the conservator MUST examine the object in person. • Remote consultation is not acceptable. • Please provide actual costs of treatment – ranges will not be accepted. • Treatment proposal should be prepared within the last year, and include the following information: • Conditions that will be corrected by treatment. • History of object and its care if relevant. • Proposed treatment • Goal of treatment. • Proposed treatment materials and techniques. • To Be Uploaded as a PDF • You may upload the condition report, treatment proposal as a single multipage PDF file, or as three separate files. • All treatment proposals must follow requirements in AIC Guidelines for Practice and Commentaries.
  33. 33. CONSERVATOR’S RESUME RESUME SHOULD INCLUDE • Name of conservator, name of business, contact information • Short description of practice • Employment history • Publications and selected presentations • Formal education and internships (not meetings attended) • Organization memberships • Awards • NO client list or references • A bio is not a sufficient replacement for a resume and will not be accepted. • Resumes MUST be from the conservator who supplies the treatment proposal and cost estimate. Please make sure to include resumes of all other conservation professionals who will participate in the proposed treatment. Omission of resumes may deem the application ineligible for funding. • Conservation professionals cannot be contracted for grant work in their capacity as employees of state or federal agencies. • We cannot recommend conservators – please read ‘About Selecting A Conservator’ on the CTG webpage
  34. 34. CONSERVATOR’S LETTER OF COMMITMENT • All conservators must submit a letter of commitment. • The letter should be addressed to the applicant, and should acknowledge that all documents and work provided will be in accordance with the AIC Code of Ethics, Guidelines for Practice, and Commentaries • Letter of Commitment and Resume to be uploaded as a PDF
  35. 35. PROJECT BUDGET • Please list the actual cost of conservation provided in the conservator’s estimate – ranges will not be accepted. • If requesting funding for multiple objects, please list each item individually along with individual associated costs. • If the cost of conservation is greater than $7,500, you MUST list where the additional funds will be obtained. Include funds that have been donated or committed (these funds must be already secured), as well as any contributions from your institution. • To Be Uploaded as a PDF or XLS/XLSX • You MUST use the Budget form provided on our website. Applications which do not use this budget form will not be considered for funding. Open the file, fill it out, and save as a PDF or XLS (XLSX is also acceptable).
  36. 36. VISUAL SUPPORT MATERIAL • Good quality photographic images enhance the panel’s ability to determine the condition of the object. • The conservator is responsible for providing you with this photographic documentation. • Please submit color photographs which include at least one overall and one detail image of each object proposed for treatment. • Images should clearly show the condition problems of the object(s). • To Be Uploaded as JPEG, TIFF or multipage PDF • Inclusion of more than one image per object is strongly encouraged, as are images showing where the object will be exhibited post- conservation.
  37. 37. STEP 3: SUBMIT! • You can log in and work on your application as of March 1, 2019 and the portal will remain open until 11:59 PM on June 3, 2019. You may fill out your application at any point during that date range. • Once signed in to your Submittable account, you may save a draft of your application online and come back to as often as you wish. However, once your application has been submitted, you cannot make any edits or changes.
  38. 38. FINAL REPORT • Conservation Treatment Grant Awardees have a requirement to prepare a final report on the conservation paid for with your grant. Additionally, funded works must include crediting the conservation of the piece on its text panels or other informational materials. • Acknowledgment or publicity concerning this grant should directly credit the re-grant agency, Greater Hudson Heritage Network. • Our final report submission process is also paperless through Submittable • Use the same login as for your application • Final Report for 2019 will be due in 2020
  39. 39. COMMON PITFALLS TO AVOID: ❧Correlation of the object to the mission unclear ❧ Need to state why the conservation of the object is important to your organization and its mission! Application poorly written/Missing attachments ❧ Missing information, typos, not answering the questions. ❧ If we only fund up to $7,500 don’t ask for $30,000. ❧ Include all required attachments ie: Conservator resume.
  40. 40. ❧ ❧ Incomplete budget ❧ Include the conservator’s expense, site expenses, in-state travel, insurance, etc. ❧ Check your math! ❧ Condition report not clear Be sure the Conservator’s Treatment plan addresses issues identified in the Conservator’s Condition report. ❧ Object ownership not demonstrated ❧ If you have the “deed of gift” and own the object - state it. If the object is permanent loan, demonstrate you have the permission from the owner to conduct the conservation on their behalf.
  41. 41. Unclear why the item conservation is a priority at this time  All objects are important, but why should yours be funded over other applications?  Is there a corresponding exhibit planned?   What makes this object important to your organization? ❧ Item is not central to the time period of the museum ❧ Make sure the object has a direct tie your mission/ museum.
  42. 42. ❧ No information on how it will be displayed after conservation/ mounting/exhibit plan ❧ Returning a conserved object to the environment that caused the damage is a concern. ❧ Tell us where is will be exhibited in the future. What mounting is planned? ❧ Treatment does not discuss the intent to display ❧ The goal is to have the object on display for public benefit. ❧ Returning it to storage after conservation is not the goal of the conservation grant program.
  43. 43. ❧ Questionable exhibit environment: light, humidity, temp, public impact. How will you care for the piece after conservation? ❧ If the condition reports states mold/sun damage, etc. in the environment, how will you address this going forward? ❧ Will the object be part of a permanent or rotating exhibit? ❧ Do you have a collection care plan? If yes, tell us. If not, how are you going to address the needs of the object?
  44. 44. ❧ Photos do not demonstrate damage ❧ The conservator should provide adequate photos. ❧ Color photos reflect damage best. ❧ Can include photos in a multipage PDF. ❧ Don’t skimp on photos – this is your chance to show the the conservation issues.
  45. 45. ❧ Condition Report does not match the Treatment Plan ❧ Major Red Flag! ❧ If the Condition Report states the object has mold damage, it must also be addressed in the Treatment Plan! ❧ If the Condition Report is written by one person – they should also the one to recommend the Treatment Plan. If different people – explain why? ❧ Demonstrate the Treatment Plan is addressing the conservation of the object. ❧ Concern over authenticity of the object ❧ Be sure your object is what you think it is. ❧ Do research and prove the authenticity of your object.
  46. 46. ❧HELPFUL HINTS: • - Mounting/frame costs are allowed. • - Shipping/travel only allowed from within NYS border. • - If received funding for 3 years in a row, must wait 1 year before applying again. • - Partial funding may be given. • - May include several associated objects in same • - Consider phasing the conservation treatment of an object only if each application can stand alone as its own treatment.
  47. 47. ❧HOW TO FIND A CONSERVATOR: ❧American Institute for Conservation of Historic ❧and Artistic Works (AIC) web: www.conservation-us.org phone: 202-452-9545, ext.1 e-mail: info@conservation-us.org
  48. 48. ELIGIBILITY or APPLICATION QUESTIONS? GIVE US A CALL! 914.592.6726

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