Email Transition

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Presentation to the Faculty Senate by the Technology Advisory Group about the transition from locally hosted email to Microsoft Live @ Edu

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Email Transition

  1. 1. Email Transition 2011 Technology Advisory Group Presentation to Faculty Senate 3/11/11
  2. 2. What’s happening?
  3. 3. What’s happening? <ul><li>ALL campus email is moving to Microsoft Live @ Edu </li></ul><ul><li>Move is from campus servers to cloud-based computing </li></ul>
  4. 4. This is actually a good thing.
  5. 5. What’s in it for us? <ul><li>Major upgrade </li></ul><ul><ul><li>Easy web access to email from anywhere via Outlook Web Access </li></ul></ul><ul><ul><li>10 GB email storage!!! </li></ul></ul><ul><ul><li>Attachments can be 20MB! </li></ul></ul><ul><ul><li>25 GB cloud document storage! </li></ul></ul><ul><ul><li>Mac and Linux are supported </li></ul></ul><ul><ul><li>Calendar integration </li></ul></ul><ul><ul><li>Microsoft Office web apps </li></ul></ul>
  6. 6. What’s in it for the U? <ul><li>50% less expensive </li></ul><ul><li>More features </li></ul><ul><li>More secure </li></ul><ul><li>Better performance </li></ul>
  7. 7. But it’s still a transition.
  8. 8. What’s changing? <ul><li>Thunderbird </li></ul><ul><li>CorpTime </li></ul><ul><li>Where your email is stored </li></ul><ul><li>… NOT your email address. </li></ul>
  9. 9. Don’t worry… <ul><li>You can still forward email to alternate email services like Gmail or OSX Mail </li></ul><ul><li>Just be aware of FERPA </li></ul>
  10. 10. A little inconvenience…
  11. 11. When will the migration happen? <ul><li>Faculty are scheduled starting the 3 rd week of September 2011 </li></ul><ul><li>Opt-in for summer dates! </li></ul>
  12. 12. How will the migration happen? <ul><li>Overnight </li></ul><ul><ul><li>Account will be disabled overnight </li></ul></ul><ul><ul><ul><li>But no incoming email will be lost </li></ul></ul></ul><ul><ul><li>Account switched to Microsoft Live @ Edu </li></ul></ul><ul><ul><li>Server mail automatically moved </li></ul></ul><ul><li>Next morning you’re up and running </li></ul><ul><ul><li>Training sessions available </li></ul></ul>
  13. 13. What about my old email? <ul><li>Server mail moves automatically </li></ul><ul><li>Archived local email requires action </li></ul><ul><ul><li>CTLE TechCons can help! </li></ul></ul>
  14. 14. Senate and TAG Actions <ul><li>Make sure faculty are informed </li></ul><ul><li>Encourage faculty to migrate early if possible </li></ul>
  15. 15. Questions? uofstechadvisory.wordpress.com [email_address]
  16. 16. Outlook Desktop Client
  17. 19. Outlook Web App

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