How to Use Google
Calendar
Let‟s start with Google
Calendar basics.
This are the options in
viewing the calendar.
Day view
Week view
Month view
4 days view
Agenda View
To create a new
calendar…
Click down arrow to the
right of My calendars.
Select Create new calendar.
To enter information
about your new
calendar…
Type the calendar name.
Type here what the
calendar is all about.
Type here the location.
Click the drop-down menu
in the Calendar time zone.
Choose what calendar
time zone you are in.
Click the down arrow
select a time zone.
Click here if you want to
make it public.
Click this (optional) to
share free/busy
information only.
Type email of the person
to share this.
Click drop-down menu
for permission settings.
Click here to add
person/s.
Type the person‟s email
address.
Click drop-down menu and
select from the options.
You can actually remove
the person just click here.
Then, click the Create
calendar button.
To invite this person,
click Invite.
All the calendars created will
be listed under My Calendars.
You can add/delete/edit
events any time you
like.
To permanently delete a
calendar from your
calendar list…
Click drop-
down menu
next to My
calendars/
Other
calendars.
Choose Settings.
Click Delete.
Then, click Delete for
everyone.
Tada! It‟s gone!
Alternatively, click the
gear icon.
Click Calendar settings.
Choose Calendars.
In the Calendars
section…
Click Unsubscribe to
remove access to the
calendar.
Then, click
Unsubscribe.
To clear all the events
on your primary
calendar…
Click the
drop-down
menu next to
My
calendars.
Choose Settings.
Click Delete link.
Click the checkbox.
Click the Delete all
events button.
To create an event…
Procedure no.1
Click on the day you'd
like to create new event.
Type the title of the
event.
Click drop-down menu
and select calendar.
Click Create event to
publish it to your
calendar immediately.
See? There it is! 
To edit event details
click that.
Click Edit event.
You can change the
event title.
Don‟t change this if the
event‟s just for one day.
Click this part to choose
a starting date here.
Click this to choose
when the event will end.
Click this if the event is
just for one day.
Now if the event will be
repeated, click this.
This will appear on your
screen.
You can choose how
frequently the event be
repeated.
Click here
to choose
how
frequent
the event
is.
Click here and choose
when will the event start.
Click this if event shall
never end.
Choose this if it will end
after certain
occurrences.
Choose this if the event
will end on a certain date.
Review Summary field to
check if settings are
correct.
Click Done.
You may change
information here, just click
Edit.
Type here the
address/venue where
the event will take place.
You may join a Google+
hangout, just click that.
If you change mind, click
Remove.
Next, click the
dropdown menu.
Click here and choose
calendar where this will
be posted.
Next, type here what is
the event all about.
(description)
Choose color of the
event making it easy to
distinguish.
Click this especially the
small details that
shouldn‟t be forgotten.
Choose between these
to show your
availability.
Decide whether this
event be seen on public
or not.
To let other people view
the calendar, enter
email/s here.
Decide what they can
do, just click the box/es.
Then, click Save.
Tada!
Procedure no. 2 Create
an event using the
"Quick add" feature.
Click the
drop-
down
menu.
…or when
you‟re in
the
calendar,
type the
letter "Q,"
Then, enter information.
Tada! There it is! 
Procedure no. 3:
Create event using the
"Create event" button.
Just click that.
Enter the title of the
event.
After entering information
and selecting desired
settings, click Save.
Procedure no. 4:
Create an event from the
calendar list.
In the calendar list on
the left,
Click on the arrow down
next to the appropriate
calendar.
Then, select Create
event on this calendar.
Tada! You may enter
information and select
settings now.
Ooops! Don‟t forget to
save.
To Delete or Remove an
Event…
Click the event.
The event bubble will
appear.
Click Delete.
Tada!
Or you may click here.
(at the box)
Click Edit event.
Click Delete.
Tada! It‟s gone. 
To Add or Subscribe to
Calendars…
Let‟s learn how to add a
friend's calendar,
Click the
arrow
down next
to My
calendars.
Select Add a friend's
calendar from the menu.
Enter the appropriate
email address in the
field provided.
Then, click the Add
button.
Add interesting
calendars from Google
Calendar.
Click the arrow down next
to Other calendars.
Select Browse
Interesting Calendars
from the menu.
Click Preview to view
events before adding it to
list.
Here, you may decide to
choose or not; then, click
Close.
Click Subscribe to
subscribe to the calendar.
It will be
added to
the Other
Calendars
section of
your
calendar
list.
For calendars you're
already subscribed to,
you may Unsubscribe.
To do this, click
Unsubscribe.
Subscribe to calendars
in Google Calendar.
To add a calendar using
its address…
Click the arrow down
next to Other calendars.
down
Select Add by URL from
the menu.
Enter the address in the
field provided.
Click the Add Calendar
button.
Now, let‟s learn about
Weather feature in the
calendar.
To Hide a calendar from
your list.
Navigate cursor
here; then, click
the arrow
down.
Select 'Hide this
calendar from the list'.
To temporarily hide
multiple calendars…
Click drop-down menu.
Choose Settings.
Select the Calendars
tab.
Deselect appropriate
checkboxes under the
Show in list column.
Calendars selected will be
displayed in the
calendar list.
To allow friends to edit
your events…
Click on that event.
Click More Actions.
Then, choose Change
Owner.
This will pop up.
Type here the email
address of the new owner.
Type here your message
to the new owner.
Then, click Change
owner.
Click OK.
To share the calendar
with your friends…
In your
calendar, click
this…
Click Share this calendar.
You may click the box to
make this calendar public.
You may click this box
to share only specific
information.
Type email address.
Click the down arrow and
choose from the options.
Click Save.
Click Invite if this
person has no Google
calendar yet.
Letter of invitation will
be sent to the person.
To Allow guests to
modify the event…
Click on the event.
Click Edit event.
Click check box
for Modify Event.
Click Save.
Reminders and
Notifications
To Change default
notification settings…
Move mouse
over calendar
and click
arrow that
appears.
Then select Notifications.
Or click the drop-down
menu next to My
calendars.
or Other calendars.
Choose Settings.
Click Notifications link next
to the appropriate
calendar.
Select the reminder
method from the drop-
down menu.
Enter the corresponding
reminder time.
To add additional default
reminders, simply click
Add a reminder.
Select the appropriate
options on to be notified..
Once appropriate changes
are made to default
settings, click Save.
Note: These changes
apply to you only, not
your invited guests.
If you've opted to
receive Daily Agenda
notifications…
They'll be sent via email
around 5 AM, local time.
To receive a Daily
Agenda…
Click the
down-arrow
button.
Select Notifications.
Select the Email check box
next to Daily agenda.
Click Save.
How to disable
notifications for all
events on a calendar
Click the
down arrow
next to the
appropriate
calendar.
Select Notifications.
Click the remove link next
to each reminder set.
Then, deselect any
selected boxes in this
section.
Click Save.
To update your mobile
phone number.
Click the gear icon.
Select Calendar settings.
Select the Mobile Setup
tab.
When you‟re there
already…
In the Phone number
field, delete your old
phone number.
…and enter your new
phone number.
Select new carrier from the
drop-down menu, if
applicable.
Click this and wait for a
text message sent to your
phone.
Once message is received,
enter code here.
and click Finish setup.
Click Save.
How to UseTasks in
Gmail
Click Gmail.
Then, choose Tasks.
To enter tasks, just click
in the Tasks window.
Start typing just like you
would in a word processor.
After typing a task,
press Enter to create
another one.
…or use the „+‟ button at
the bottom of list.
Tada!
Here are some of the
options available in
Tasks:
Create a task about a
Gmail message using
the keyboard shortcut
Shift + T,
Click drop-down menu
from the More options.
Choose Add to Tasks.
Switch existing lists or
create new ones, click
List icon.
See? It‟s there.
To create "subtasks",
click Actions.
Then, click on Indent.
This is what will happen.
Press Shift + Tab to
move them back.
Tada!
Move task by grabbing
on the left of check
mark.
…and dragging them up
and down.
To add new tasks to the
middle of a list…
Click at the beginning or
end of an existing task.
Then, press enter.
Check off Tasks when
done by clicking that.
…or Click Actions.
Then, click Clear
completed task to hide
them.
Don't worry, you can
still view them later! 
Print tasks by clicking
Actions.
Click Print task list.
Create a to-do list
Use Tasks in Calendar
to create to-do lists
…and keep yourself on
track.
First, sign in to
Google
Calendar, look
under My
calendars.
…and click
Tasks.
Tada! The Tasks gadget
appears.
Due dates are a helpful
way to organize your
tasks.
Here's how to use them:
Create a task with a due
date
Click on the Month view
or in the Day section
Click on an empty
space in Month view
Select the Task option.
Enter the task here.
Click Create task.
To assign due date to
existing task…
Click the right arrow next
to the task in question in
the Task list.
Then, click on the calendar
icon to select a date.
Select date.
Tada!
To modify a task's
date…
Simply drag the task to
a new date.
To do this…click (left)
the mouse.
Hold it for a while, drag
the task.
…and release on to a
chosen date.
To mark task
complete…
Click on the checkbox
next to the task.
See?
Once your tasks have
been assigned to
calendar dates,
…keep track of what's
due next…
by using the Sort by due
date feature.
To do so, click
Actions menu.
and select Sort by due
date.
Tada!
Here's how to embed
your calendar on your
website.
Click down-
arrow next to
calendar you
want to embed.
Select Calendar
settings.
Copy the iframe code
displayed here.
Paste this code into
your website to embed
your calendar.
Recommend a Public to
your friends.
If you currently
subscribe to a public
calendar…
…that you think your
friends would like…
…use the Send to
Friend feature to tell
them about it.
To do so, follow these
steps:
Click the
down-arrow
button next to
the public
calendar.
Select Send to a friend.
Enter email address of
the friend.
If you'd like to send the
calendar to multiple
friends,
Enter their email addresses
separated by commas.
Make any necessary
changes to the message
sent to your friends.
Select whether you'd like
to send yourself a copy
of the message.
Click Send.
To Share your public
calendar‟s ID
In the calendar
list, click the
down-arrow
button,
Select Calendar settings.
Here, locate Calendar ID to
XML, ICAL and HTML
buttons.
Copy the Calendar ID
and send it to your
friends.
Your friends can then
add your Calendar ID.
To the Add a friend's
calendar field.
Once they add the ID,
your public calendar will
appear in their calendar
list.
Now, let‟s learn how to
share secondary
calendars.
To find a calendar's
address…
Click the down-
arrow next to
the appropriate
calendar.
Select Calendar
settings.
Click ICAL button in the
Private Address section.
Copy the displayed
URL.
Once you have this
address…
…you can email it to
anyone.
For recipients to add
this calendar to own
calendar…
Click arrow
down at the
bottom of
calendar list.
Select Add by URL.
Paste the ICAL link into
the Public Calendar
Address box.
Then, click Add
Calendar.
Everyone who added
the link…
will then be able to
easily view this
calendar…
…within their own
Google calendar.
You can share calendar
with friends who don't
use Google Calendar.
To do this, use
calendar's address in
HTML format.
Click the down
arrow next to a
calendar.
Select Calendar
settings.
In the Calendar Address
section, click the HTML
icon.
You'll see a pop-up
window with your
calendar's URL.
You can change amount
of information available
on calendar's address.
…by clicking the Change
sharing settings
Find your calendar's
address
To get your calendar's
address…
Click arrow
down next to
the
appropriate
calendar.
Then, select Calendar
settings.
In the Calendar Address
section, click the
XML/HTML button.
A pop-up window with
your calendar's public
URL will appear.
Use this URL to access
your calendar
information.
To export your calendar
in iCalendar format,
select the ICAL button.
Click URL to obtain ICS
file containing your
calendar data.
You can change amount
of information available
at calendar's address.
Click Change sharing
settings link.
To customize your
settings
The “Display Density”
setting affects how
much space you see…
between calendar view
buttons,…
…calendars in your My
Calendars list and Other
calendars list.
To adjust this limit,
Click gear icon at the
top corner of your
calendar.
Choose from
Comfortable
(least dense),
Cozy, and
Compact
(most dense).
Changing this setting
doesn‟t affect any other
Google products used.
To change the calendar
color…
Click the drop-
down menu on
the appropriate
calendar.
Click on the box containing
your preferred color.
If you don‟t see the
color you like,
…select another by
clicking "Choose custom
color".
Select from these colors.
Then, click OK.
To change language
settings back to
English…
Click the gear icon at
the top of the page.
Click Settings.
Click the drop-arrow
menu.
Select English (US) or
English (UK).
Click Save.
To set time zone
associated with your
Google Calendar events,
Click the gear icon at the
top of any Google Calendar
page
Click Calendar settings.
Select the General tab.
In the Country section,
select your country.
In Your current time zone
section, select your time
zone.
Click Save.
Note: When you change
your time zone to EST,
a meeting that was
scheduled for 2 PM PST
will be displayed at 5 PM
EST.
Show an additional time
zone
To view the
corresponding time in
an additional time zone,
Click the gear icon at the
top of any Google Calendar
page.
Click Calendar settings.
Select the General tab.
Click the Show an
additional time zone link.
Select the alternate time
zone from the drop-
down menu.
Click Save.
The additional time zone
you selected will appear
along the left of the
Calendar event grid.
„Swap time zones‟
allows displaying an
additional timezone to
easily swap the
timezones on their
calendar.
To swap time zones:
Click the gear icon.
Click Calendar settings.
Select the General tab.
Click swap on the right
of Your current time
zone: section.
Click Save.
The Swap time zones
feature is especially
useful for users
who travel between two
different time zones
frequently, or for
users who often need to
enter events in another
timezone.
To set, Individual
calendar time zone…
Click the
down-arrow
next to the
appropriate
calendar.
Select Calendar
settings.
In Calendar Time Zone
section, click Set my Time
Zone.
Click the box to display
another time zones.
Click the drop down
menu.
Select from these time
zones.
Click Save.
Individual calendar time
zones = for embedded
calendars/Google
Calendar API.
To adjust display time
zone, see "Display time
zone" section.
Time format (e.g. 1:00 PM,
13:00)
Click the gear icon.
Click Calendar settings.
Select the General tab.
Select a format from the
drop-down menu.
Click Save.
To change which day‟s
displayed as first day of
week.
Click the gear icon.
Click Calendar settings.
Select the General tab.
Scroll down to find the
„Week starts‟ on section.
Select an option from
the drop-down menu.
Click Save.
To set date format (e.g.
12/31/2006, 31/12/2006)
Click the gear icon.
Click Calendar settings.
Select the General tab.
Select a format from the
drop-down menu.
Click Save.
To Hide weekends
Click the gear icon.
Click Calendar settings.
Select the General tab.
In the Show weekends
section, select No.
Click Save.
This setting affects only
your Week view and
Month views.
You'll still see weekends
displayed…
…when viewing with
Agenda view and
4 Days (customizable)
views.
Note: If you later decide
to display weekends,
…just select Yes in the
Show weekends section.
Automatically add
invitations to calendar
allows control of …
the display of and
reminders for events
you're invited to.
Click the gear icon.
Click Calendar settings.
Select the General tab.
Select the appropriate
option.
Click Save.
To hide declined
events…
Click the gear icon.
Click Calendar settings.
Select the General tab.
In the Show events you
have declined section,
select No.
Click Save.
Note: If you decide later
to display your declined
events…
just select Yes in the Show
events you have declined
section.
To set Default view. (e.g.
Week, Day, Month)
Click the gear icon.
Click Calendar settings.
Select the General tab.
Select an option from the
drop-down menu.
Click Save.
To add a custom view…
Click the gear icon.
Click Calendar settings.
Select the General tab.
Select an option from the
drop-down menu.
Click Save.
To set Default Meeting
Length, click the gear icon.
Click Calendar settings.
Select the General tab.
Scroll down to the
Default meeting length
section.
Choose from 15, 30, 60, 90,
and 120 minute options.
Click Save.
If you've decided to
share a calendar with
someone,
they'll normally see all
the events on that
calendar.
If you want to make a
particular event private,
so only you and other
calendar "owners" can
see it,
you can mark it as a
private event.
To make an event
private…
Click on the event.
Select Edit event details.
Scroll down to find Privacy
section.
Select the Private radio
button.
Then, scroll up and click
Save.
To enable Labs, click
the gear icon.
and select Labs from
the drop-down menu.
Identify the labs you'd like
to enable.
Click the Enable radio
button to turn on a lab,
Click Save at the top
and bottom of the page.
To create events in the
calendar thru Gmail
Open the email.
Let‟s say, you open this
mail.
Select Create event from
the More drop-down
menu.
Edit and add event
details as desired.
Click Save.
To create an event
invitation in Gmail…
In Gmail, click Compose
Mail to create a new
message.
or click Reply/Forward.
Whether you include
invitees in the To:,CC:, or
BCC: fields,
…all recipients will be
added as invitees to the
event.
Select the Invitation link,
found under the
Subject: field.
Fill in the event details
in the Invitation window
that appears.
Click Insert Invitation.
Preview of invitation
appears in email message.
You may add other
content to the email
before sending.
Click Send.
Offline Access for
Google Calendar
New Calendar offline
version is only
supported for Google
Chrome.
To use Calendar offline,
Click the gear icon.
Choose Offline from the
dropdown menu.
Click Install from Web
Store.
You‟ll be taken to the
Chrome web store page.
Click the Install button.
After installation, a new
Chrome tab opens, click
Launch app.
Click the gear icon again.
Next to Offline, a green
icon should be seen .
This means your calendar is
synchronized and ready for
offline use.
If calendar‟s still syncing,
you‟ll see a green
spinning icon.
Wait until completed.
Your offline calendar
will update every time
you go online.
Now it‟s you‟re turn!
Happy Google
Calen-daring!
Upcoming SlideShare
Loading in …5
×

Kristel tibule howtouse_googlecalendar

422 views

Published on

Published in: Technology, Design
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
422
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
13
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Kristel tibule howtouse_googlecalendar

  1. 1. How to Use Google Calendar
  2. 2. Let‟s start with Google Calendar basics.
  3. 3. This are the options in viewing the calendar.
  4. 4. Day view
  5. 5. Week view
  6. 6. Month view
  7. 7. 4 days view
  8. 8. Agenda View
  9. 9. To create a new calendar…
  10. 10. Click down arrow to the right of My calendars.
  11. 11. Select Create new calendar.
  12. 12. To enter information about your new calendar…
  13. 13. Type the calendar name.
  14. 14. Type here what the calendar is all about.
  15. 15. Type here the location.
  16. 16. Click the drop-down menu in the Calendar time zone.
  17. 17. Choose what calendar time zone you are in.
  18. 18. Click the down arrow select a time zone.
  19. 19. Click here if you want to make it public.
  20. 20. Click this (optional) to share free/busy information only.
  21. 21. Type email of the person to share this.
  22. 22. Click drop-down menu for permission settings.
  23. 23. Click here to add person/s.
  24. 24. Type the person‟s email address.
  25. 25. Click drop-down menu and select from the options.
  26. 26. You can actually remove the person just click here.
  27. 27. Then, click the Create calendar button.
  28. 28. To invite this person, click Invite.
  29. 29. All the calendars created will be listed under My Calendars.
  30. 30. You can add/delete/edit events any time you like.
  31. 31. To permanently delete a calendar from your calendar list…
  32. 32. Click drop- down menu next to My calendars/ Other calendars.
  33. 33. Choose Settings.
  34. 34. Click Delete.
  35. 35. Then, click Delete for everyone.
  36. 36. Tada! It‟s gone!
  37. 37. Alternatively, click the gear icon.
  38. 38. Click Calendar settings.
  39. 39. Choose Calendars.
  40. 40. In the Calendars section…
  41. 41. Click Unsubscribe to remove access to the calendar.
  42. 42. Then, click Unsubscribe.
  43. 43. To clear all the events on your primary calendar…
  44. 44. Click the drop-down menu next to My calendars.
  45. 45. Choose Settings.
  46. 46. Click Delete link.
  47. 47. Click the checkbox.
  48. 48. Click the Delete all events button.
  49. 49. To create an event…
  50. 50. Procedure no.1
  51. 51. Click on the day you'd like to create new event.
  52. 52. Type the title of the event.
  53. 53. Click drop-down menu and select calendar.
  54. 54. Click Create event to publish it to your calendar immediately.
  55. 55. See? There it is! 
  56. 56. To edit event details click that.
  57. 57. Click Edit event.
  58. 58. You can change the event title.
  59. 59. Don‟t change this if the event‟s just for one day.
  60. 60. Click this part to choose a starting date here.
  61. 61. Click this to choose when the event will end.
  62. 62. Click this if the event is just for one day.
  63. 63. Now if the event will be repeated, click this.
  64. 64. This will appear on your screen.
  65. 65. You can choose how frequently the event be repeated.
  66. 66. Click here to choose how frequent the event is.
  67. 67. Click here and choose when will the event start.
  68. 68. Click this if event shall never end.
  69. 69. Choose this if it will end after certain occurrences.
  70. 70. Choose this if the event will end on a certain date.
  71. 71. Review Summary field to check if settings are correct.
  72. 72. Click Done.
  73. 73. You may change information here, just click Edit.
  74. 74. Type here the address/venue where the event will take place.
  75. 75. You may join a Google+ hangout, just click that.
  76. 76. If you change mind, click Remove.
  77. 77. Next, click the dropdown menu.
  78. 78. Click here and choose calendar where this will be posted.
  79. 79. Next, type here what is the event all about. (description)
  80. 80. Choose color of the event making it easy to distinguish.
  81. 81. Click this especially the small details that shouldn‟t be forgotten.
  82. 82. Choose between these to show your availability.
  83. 83. Decide whether this event be seen on public or not.
  84. 84. To let other people view the calendar, enter email/s here.
  85. 85. Decide what they can do, just click the box/es.
  86. 86. Then, click Save.
  87. 87. Tada!
  88. 88. Procedure no. 2 Create an event using the "Quick add" feature.
  89. 89. Click the drop- down menu.
  90. 90. …or when you‟re in the calendar, type the letter "Q,"
  91. 91. Then, enter information.
  92. 92. Tada! There it is! 
  93. 93. Procedure no. 3: Create event using the "Create event" button.
  94. 94. Just click that.
  95. 95. Enter the title of the event.
  96. 96. After entering information and selecting desired settings, click Save.
  97. 97. Procedure no. 4: Create an event from the calendar list.
  98. 98. In the calendar list on the left,
  99. 99. Click on the arrow down next to the appropriate calendar.
  100. 100. Then, select Create event on this calendar.
  101. 101. Tada! You may enter information and select settings now.
  102. 102. Ooops! Don‟t forget to save.
  103. 103. To Delete or Remove an Event…
  104. 104. Click the event.
  105. 105. The event bubble will appear.
  106. 106. Click Delete.
  107. 107. Tada!
  108. 108. Or you may click here. (at the box)
  109. 109. Click Edit event.
  110. 110. Click Delete.
  111. 111. Tada! It‟s gone. 
  112. 112. To Add or Subscribe to Calendars…
  113. 113. Let‟s learn how to add a friend's calendar,
  114. 114. Click the arrow down next to My calendars.
  115. 115. Select Add a friend's calendar from the menu.
  116. 116. Enter the appropriate email address in the field provided.
  117. 117. Then, click the Add button.
  118. 118. Add interesting calendars from Google Calendar.
  119. 119. Click the arrow down next to Other calendars.
  120. 120. Select Browse Interesting Calendars from the menu.
  121. 121. Click Preview to view events before adding it to list.
  122. 122. Here, you may decide to choose or not; then, click Close.
  123. 123. Click Subscribe to subscribe to the calendar.
  124. 124. It will be added to the Other Calendars section of your calendar list.
  125. 125. For calendars you're already subscribed to, you may Unsubscribe.
  126. 126. To do this, click Unsubscribe.
  127. 127. Subscribe to calendars in Google Calendar.
  128. 128. To add a calendar using its address…
  129. 129. Click the arrow down next to Other calendars. down
  130. 130. Select Add by URL from the menu.
  131. 131. Enter the address in the field provided.
  132. 132. Click the Add Calendar button.
  133. 133. Now, let‟s learn about Weather feature in the calendar.
  134. 134. To Hide a calendar from your list.
  135. 135. Navigate cursor here; then, click the arrow down.
  136. 136. Select 'Hide this calendar from the list'.
  137. 137. To temporarily hide multiple calendars…
  138. 138. Click drop-down menu.
  139. 139. Choose Settings.
  140. 140. Select the Calendars tab.
  141. 141. Deselect appropriate checkboxes under the Show in list column.
  142. 142. Calendars selected will be displayed in the calendar list.
  143. 143. To allow friends to edit your events…
  144. 144. Click on that event.
  145. 145. Click More Actions.
  146. 146. Then, choose Change Owner.
  147. 147. This will pop up.
  148. 148. Type here the email address of the new owner.
  149. 149. Type here your message to the new owner.
  150. 150. Then, click Change owner.
  151. 151. Click OK.
  152. 152. To share the calendar with your friends…
  153. 153. In your calendar, click this…
  154. 154. Click Share this calendar.
  155. 155. You may click the box to make this calendar public.
  156. 156. You may click this box to share only specific information.
  157. 157. Type email address.
  158. 158. Click the down arrow and choose from the options.
  159. 159. Click Save.
  160. 160. Click Invite if this person has no Google calendar yet.
  161. 161. Letter of invitation will be sent to the person.
  162. 162. To Allow guests to modify the event…
  163. 163. Click on the event.
  164. 164. Click Edit event.
  165. 165. Click check box for Modify Event.
  166. 166. Click Save.
  167. 167. Reminders and Notifications
  168. 168. To Change default notification settings…
  169. 169. Move mouse over calendar and click arrow that appears.
  170. 170. Then select Notifications.
  171. 171. Or click the drop-down menu next to My calendars.
  172. 172. or Other calendars.
  173. 173. Choose Settings.
  174. 174. Click Notifications link next to the appropriate calendar.
  175. 175. Select the reminder method from the drop- down menu.
  176. 176. Enter the corresponding reminder time.
  177. 177. To add additional default reminders, simply click Add a reminder.
  178. 178. Select the appropriate options on to be notified..
  179. 179. Once appropriate changes are made to default settings, click Save.
  180. 180. Note: These changes apply to you only, not your invited guests.
  181. 181. If you've opted to receive Daily Agenda notifications…
  182. 182. They'll be sent via email around 5 AM, local time.
  183. 183. To receive a Daily Agenda…
  184. 184. Click the down-arrow button.
  185. 185. Select Notifications.
  186. 186. Select the Email check box next to Daily agenda.
  187. 187. Click Save.
  188. 188. How to disable notifications for all events on a calendar
  189. 189. Click the down arrow next to the appropriate calendar.
  190. 190. Select Notifications.
  191. 191. Click the remove link next to each reminder set.
  192. 192. Then, deselect any selected boxes in this section.
  193. 193. Click Save.
  194. 194. To update your mobile phone number.
  195. 195. Click the gear icon.
  196. 196. Select Calendar settings.
  197. 197. Select the Mobile Setup tab.
  198. 198. When you‟re there already…
  199. 199. In the Phone number field, delete your old phone number.
  200. 200. …and enter your new phone number.
  201. 201. Select new carrier from the drop-down menu, if applicable.
  202. 202. Click this and wait for a text message sent to your phone.
  203. 203. Once message is received, enter code here.
  204. 204. and click Finish setup.
  205. 205. Click Save.
  206. 206. How to UseTasks in Gmail
  207. 207. Click Gmail.
  208. 208. Then, choose Tasks.
  209. 209. To enter tasks, just click in the Tasks window.
  210. 210. Start typing just like you would in a word processor.
  211. 211. After typing a task, press Enter to create another one.
  212. 212. …or use the „+‟ button at the bottom of list.
  213. 213. Tada!
  214. 214. Here are some of the options available in Tasks:
  215. 215. Create a task about a Gmail message using the keyboard shortcut Shift + T,
  216. 216. Click drop-down menu from the More options.
  217. 217. Choose Add to Tasks.
  218. 218. Switch existing lists or create new ones, click List icon.
  219. 219. See? It‟s there.
  220. 220. To create "subtasks", click Actions.
  221. 221. Then, click on Indent.
  222. 222. This is what will happen.
  223. 223. Press Shift + Tab to move them back.
  224. 224. Tada!
  225. 225. Move task by grabbing on the left of check mark.
  226. 226. …and dragging them up and down.
  227. 227. To add new tasks to the middle of a list…
  228. 228. Click at the beginning or end of an existing task.
  229. 229. Then, press enter.
  230. 230. Check off Tasks when done by clicking that.
  231. 231. …or Click Actions.
  232. 232. Then, click Clear completed task to hide them.
  233. 233. Don't worry, you can still view them later! 
  234. 234. Print tasks by clicking Actions.
  235. 235. Click Print task list.
  236. 236. Create a to-do list
  237. 237. Use Tasks in Calendar to create to-do lists
  238. 238. …and keep yourself on track.
  239. 239. First, sign in to Google Calendar, look under My calendars.
  240. 240. …and click Tasks.
  241. 241. Tada! The Tasks gadget appears.
  242. 242. Due dates are a helpful way to organize your tasks.
  243. 243. Here's how to use them:
  244. 244. Create a task with a due date
  245. 245. Click on the Month view or in the Day section
  246. 246. Click on an empty space in Month view
  247. 247. Select the Task option.
  248. 248. Enter the task here.
  249. 249. Click Create task.
  250. 250. To assign due date to existing task…
  251. 251. Click the right arrow next to the task in question in the Task list.
  252. 252. Then, click on the calendar icon to select a date.
  253. 253. Select date.
  254. 254. Tada!
  255. 255. To modify a task's date…
  256. 256. Simply drag the task to a new date.
  257. 257. To do this…click (left) the mouse.
  258. 258. Hold it for a while, drag the task.
  259. 259. …and release on to a chosen date.
  260. 260. To mark task complete…
  261. 261. Click on the checkbox next to the task.
  262. 262. See?
  263. 263. Once your tasks have been assigned to calendar dates,
  264. 264. …keep track of what's due next…
  265. 265. by using the Sort by due date feature.
  266. 266. To do so, click Actions menu.
  267. 267. and select Sort by due date.
  268. 268. Tada!
  269. 269. Here's how to embed your calendar on your website.
  270. 270. Click down- arrow next to calendar you want to embed.
  271. 271. Select Calendar settings.
  272. 272. Copy the iframe code displayed here.
  273. 273. Paste this code into your website to embed your calendar.
  274. 274. Recommend a Public to your friends.
  275. 275. If you currently subscribe to a public calendar…
  276. 276. …that you think your friends would like…
  277. 277. …use the Send to Friend feature to tell them about it.
  278. 278. To do so, follow these steps:
  279. 279. Click the down-arrow button next to the public calendar.
  280. 280. Select Send to a friend.
  281. 281. Enter email address of the friend.
  282. 282. If you'd like to send the calendar to multiple friends,
  283. 283. Enter their email addresses separated by commas.
  284. 284. Make any necessary changes to the message sent to your friends.
  285. 285. Select whether you'd like to send yourself a copy of the message.
  286. 286. Click Send.
  287. 287. To Share your public calendar‟s ID
  288. 288. In the calendar list, click the down-arrow button,
  289. 289. Select Calendar settings.
  290. 290. Here, locate Calendar ID to XML, ICAL and HTML buttons.
  291. 291. Copy the Calendar ID and send it to your friends.
  292. 292. Your friends can then add your Calendar ID.
  293. 293. To the Add a friend's calendar field.
  294. 294. Once they add the ID,
  295. 295. your public calendar will appear in their calendar list.
  296. 296. Now, let‟s learn how to share secondary calendars.
  297. 297. To find a calendar's address…
  298. 298. Click the down- arrow next to the appropriate calendar.
  299. 299. Select Calendar settings.
  300. 300. Click ICAL button in the Private Address section.
  301. 301. Copy the displayed URL.
  302. 302. Once you have this address…
  303. 303. …you can email it to anyone.
  304. 304. For recipients to add this calendar to own calendar…
  305. 305. Click arrow down at the bottom of calendar list.
  306. 306. Select Add by URL.
  307. 307. Paste the ICAL link into the Public Calendar Address box.
  308. 308. Then, click Add Calendar.
  309. 309. Everyone who added the link…
  310. 310. will then be able to easily view this calendar…
  311. 311. …within their own Google calendar.
  312. 312. You can share calendar with friends who don't use Google Calendar.
  313. 313. To do this, use calendar's address in HTML format.
  314. 314. Click the down arrow next to a calendar.
  315. 315. Select Calendar settings.
  316. 316. In the Calendar Address section, click the HTML icon.
  317. 317. You'll see a pop-up window with your calendar's URL.
  318. 318. You can change amount of information available on calendar's address.
  319. 319. …by clicking the Change sharing settings
  320. 320. Find your calendar's address
  321. 321. To get your calendar's address…
  322. 322. Click arrow down next to the appropriate calendar.
  323. 323. Then, select Calendar settings.
  324. 324. In the Calendar Address section, click the XML/HTML button.
  325. 325. A pop-up window with your calendar's public URL will appear.
  326. 326. Use this URL to access your calendar information.
  327. 327. To export your calendar in iCalendar format, select the ICAL button.
  328. 328. Click URL to obtain ICS file containing your calendar data.
  329. 329. You can change amount of information available at calendar's address.
  330. 330. Click Change sharing settings link.
  331. 331. To customize your settings
  332. 332. The “Display Density” setting affects how much space you see…
  333. 333. between calendar view buttons,…
  334. 334. …calendars in your My Calendars list and Other calendars list.
  335. 335. To adjust this limit,
  336. 336. Click gear icon at the top corner of your calendar.
  337. 337. Choose from Comfortable (least dense), Cozy, and Compact (most dense).
  338. 338. Changing this setting doesn‟t affect any other Google products used.
  339. 339. To change the calendar color…
  340. 340. Click the drop- down menu on the appropriate calendar.
  341. 341. Click on the box containing your preferred color.
  342. 342. If you don‟t see the color you like,
  343. 343. …select another by clicking "Choose custom color".
  344. 344. Select from these colors.
  345. 345. Then, click OK.
  346. 346. To change language settings back to English…
  347. 347. Click the gear icon at the top of the page.
  348. 348. Click Settings.
  349. 349. Click the drop-arrow menu.
  350. 350. Select English (US) or English (UK).
  351. 351. Click Save.
  352. 352. To set time zone associated with your Google Calendar events,
  353. 353. Click the gear icon at the top of any Google Calendar page
  354. 354. Click Calendar settings.
  355. 355. Select the General tab.
  356. 356. In the Country section, select your country.
  357. 357. In Your current time zone section, select your time zone.
  358. 358. Click Save.
  359. 359. Note: When you change your time zone to EST,
  360. 360. a meeting that was scheduled for 2 PM PST
  361. 361. will be displayed at 5 PM EST.
  362. 362. Show an additional time zone
  363. 363. To view the corresponding time in an additional time zone,
  364. 364. Click the gear icon at the top of any Google Calendar page.
  365. 365. Click Calendar settings.
  366. 366. Select the General tab.
  367. 367. Click the Show an additional time zone link.
  368. 368. Select the alternate time zone from the drop- down menu.
  369. 369. Click Save.
  370. 370. The additional time zone you selected will appear along the left of the Calendar event grid.
  371. 371. „Swap time zones‟ allows displaying an additional timezone to
  372. 372. easily swap the timezones on their calendar.
  373. 373. To swap time zones:
  374. 374. Click the gear icon.
  375. 375. Click Calendar settings.
  376. 376. Select the General tab.
  377. 377. Click swap on the right of Your current time zone: section.
  378. 378. Click Save.
  379. 379. The Swap time zones feature is especially useful for users
  380. 380. who travel between two different time zones frequently, or for
  381. 381. users who often need to enter events in another timezone.
  382. 382. To set, Individual calendar time zone…
  383. 383. Click the down-arrow next to the appropriate calendar.
  384. 384. Select Calendar settings.
  385. 385. In Calendar Time Zone section, click Set my Time Zone.
  386. 386. Click the box to display another time zones.
  387. 387. Click the drop down menu.
  388. 388. Select from these time zones.
  389. 389. Click Save.
  390. 390. Individual calendar time zones = for embedded calendars/Google Calendar API.
  391. 391. To adjust display time zone, see "Display time zone" section.
  392. 392. Time format (e.g. 1:00 PM, 13:00) Click the gear icon.
  393. 393. Click Calendar settings.
  394. 394. Select the General tab.
  395. 395. Select a format from the drop-down menu.
  396. 396. Click Save.
  397. 397. To change which day‟s displayed as first day of week.
  398. 398. Click the gear icon.
  399. 399. Click Calendar settings.
  400. 400. Select the General tab.
  401. 401. Scroll down to find the „Week starts‟ on section.
  402. 402. Select an option from the drop-down menu.
  403. 403. Click Save.
  404. 404. To set date format (e.g. 12/31/2006, 31/12/2006)
  405. 405. Click the gear icon.
  406. 406. Click Calendar settings.
  407. 407. Select the General tab.
  408. 408. Select a format from the drop-down menu.
  409. 409. Click Save.
  410. 410. To Hide weekends
  411. 411. Click the gear icon.
  412. 412. Click Calendar settings.
  413. 413. Select the General tab.
  414. 414. In the Show weekends section, select No.
  415. 415. Click Save.
  416. 416. This setting affects only your Week view and Month views.
  417. 417. You'll still see weekends displayed…
  418. 418. …when viewing with Agenda view and 4 Days (customizable) views.
  419. 419. Note: If you later decide to display weekends,
  420. 420. …just select Yes in the Show weekends section.
  421. 421. Automatically add invitations to calendar allows control of …
  422. 422. the display of and reminders for events you're invited to.
  423. 423. Click the gear icon.
  424. 424. Click Calendar settings.
  425. 425. Select the General tab.
  426. 426. Select the appropriate option.
  427. 427. Click Save.
  428. 428. To hide declined events…
  429. 429. Click the gear icon.
  430. 430. Click Calendar settings.
  431. 431. Select the General tab.
  432. 432. In the Show events you have declined section, select No.
  433. 433. Click Save.
  434. 434. Note: If you decide later to display your declined events…
  435. 435. just select Yes in the Show events you have declined section.
  436. 436. To set Default view. (e.g. Week, Day, Month)
  437. 437. Click the gear icon.
  438. 438. Click Calendar settings.
  439. 439. Select the General tab.
  440. 440. Select an option from the drop-down menu.
  441. 441. Click Save.
  442. 442. To add a custom view…
  443. 443. Click the gear icon.
  444. 444. Click Calendar settings.
  445. 445. Select the General tab.
  446. 446. Select an option from the drop-down menu.
  447. 447. Click Save.
  448. 448. To set Default Meeting Length, click the gear icon.
  449. 449. Click Calendar settings.
  450. 450. Select the General tab.
  451. 451. Scroll down to the Default meeting length section.
  452. 452. Choose from 15, 30, 60, 90, and 120 minute options.
  453. 453. Click Save.
  454. 454. If you've decided to share a calendar with someone,
  455. 455. they'll normally see all the events on that calendar.
  456. 456. If you want to make a particular event private,
  457. 457. so only you and other calendar "owners" can see it,
  458. 458. you can mark it as a private event.
  459. 459. To make an event private…
  460. 460. Click on the event.
  461. 461. Select Edit event details.
  462. 462. Scroll down to find Privacy section.
  463. 463. Select the Private radio button.
  464. 464. Then, scroll up and click Save.
  465. 465. To enable Labs, click the gear icon.
  466. 466. and select Labs from the drop-down menu.
  467. 467. Identify the labs you'd like to enable.
  468. 468. Click the Enable radio button to turn on a lab,
  469. 469. Click Save at the top and bottom of the page.
  470. 470. To create events in the calendar thru Gmail
  471. 471. Open the email.
  472. 472. Let‟s say, you open this mail.
  473. 473. Select Create event from the More drop-down menu.
  474. 474. Edit and add event details as desired.
  475. 475. Click Save.
  476. 476. To create an event invitation in Gmail…
  477. 477. In Gmail, click Compose Mail to create a new message.
  478. 478. or click Reply/Forward.
  479. 479. Whether you include invitees in the To:,CC:, or BCC: fields,
  480. 480. …all recipients will be added as invitees to the event.
  481. 481. Select the Invitation link, found under the Subject: field.
  482. 482. Fill in the event details in the Invitation window that appears.
  483. 483. Click Insert Invitation. Preview of invitation appears in email message.
  484. 484. You may add other content to the email before sending.
  485. 485. Click Send.
  486. 486. Offline Access for Google Calendar
  487. 487. New Calendar offline version is only supported for Google Chrome.
  488. 488. To use Calendar offline,
  489. 489. Click the gear icon.
  490. 490. Choose Offline from the dropdown menu.
  491. 491. Click Install from Web Store.
  492. 492. You‟ll be taken to the Chrome web store page.
  493. 493. Click the Install button.
  494. 494. After installation, a new Chrome tab opens, click Launch app.
  495. 495. Click the gear icon again.
  496. 496. Next to Offline, a green icon should be seen .
  497. 497. This means your calendar is synchronized and ready for offline use.
  498. 498. If calendar‟s still syncing, you‟ll see a green spinning icon.
  499. 499. Wait until completed.
  500. 500. Your offline calendar will update every time you go online.
  501. 501. Now it‟s you‟re turn! Happy Google Calen-daring!

×