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Calming the Chaos Using Gmail

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Using Gmail to organize your business and personal mail, save time and have access from any computer with an Internet connection. All for free!

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Calming the Chaos Using Gmail

  1. 1. CALMING THE CHAOS
  2. 2. TIME CONSUMPTION <ul><li>Keeping up-to-date on multiple devices </li></ul><ul><li>Lost files, important emails, contacts </li></ul><ul><li>Needed info is on another device </li></ul><ul><li>Chaos results in: lost time, unnecessary frustration, unprofessionalism </li></ul>
  3. 3. THE SOLUTION
  4. 4. CLOUD BENEFITS <ul><li>Time saving benefits </li></ul><ul><li>Paper trail </li></ul><ul><li>Accessibility </li></ul><ul><li>Professional </li></ul><ul><li>There where ever you are! </li></ul>
  5. 5. <ul><li>Powerful email client Cloud based </li></ul><ul><li>Accessible from any Internet connection </li></ul><ul><li>Powerful search features </li></ul><ul><li>Superb spam filters </li></ul><ul><li>Mobile access </li></ul><ul><li>Never lose an email again </li></ul><ul><li>Passport to many more applications </li></ul><ul><li>FREE! </li></ul>
  6. 6. TO BEGIN <ul><li>Go to http://mail.google.com and sign up </li></ul><ul><li>Pick a user name (hint: choose your own name or at the least a professionally sounding one!) </li></ul><ul><li>OR, if you own a domain you can use it i.e. Kk@KristalKraft.com </li></ul>
  7. 7. WHAT COMES NEXT? <ul><li>Create ONE Command center for all your email accounts (up to 5) </li></ul><ul><li>Organize incoming mail with LABELS </li></ul><ul><li>Create filters so mail is automatically placed in correct filter </li></ul>
  8. 8. LABEL VS FILTER <ul><li>Label indicates a category </li></ul><ul><li>Filter designates where it is filed </li></ul>
  9. 9. EDIT & ADD SUB LABELS <ul><li>Hover mouse over box on right of label </li></ul><ul><li>A drop down box appears </li></ul><ul><li>Create a hierarchy of parent/child labels </li></ul>
  10. 10.
  11. 11. CREATING A FILTER <ul><li>Click on rotary icon upper right </li></ul><ul><li>Go to email settings>filter>create a filter </li></ul>
  12. 12. INBOX MISCELLANEOUS <ul><li>Not all mail needs to be filed </li></ul><ul><li>Read and ARCHIVE random emails </li></ul><ul><li>STAR important ones the need your attention </li></ul>
  13. 13. GMAIL INBOX
  14. 14. SUMMARY <ul><li>Use Gmail to create a command center organize ALL your email accounts </li></ul><ul><li>Create LABELS for the files to hold your most common email communications </li></ul><ul><li>Create FILTERS to automatically file your communications </li></ul><ul><li>Don't delete old mail, ARCHIVE it, for future reference, (use the power of Google search to find it) </li></ul>

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