Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Calming the Chaos Using Gmail


Published on

Using Gmail to organize your business and personal mail, save time and have access from any computer with an Internet connection. All for free!

Published in: Real Estate, Technology
  • Be the first to comment

Calming the Chaos Using Gmail

  2. 2. TIME CONSUMPTION <ul><li>Keeping up-to-date on multiple devices </li></ul><ul><li>Lost files, important emails, contacts </li></ul><ul><li>Needed info is on another device </li></ul><ul><li>Chaos results in: lost time, unnecessary frustration, unprofessionalism </li></ul>
  4. 4. CLOUD BENEFITS <ul><li>Time saving benefits </li></ul><ul><li>Paper trail </li></ul><ul><li>Accessibility </li></ul><ul><li>Professional </li></ul><ul><li>There where ever you are! </li></ul>
  5. 5. <ul><li>Powerful email client Cloud based </li></ul><ul><li>Accessible from any Internet connection </li></ul><ul><li>Powerful search features </li></ul><ul><li>Superb spam filters </li></ul><ul><li>Mobile access </li></ul><ul><li>Never lose an email again </li></ul><ul><li>Passport to many more applications </li></ul><ul><li>FREE! </li></ul>
  6. 6. TO BEGIN <ul><li>Go to and sign up </li></ul><ul><li>Pick a user name (hint: choose your own name or at the least a professionally sounding one!) </li></ul><ul><li>OR, if you own a domain you can use it i.e. </li></ul>
  7. 7. WHAT COMES NEXT? <ul><li>Create ONE Command center for all your email accounts (up to 5) </li></ul><ul><li>Organize incoming mail with LABELS </li></ul><ul><li>Create filters so mail is automatically placed in correct filter </li></ul>
  8. 8. LABEL VS FILTER <ul><li>Label indicates a category </li></ul><ul><li>Filter designates where it is filed </li></ul>
  9. 9. EDIT & ADD SUB LABELS <ul><li>Hover mouse over box on right of label </li></ul><ul><li>A drop down box appears </li></ul><ul><li>Create a hierarchy of parent/child labels </li></ul>
  10. 10.
  11. 11. CREATING A FILTER <ul><li>Click on rotary icon upper right </li></ul><ul><li>Go to email settings>filter>create a filter </li></ul>
  12. 12. INBOX MISCELLANEOUS <ul><li>Not all mail needs to be filed </li></ul><ul><li>Read and ARCHIVE random emails </li></ul><ul><li>STAR important ones the need your attention </li></ul>
  13. 13. GMAIL INBOX
  14. 14. SUMMARY <ul><li>Use Gmail to create a command center organize ALL your email accounts </li></ul><ul><li>Create LABELS for the files to hold your most common email communications </li></ul><ul><li>Create FILTERS to automatically file your communications </li></ul><ul><li>Don't delete old mail, ARCHIVE it, for future reference, (use the power of Google search to find it) </li></ul>