How To Use Google Docs

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How To Use Google Docs

  1. 1. HOW TO USE GOOGLE DOCS: AN EDUCATOR’S GUIDE
  2. 2. What is Google docs? <ul><li>An easy-to-use document, presentation, and spreadsheet editor that enables you to create, store, and share instantly and securely. </li></ul>
  3. 3. Benefits of using Google docs <ul><li>No software to download </li></ul><ul><li>Your work can be accessed from any computer at any time </li></ul><ul><li>It’s free! </li></ul>
  4. 4. How will students benefit from Google docs? <ul><li>Promotes and encourages group collaboration </li></ul><ul><li>Students will learn more about writing as a “process” </li></ul><ul><li>Work can be accessed and completed from anywhere at any time </li></ul><ul><li>It’s free! </li></ul>
  5. 5. Let’s get started… <ul><li>To use Google docs, you must first set up a Google account at www.google.com </li></ul>
  6. 6. Step 1: Set up a Google account <ul><li>Go to www.google.com </li></ul><ul><li>Click on “more” </li></ul><ul><li>Click on “even more” </li></ul>
  7. 7. Step 1: continued <ul><li>From the menu, click on Gmail </li></ul>
  8. 8. Step 1: continued <ul><li>Create your own username and password </li></ul><ul><li>If your students do not already have their own e-mail accounts, they can also create a Gmail account at www.google.com </li></ul>
  9. 9. Step 2: Go to Google docs <ul><li>Once you have your own Gmail account, go to the Google homepage </li></ul><ul><li>Click on “more”, then click on “even more” </li></ul><ul><li>Click on “docs” from the menu </li></ul>
  10. 10. Step 3: Creating a doc <ul><li>Select “new” from the upper left hand corner </li></ul>
  11. 11. Step 4: Choose the doc type <ul><li>Select which type of document you would like to create </li></ul><ul><li>You can choose to create a document, a spreadsheet or a presentation </li></ul>
  12. 12. Step 5: Editing the doc <ul><li>A new version of the doc type will appear and you can edit it and make changes </li></ul>
  13. 13. Step 6: Sharing the doc <ul><li>To share the doc, click on the “share” tab on the right side of your screen </li></ul>
  14. 14. Step 6: continued <ul><li>Enter the e-mail addresses of those you would like to share this doc with in the space under “invite people” </li></ul>
  15. 15. Step 6: continued <ul><li>You can invite people as either “collaborators” or “viewers” </li></ul><ul><li>Collaborators – have access to the most recent version of the doc and can make changes and view past versions </li></ul><ul><li>Viewers – can see the most recent doc and cannot make any changes </li></ul>
  16. 16. Step 6: continued <ul><li>After the e-mail addresses have been entered </li></ul><ul><li>Click on “invite collaborators” </li></ul>
  17. 17. Congratulations! <ul><li>Your doc is now shared </li></ul><ul><li>You and your students can begin editing the doc and sharing the changes from anywhere at any time </li></ul>

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