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Data cockpit: Semantic MediaWiki as GDPR compliance tool SMWCon 2018

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How SMW can be used to fulfill documentation requirements posed on organizations by the General Data Protection Regulation

Published in: Law
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Data cockpit: Semantic MediaWiki as GDPR compliance tool SMWCon 2018

  1. 1. www.kdz.or.at Data Cockpit: SMW as GDPR compliance tool Bernhard Krabina
  2. 2. www.kdz.or.at Talks at SMWCon 17 and EMWCon 18  https://www.semantic- mediawiki.org/wiki/SMWCon_Fall_2017/Data_Management_in_ Organizations_with_SMW_-_fulfilling_GDPR_requirements  https://www.mediawiki.org/wiki/EMWCon_Spring_2018/Media Wiki_and_the_European_GDPR
  3. 3. www.kdz.or.at GDPR: General Data Protection Regulation 12. Dezember 2018 · Seite 3  Effective from May 25, 2018  No need for legal implementation in Member states  Article 30 Records of Processing Activities  records shall be in writing, including in electronic form  shall make the record available to the supervisory authority on request  Privacy Impact Assessments, Data Breach Notification
  4. 4. www.kdz.or.at Your options?  Use office tools to create paper  Create tons of documents and throw a DMS at them  Buy an oversized GDPR tool  Use a smart SMW installation 12. Dezember 2018 · Seite 4
  5. 5. www.kdz.or.at The solution: Data Cockpit  www.datencockpit.at = project web site and the solution itself (example content)  to be used inside your organisation (PC, internal network, cloud service)  Users: Controller, Data Protection Officer, employees…  Open source thanks to a grant by netidee.at
  6. 6. www.kdz.or.at Features  Information/Communication  overview of the legal texts, using of MW version history for version changes in legal texts  management of „practical questions“  news, events, current information regarding data protection  discussions  glossary  GDPR documentation requirements  Records of Processing Activities  Privacy Impact Assessment  Right of Access  Right to Rectification/to Erasure  Data Breach Notification
  7. 7. www.kdz.or.at Content
  8. 8. www.kdz.or.at Checklist for usage of the data cockpit
  9. 9. www.kdz.or.at Legal texts
  10. 10. www.kdz.or.at GDPR article 30: records of processing activities
  11. 11. www.kdz.or.at Practical questions regarding article 30 Discussion
  12. 12. www.kdz.or.at List of practical questions and their status
  13. 13. www.kdz.or.at Details of a practical question
  14. 14. www.kdz.or.at Record of a processing activity
  15. 15. www.kdz.or.at Data breach documentation
  16. 16. www.kdz.or.at Simple form based input
  17. 17. www.kdz.or.at Overview per user: tasks, comments, records…
  18. 18. www.kdz.or.at First results  to our knowledge only open source solution for the GDPR  400+ downloads  small, but nice community  docker version  German legal text instead of Austrian  hosting option (Sabine, Karsten) https://www.wikiahoi.at/dsgvo/  VirtualBox version (Alexander)  still looking for partners (legal experts, GDPR consultants) …
  19. 19. www.kdz.or.at Why is it the perfect use case?  EVERY organisation in the EU is affected!  Strengths of SMW in full action  Structured data alongside textual information  Import and export of data  Collaborative editing, seamless information and communication  GDPR example shows the potential for other legal/organisational knowledge domains  It‘s not too late: many organisations have still not implemented GDPR  Outlook  Upgrade from MW 1.27 to MW 1.31 LTS, SMW 3.x  Replace SemanticComments with CommentStreams  Some small improvements
  20. 20. www.kdz.or.at Contact krabina@kdz.or.at ahoi@wikiahoi.at

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