X a n s i ic on M i a t n a y t f e o l D n t Me a t ic 9 o s p r iM W DM 0 2 0 J a
Meeting Agenda 1. Familiarize ICM Team with JAWDAT 2. Project Vision and Objectives 3. Main Benefits of MS Dynamics Axapta 4. Step by Step Implementation Methodology 5. License & Implementation Cost 6. Savings in Terms of Cost & other benefits
ICM Software House is a leading Business Services provider in Middle East & Pakistan since 1997 and our senior team members has more exposure in IT Business since 1979. We are dealing in following areas; - Provide ERP solutions, MS Dynamics & Oracle. - Training ERP solutions up to Corporate level. - Software Development & Support. - Database Administration & Support. - Data Warehousing for large scale Enterprises. - Advanced Business Data Replication. - Web-enabled Applications to different Enterprises. - Provide Financial Services & Business Intelligence
Project Vision & Objectives JAWDAT want to comply with Modern technologies to meet the new competitive challenges, due to rapid growth of the Construction Industry in KSA. The complex nature of the industry creates an urgent need to find business tools that enable them to respond quickly to market shifts. JAWDAT require a scalable and capable business solution that satisfies its business functional requirements. The successful implementation of such solutions shall addresses functional and technical requirements of JAWDAT in a cost-effective and timely manner.
Main Benefits of ERP System Access critical information-—faster, easier, and in greater detail—for better decision making. Streamline Business Processes. Integrate different department’s information. Reduce costs through better resource management. Manage Project’s Estimation / Budgeting / Costing more effectively. Streamline Revenue Generation & Allocation. Reduce operational costs thru Inventory control. Establish long-term contracts with Customers & Vendors. Integrate with other Microsoft Business tools. Get detailed employee information instantly. Streamline the hiring process. Comply easily with government requirements.
Main Scope of Work Financial Series MS Dynamics Axapta 2009 Financial I & II MS Dynamics Axapta 2009 Fixed Assets Trade & Logistics MS Dynamics Axapta 2009 Trade & Logistics I Warehouse Management Project Accounting MS Dynamics Axapta 2009 Project Accounting I & II HRMS MS Dynamics Axapta 2009 Human Resource
Financials Series The complete implementation of MS Dynamics Axapta 2009 Financials (GL, Bank, AP, AR, FA) will cover all your Finance related business requirements. We redesign your Chart of account, on the basis of modular approach as per latest business requirements. All the currently used coding schemes for Customers, Projects, Vendors, Banks, Fixed Assets, LC & LGs will be redesign as per Axapta requirements. All type of Ledgers / Journals / Vouchers / Transactions will be identified and cater for in the system. The Fixed Assets at company level will be identified & depreciated as per company policy. Identify & fulfill all the Management reporting needs. All this exercise will help you in controlling your business in a better way and expedite it many fold.
Project Accounting As we are the pioneer in computerization of Projects related activities in Construction Industry of Saudi Arabia, (17 companies of Isam Khairy Kabani (IKK) group and Al- Harbi Trading & Contracting Co), therefore you will better utilize our expertise in your business area. The Project Accounting modules will manage your whole project cycle from Enquiries, Quotations, Estimation, Budgeting plus your daily routine transactions related to Manpower, Sub Contractors, Materials & Project handling expenses with generation of your Project Invoicing on timely basis including calculation of Advances & Retentions. It will also assist you, during Estimation & Budgeting as well as measuring your profitability at every stage of your projects.
Supply Chain ManagementThe MS Dynamics Axapta 2009 Trade & Logistics (Procurement, Inventory, CRM, Sales & Ordering) will cover your all the main business activities and on the basis of our long exposent ure of working with different Multinational organizations, we will stream line your business needs by re-engineering your processes up to prevailing standard business procedures in all over the world.Give your business a superior competitive advantage, with easy-to-use stock analysis tools and flexible reporting capabilities that deliver rich access to detailed, consolidated inventory and ordering information.Multiple locations thru Warehouse Management module will assist you to utilize your inventory stocks up to Maximum level and your Projects planning will be enhanced many fold.
Trade & Logistics - ProcurementTake control of your business processes, build lasting vendor relationships, and minimize costs.Advanced automation reduces the time and effort to manage purchase order processes.Robust capabilities empower employees with tools to track and manage vital commitments on the fly and information to make smart business decisions.Get instant answers to questions and maintain complete purchasing audit control with detailed information tracking and management capabilities, and track and analyze purchase activity with a comprehensive selection of reports.Establish long-term contracts with vendors.Monitor your landed costs more effectively.
Human Resource ManagementWe will assist your HR routine issues through following functionalities of Axapta HRM Module. Organization Units and Positions Employee Administration Payroll & Employees expenses Management Recruitment Process Managing Absence & Leaves Managing Skills & their development Managing Employees Training Employee Services
Business Process ArchitectureThe objective of Business Process Architecture is to provide the framework for combining change in business processes with implementation of software applications.In this process, standard templates are used to map the application’s functions and features to standard business processes.The project team can examine the processes appropriate for the application and then make business-focused decisions either to change the current processes to suit the application or to customize the application.
Business Process DefinitionsThe objective of Business Requirements Definition is to define the business requirements of the new applications system. These requirements are used as input to the Future Process Model.The Business Requirements Scenarios, list the necessary steps for executing a business function within a business process; some of the steps may be application-specific, and some may be manual.To confirm that business needs are met, later we will map these requirements against application functions and features in Business Requirements Mapping.
Business Requirements MappingThe objective of Business Requirements Mapping is to create an acceptable and feasible solution that is proven and becomes well documented.The objective of mapping is to ascertain the fitness for use of application features in satisfying detailed business requirements expressed at a business process step level — and then to make a formal disposition of any and all identified gaps.Each business process step relates to one or more application screens, reports, and inquiries. As a starting point, use the approved Business Requirements Scenarios for a given business process. Usually this means that the mapping team has a formal statement of requirements and their sources.
Application and Technical ArchitectureThe objective of Application and Technical Architecture is to design information systems architecture to realize the business vision.The process takes the business and information systems requirements and develops a blueprint for deploying and configuring the system. Module Design and BuildThe objective of Module Design and Build is to focus on the design and development of customizations to satisfy functionality gaps identified during Business Requirements Mapping.
Data Conversion & MigrationThe objective of Data Conversion is to convert and test all necessary legacy data for the operation of the new system.The first step is to explicitly define the data as business objects to be converted, along with their source systems.A business object is a physical or logical object of significance to a business.Business objects include Customers, Projects, Vendors, Items, etc…, we also need this data for business system testing.Most of the Data directly imported thru defined Templates. DocumentationThe objective of Documentation is to augment the standard MS Dynamics Axapta 2009 Applications manuals with specific information about the organization’s application extensions and specific business procedures.
Business System Testing & Performance TestingThe objective of Business System Testing is to test the quality of all of the elements of the application system.Business System Testing emphasizes a common planning approach for all types of testing and advocates the reuse of deliverable components to test successively larger aspects of the application system.Parallel run with all legacy system’s options & reports, till we get desired results up to minimum level of acceptance for switching completely to new system. Adoption and LearningAdoption and Learning focuses on the use and acceptance of new applications by all users and the optimization of organizational performance, including the trainings of all level of Key Users & Management.
Critical Success Factors Provide strong executive sponsorship and management support of the project mission and project team. Establish a clear understanding of how to balance the dynamics of time, scope, and budget related to the project’s activities. Maintain adequate project staffing for the expected goals and timeline to be met. Define clear roles and responsibilities for the project team members in order to assure accountability, ownership, and quality. Identify a committed and well-informed Project Manager and project teams that have a thorough understanding of the project mission, goals and milestones. Maintain a complete and streamlined project management and implementation methodology. Establish a clear and well-defined decision-making process that ensures timely and well thought-out decisions. Develop and update, as appropriate, the management and project teams with a thorough understanding of the known project risks and assumptions.
Project Control Procedures Status Meetings Change Requests Software Incident Reporting
Microsoft Dynamics AX 2009 License CostS.N Module Description Cost in Cost in CommentsO EURO SAR1. Financial I &II2. Fixed Assets3. Trade & Logistics4. Warehouse Management5. Project I6. Additional Facilities -Three Dimensions -Company Accounts -Domains -Business Analysis -FRx Currency Translation -FRx Report Manager -Application Integration Framework -Enterprise Portal Framework -Record level security -Database Log -Marketing Automation -Sales Force Automation -CRM Professional Server -Production I -Electronic Banking -Telemarketing Total Cost for Minimum 10 Users Additional cost will be added per 35,322 162,481 extra user7. Human Resource Management for 4,871 22,407 Not included in Above Package 251--300 employees8. Project II 2,707 12,452 Not included in Above Package Grand Total 42,900 197,340
iMpleMentation cost of Ms DynaMics aXapta 2009Description Man Man days Cost in Cost in days Charges USD SAR Project Management 25 300 7,500 28,125 System Analysis 30 300 9,000 33,750 Function Requirement Documentation 30 300 9,000 33,750 Gap Fit & EDD 45 300 13,500 50,625 Key user training 30 300 9,000 33,750 End user training 45 300 13,500 50,625 Tech. training 6 300 1,800 6,750 System Configuration 30 300 9,000 33,750 Master Data Collection 15 300 4,500 16,875 Opening Balances 15 300 4,500 16,875 Piloting 25 300 7,500 28,125 Security 4 300 1,200 4,500MS SQL Server 2008 Preparation & Installation 2 300 600 2,250MS Dynamics AX 2009 Installation at Server & Clients 3 300 900 3,375System Support for next 3 months 25 300 7,500 28,125 Total Implementation cost 200 60,000 225,000 Discounts 25,000 Net Implementation cost 200,000
Payment Schedule Phase Amount % Signing of Contract 50,000 25% On Delivery of Key Users Training 20,000 10% On Delivery of Analysis Phase 20,000 10% On completion of Gap fit Analysis 40,000 20% On Completion of Parallel Run / Testing 30,000 15% On Completion of Deployment & End User Training 20,000 10% On Go Live 10,000 5% On completion of one month Support 10,000 5% Grand Total 200,000 100%
saving in terMs of cost & other benefits after 1 Time No Averag Cost per Cost pererp Detail of Activities Cost s e month Year 1 -- Normally Finance, Purchases, HR & Projects & Stores SR 30 Salary 5,000 150,000 1,800,000Departments need 30 to 40 employees for their routine tasksand they have so many duplication of information every were,most of time they are engaged in reconciliation with eachother plus the individual legacy system did not provide allinformation at same platform & patterns as required by theManagement and other information users like vendors,subcontractors, Customers etc. 2 -- After successful implementation of Axapta, you need 15 15 6,000 60,000 720,000to 20 trained persons, due to less work load in reconciliationand most of the data is interconnected with each other likePayroll information is interconnected with HR Department plusProject department has entered their actual expenses on dailybasis and no need to compile them again. The Customers &Vendors balances tallied at every stage and you always havecorrect & authentic information. 3 -- Savings in Controlling of Inventory, You exactly know where, what & How many stock available, plus their otherparameters like their average cost, expiry date, minimumlevel, vendor info, etc. can be access any time.MS - Dynamics AX 2009 License & Up gradation cost 200,000 30,000MS - Dynamics AX 2009 Implementation & Support Cost 200,000 30,000Hardware & Net working plus their Maintenance cost 100,000 20,000Total 500,000 80,000Net Saving in cost 1,000,000
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