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Defining the Libraries' Role in Research: A Needs Assessment  Case Study

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Defining the Libraries' Role in Research: A Needs Assessment  Case Study

  1. 1. Defining the Libraries' Role in Research: A Needs Assessment Case Study Michael Crumpton Kathryn Crowe UNC Greensboro LAUNC-CH Conference 2014
  2. 2. Why survey? • Assess faculty needs re: storing and sharing data • Determine priorities and resources • Respond to federal and university policies for data sharing
  3. 3. What is research? • Information recorded in any form, and includes any materials needed to validate research findings, such as laboratory notebooks, biological specimens, video, photographs, and environmental samples
  4. 4. Collaborators • University Libraries • Information Technology Services • Office of Research and Economic Development
  5. 5. How about Your Campus? • Has there been needs assessment for data storage and sharing on your campus? • Who did the assessment? ____________________________________
  6. 6. Priorities for Support Query • Information about best practices developing a data management plan (both short term & long term) • Assistance with cost estimates for data storage and retrieval • Assistance meeting data sharing or storage requirements (e.g. funding agencies, IRB) • Assistance storing data with third-party archives (e.g. ICPSR; ODUM at UNC Chapel Hill; BIRN at NIH) • Routine data storage & backup services • Tools for sharing research data • Digitizing data from older formats • Assistance applying metadata to research data (descriptive information for accessibility, e.g. title, date, creator, keywords) • Assistance preparing data sets for public access (e.g. de-identifying data) • Data disposal/destruction • Other (please specify)
  7. 7. Methodology • Developed survey fall 2012 • Tested late 2012 and early 2013 • Distributed to all faculty, research and post- doctoral staff (1,193) • 160 completed (13% response rate)
  8. 8. Who responded • 73% tenure track faculty • 38% had external funding
  9. 9. Research Data Formats Text Spreadshe et PDF Statistical software notes/sket ches/figure s Digital images Raw text data Consent forms Digital audio Web Number 147 113 91 89 82 75 70 62 61 54 0 20 40 60 80 100 120 140 160 Top 10 Research Data Formats Number
  10. 10. Document and Text Formats Portable document format Spreadsheet Text Hand-written notes/ sketches/ figures Non-digital text Web Number 91 113 147 82 30 54 0 20 40 60 80 100 120 140 160 Document and Text Formats Number
  11. 11. Visual Formats Non-digital audio recordings Digital audio Digital video CAD Digital images Artistic products Number 7 61 46 4 75 22 0 10 20 30 40 50 60 70 80 Audio/Video/Images Formats Number
  12. 12. Science Specific GIS Gene sequences or samples or specimens Number 15 9 0 2 4 6 8 10 12 14 16 Science Formats Number
  13. 13. Storing data • 68% use CD/DVD,USB, external hard drive • 58% use computer hard drive • 27% network file space • 28% cloud • Only 16% automatically generate backup files
  14. 14. Sharing data • 75% did not anticipate sharing data! • Use cloud services (e.g. Dropbox, Google Docs) • CDs, file transfer
  15. 15. Barriers to sharing • Size of datasets • Confidentiality and copyright • Easily accessible access to central storage on campus • Lack of knowledge about sharing- what can be shared and how to do it • Compatibility across systems
  16. 16. Participation • Who assists faculty and researchers on your campus with Data Management Plans? – Library – Research office – Both – Other (we’ll ask you to explain!) ________________________________
  17. 17. Data Management Plans • 40% (of 97 respondents that currently have plans) Required by IRB Required by the funding agency Required by unit or Research Center Good practice Other Number 47 39 8 64 10 0 10 20 30 40 50 60 70 Reason for Data Management Plan Number
  18. 18. Priorities for support (summary) • Storage and backup • Meeting data storage and sharing requirements • Data Management Plans
  19. 19. Conclusions • Storage and automatic backup greatest need • Assistance w/ sharing data 2nd greatest need • Most faculty back up data but are not following best practices • Many faculty not aware of data sharing requirements or assume final publication suffices
  20. 20. Follow up • Wrote report and shared on campus • ITS launched a hosting service and Box Cloud storage • Libraries provide social science data through the Odum Institute • OSP provides DMP assistance • ORED survey • Libraries and OSP collaborating on DMPTool • Research Coordinator position
  21. 21. ACRL Midwinter Forum • Possible roles for librarians – Consultation on DMP – Curation – Long term preservation of data – Clearinghouse (knowledge banks) – Extending Sc Comm tools to include data mgmt – Data literary – Advocacy
  22. 22. Changes to Liaison Responsibilities • Coordination and referral for library services – Data management support – DMP – Grant writing support – Training and instruction on resources – Technology support for web design, database development, digitization services, application hosting – Data curation activities
  23. 23. UNCG Libraries Research Support • Liaison services • Data services • NC Docks/Odum • Scholarly Communication program • Open Journal Systems • Open Access fee • Copyright web site
  24. 24. What about YOU? • What Data Management Services does your library offer? – Help with DMP’s – Help with Grant Writing – Data Storage options – Data Curation support – Supporting policies on use, archiving, access and copyright

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