Technical Communication and Inclusion

1. Technical Communication and Inclusion Karen Mardahl #a11yldn – 21 Sept. 2010 #tcuk10 – 23 Sept. 2010

2. Preaching Accessibility Karen Mardahl - #a11yldn - #tcuk10 http://commons.wikimedia.org/wiki/File:039.Moses_Comes_Down_from_Mount_Sinai.jpg

3. Preaching Accessibility Karen Mardahl - #a11yldn - #tcuk10 http://commons.wikimedia.org/wiki/File:039.Moses_Comes_Down_from_Mount_Sinai.jpg P erceivable O perable U nderstandable R obust

4. Exclusion Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/foxypar4/2168375264/

5. So where do we start? Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/thomasfrederick/206227407/

6. How to… <ul><li>Make videos accessible to Deaf or hard-of-hearing (HOH) people (transcripts & captioning) </li></ul><ul><li>Make accessible PDFs </li></ul><ul><ul><li>Write good ALT text </li></ul></ul><ul><ul><li>Write in plain language </li></ul></ul>

7. The Transcript Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/thomasfrederick/206227407/

8. Transcribing Layout 1 Karen Mardahl - #a11yldn - #tcuk10

9. Transcribing Layout 2 Karen Mardahl - #a11yldn - #tcuk10

10. The Captions Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/thomasfrederick/206227407/

11. Uploading the Video Karen Mardahl - #a11yldn - #tcuk10

12. Technical details of the video Karen Mardahl - #a11yldn - #tcuk10

13. Processing the video Karen Mardahl - #a11yldn - #tcuk10

14. Adding Captions <ul><li>Note the failed machine transcription. </li></ul><ul><li>PS This is where many people stop and publish. </li></ul>Karen Mardahl - #a11yldn - #tcuk10

15. Do we add captions… <ul><li>We don’t have a file with time codes, so we can’t. </li></ul>Karen Mardahl - #a11yldn - #tcuk10

16. Or do we add a transcript? Karen Mardahl - #a11yldn - #tcuk10

17. Your caption file is processed Karen Mardahl - #a11yldn - #tcuk10

18. And the caption file is added! Karen Mardahl - #a11yldn - #tcuk10

19. Turn on the captions! Karen Mardahl - #a11yldn - #tcuk10

20. Captions appear! <ul><li>It’s magic. Seriously! </li></ul>Karen Mardahl - #a11yldn - #tcuk10

21. Grabbing the caption file for editing Karen Mardahl - #a11yldn - #tcuk10

22. The amazing file of time codes Karen Mardahl - #a11yldn - #tcuk10

23. Uploading the edited caption file Karen Mardahl - #a11yldn - #tcuk10

24. The bonus… Karen Mardahl - #a11yldn - #tcuk10

25. The interactive transcript Karen Mardahl - #a11yldn - #tcuk10

26. The PDF Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/thomasfrederick/206227407/

27. Eating Your Own Dog Food Karen Mardahl - #a11yldn - #tcuk10 Report from a meeting about accessibility was… inaccessible! Ewww

28. Ten Steps to Accessible PDFs Karen Mardahl - #a11yldn - #tcuk10 <ul><li>Use a structured source document (+ alt text !) </li></ul><ul><li>Save/export document as tagged PDF </li></ul><ul><li>Add title, author, subject, and keywords </li></ul><ul><li>Add bookmarks </li></ul><ul><li>Initial view </li></ul><ul><li>Specify the reading language </li></ul><ul><li>Correct the reading order </li></ul><ul><li>Use PDF Optimizer </li></ul><ul><li>Enable Adobe Reader features </li></ul><ul><li>Check accessibility </li></ul>

29. PDF Accessibility Check Walk-Through Karen Mardahl - #a11yldn - #tcuk10 With the accessibility checker in Adobe Acrobat Pro 9. Gotcha: Business who scan all incoming docs – these become inaccessible images. Hmm. Action: Find solution. OCR??

30. Warning: You must turn on your brain, keep it turned on throughout the following process, and, most important of all, use it. Karen Mardahl - #a11yldn - #tcuk10

31. Warning: You must turn on your brain, keep it turned on throughout the following process, and, most important of all, use it. Why? Karen Mardahl - #a11yldn - #tcuk10

32. The greatest accessibility checker of all is… Karen Mardahl - #a11yldn - #tcuk10

33. The greatest accessibility checker of all is… your brain. Karen Mardahl - #a11yldn - #tcuk10

34. Checking your PDF Karen Mardahl - #a11yldn - #tcuk10

35. Preparing Options for Full Check Karen Mardahl - #a11yldn - #tcuk10

36. Ouch Karen Mardahl - #a11yldn - #tcuk10

37. The Accessibility Report – 1 Karen Mardahl - #a11yldn - #tcuk10

38. The Accessibility Report – 2 Karen Mardahl - #a11yldn - #tcuk10

39. Navigating to Errors Karen Mardahl - #a11yldn - #tcuk10

40. Fixing the PDF Karen Mardahl - #a11yldn - #tcuk10

41. TouchUp Reading Order Karen Mardahl - #a11yldn - #tcuk10

42. Heading in an Image – Oops! Karen Mardahl - #a11yldn - #tcuk10

43. Editing the Alt Text – 1 Karen Mardahl - #a11yldn - #tcuk10

44. Editing the Alt Text – 2 Karen Mardahl - #a11yldn - #tcuk10

45. Using the Order Panel – 1 Karen Mardahl - #a11yldn - #tcuk10

46. Using the Content Panel – 1 Karen Mardahl - #a11yldn - #tcuk10

47. Using the Content Panel – 2 Karen Mardahl - #a11yldn - #tcuk10

48. Using the Tags Panel – 1 Karen Mardahl - #a11yldn - #tcuk10

51. Editing Requires Care Karen Mardahl - #a11yldn - #tcuk10

52. Revealing Sins Karen Mardahl - #a11yldn - #tcuk10

53. Table in the Content Panel Karen Mardahl - #a11yldn - #tcuk10

54. Table in the Tags Panel Karen Mardahl - #a11yldn - #tcuk10

55. A Side Note Karen Mardahl - #a11yldn - #tcuk10

56. You’re not alone… Karen Mardahl - #a11yldn - #tcuk10 http://www.flickr.com/photos/38504374@N02/3606527857/

57. There are plenty of communities for learning available for you today. That includes opportunities for awareness raising – like Pesky People – www.peskypeople.co.uk. Karen Mardahl - #a11yldn - #tcuk10

58. Resources - 1 <ul><li>Where to discuss, learn, and ask questions? </li></ul><ul><li>http://webaim.org/community/ </li></ul><ul><li>LinkedIn: “IBM Accessibility” and “Society for Technical Communication, AccessAbility SIG” </li></ul><ul><li>http://www.d.umn.edu/itss/training/online/webdesign/webdev_listserv.htm (newsletter) </li></ul><ul><li>http://www.headstar.com/eablive/ (sign up for great newsletter) </li></ul><ul><li>Where to discuss and learn ”live”? </li></ul><ul><li>Monitor http://lanyrd.com/topics/accessibility/, http://keycontent.org/tiki-calendar.php, and the Twitter account @a11yevents for information about conferences, barcamps, and other face-to-face events. </li></ul>Karen Mardahl - #a11yldn - #tcuk10

59. Resources - 2 <ul><li>What to read? </li></ul><ul><li>Just Ask: Integrating Accessibility Throughout Design by Shawn Lawton-Henry (also available online for free at http://www.uiaccess.com/accessucd/) </li></ul><ul><li>Letting Go of the Words by Ginny Redish (http://www.redish.net/content/books/lettinggoofthewords.html) </li></ul><ul><li>Who to follow in social media? </li></ul><ul><li>Find lots of great names from the collection at http://twitter.com/stcaccess/lists/ </li></ul>Karen Mardahl - #a11yldn - #tcuk10

60. Thank you! This conversation is unfinished. Let’s work on it through Twitter (@stcaccess) and www.stc-access.org. Me? @kmdk, karen@mardahl.dk, and http://flavors.me/kmdk Karen Mardahl - #a11yldn - #tcuk10