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Getting Things Done for Technical Communicators at TCUK14

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My presentation at TCUK14 in Brighton in September 2014 - technicalcommunicationuk.com. It is an update of my similar presentation in June at UA Europe.

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Getting Things Done for Technical Communicators at TCUK14

  1. 1. Getting Things Done for Technical Communicators Karen Mardahl 17 September 2014 #TCUK14 #TCUK14GTD
  2. 2. This is a personal “case study” for inspiration –
  3. 3. This is a personal “case study” for inspiration – Your Mileage WILL Vary!
  4. 4. Background for this talk Or, how I almost lost it Pizarros CC BY-SA 3.0 http://commons.wikimedia.org/wiki/File:Administrative_burden.JPG
  5. 5. © - permission from Instagram.com/pedrsn #GTDtechcommFAIL?
  6. 6. High-level philosophy or… Hands-on practical stuff?
  7. 7. Takeaways • ? • ? • ?
  8. 8. Let’s be clear: A project (set of actions) vs. an action
  9. 9. Let’s be clear: A project (set of actions) vs. an action
  10. 10. The GTD ”workflow” steps 1. Capture/collect/gather 2. Clarify/process 3. Organize 4. Review 5. Do
  11. 11. Shared with kind permission from Customer Service at The David Allen Company
  12. 12. Colour-coding, rules, categories in Outlook
  13. 13. Computer © 2007 Nuno Pinheiro & David Vignoni & David Miller & Johann Ollivier Lapeyre & Kenneth Wimer & Riccardo Iaconelli / KDE / LGPL 3 http://commons.wikimedia.org/wiki/File:Oxygen480-devices-computer-laptop.svg Nuremburg Funnel stamp Public domain http://commons.wikimedia.org/wiki/File:Nuremberg_Funnel_-_ad_stamp_1910.jpg
  14. 14. Computer © 2007 Nuno Pinheiro & David Vignoni & David Miller & Johann Ollivier Lapeyre & Kenneth Wimer & Riccardo Iaconelli / KDE / LGPL 3 http://commons.wikimedia.org/wiki/File:Oxygen480-devices-computer-laptop.svg Nuremburg Funnel stamp Public domain http://commons.wikimedia.org/wiki/File:Nuremberg_Funnel_-_ad_stamp_1910.jpg
  15. 15. Close your loops
  16. 16. Hashtags in Outlook subject lines
  17. 17. Sending Outlook messages to OneNote
  18. 18. Turning a message into a checklist
  19. 19. Connecting the dots in meetings with Outlook and OneNote
  20. 20. Connecting the dots in meetings with Outlook and OneNote
  21. 21. Next actions
  22. 22. Make action lists, not context lists
  23. 23. Calendars • Only for very specific actions! • Day specific (report due Tuesday) • Time specific (meeting at 10.00) • Not for what you would like to do! (take over the universe)
  24. 24. Shared with kind permission from Customer Service at The David Allen Company
  25. 25. 7 things to keep track of 1. Projects 2. Project Support Materials 3. Calendar actions and info 4. Next Action lists 5. "Waiting For" list 6. Someday list 7. Reference Material
  26. 26. To do
  27. 27. Reviews
  28. 28. Mind like water xlibber CC BY 2.0 http://commons.wikimedia.org/wiki/File:Ripples_(3144091676).jpg
  29. 29. Tickler file John Blyberg CC BY 2.0 http://commons.wikimedia.org/wiki/File:George_Eastman_House_Part_of_G._Eastmans_card_catal og_.jpg
  30. 30. Tickler files, or 43 folders, in OneNote
  31. 31. Tickler files, or 43 folders, in OneNote
  32. 32. Tickler files, or 43 folders, in OneNote
  33. 33. Warning: This talk does not do your work for you!
  34. 34. It can help you master your time more efficiently
  35. 35. FOCUS! Campephilus CC BY-SA 3.0 http://commons.wikimedia.org/wiki/File:Sciurus-vulgaris_hernandeangelis_stockholm_2008-06-04.jpg
  36. 36. Takeaways • Closing loops • Next actions • Reviews
  37. 37. So questions, much contact • Karen Mardahl Technical Writer SimCorp.com • @kmdk • about.me/kmdk • mardahl.dk
  38. 38. References • Allen, David (2003). Getting Things Done: The Art of Stress-Free Productivity. Penguin Books. • Negrette, David (2013). Getting Things Done the David Allen Way with Microsoft OneNote, Second Edition. CreateSpace Independent Publishing Platform. • Wolff, Dominic (2013). Master Getting Things Done the David Allen Way with Evernote: Your 7-Day GTD Immediate Action Plan [August 2013] Edition. CreateSpace Independent Publishing Platform. Additional resources to read and inspire are available at http://www.mardahl.dk/2014/06/25/continuing-to-get-things-done-ua-europe- conference-follow-up/

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