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Cashion Policy & Procedures


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Cashion Policy & Procedures

  1. 1. Robert E. Cashion Media Center Policies & ProceduresThe Greenville County School District’s mission is to support the school library media specialists in their efforts to:  Provide a program that is fully integrated into the schools curriculum and is central to the learning process.  Provide access to a variety of information representing a wide range of subjects and difficulty levels.  Provide learning experiences that encourage users to become discriminating consumers, skilled creators of information, and lifelong learners.  Provide leadership, instruction, and consulting assistance in the design of learning strategies and the use of information and the use of information technology.  Promote the enjoyment of reading, listening, and viewing for users.  Participate in partnerships, including networks, that provide access to information outside the school  Promote literacy that enables students and teachers to live, work, and communicate in a democratic information society.  Promote innovative media services through professional growth and continuous learning. Mission Statement of Cashion Media Center Program:The mission of the Robert E. Cashion Media Center is to ensure that students and teachers canlocate, evaluate and use information effectively, to promote a love of reading for all ages, andto create lifelong learners who are able to use their information skills to pursue their personal andacademic interests. Goals and Objectives of the Cashion Media Center ProgramGoals:  To ensure that students are effective users of ideas and information  To provide library media materials and services appropriate to the curriculum of the school.  To provide age-appropriate and developmentally appropriate resources in all formats to meet the information and recreational needs of all users.  To provide library media materials and services that makes reading fun for the learning community.  To provide opportunities for collaboration between the library media specialist and classroom teachers to incorporate information literacy and technology into instruction.  To promote and provide instruction in information literacy to teachers and students. 1
  2. 2.  To implement the integration of the library media program into the curriculum through collaboration among all members of the school community—teachers, students, parents, and administrators.Objectives:  Will use the suggestions of peers, teachers, administration, and other various selection tools (including state standards, district curriculum maps and review sources) to select materials that are appropriate to the curriculum of the school. Will also use these suggestions to purchase materials that make reading fun and enjoyable for the learning community.  Will provide professional materials to help teachers plan lessons that are appropriate to the curriculum of the school.  Will administer (at a minimum) a yearly survey to teachers to ensure that we are providing materials and services (including technology training) that meet the information needs of the learning community.  Will maintain conversation with classroom teachers to keep up with what is going on in the classroom and to suggest ways to integrate the library media center into the classroom teachers lessons.  Will maintain an updated schedule/calendar for teachers to consult when planning lessons.  Will introduce students and teachers to information literacy by integrating lessons such as copyright, bibliographic formats, Internet evaluation, etc. into library lessons and workshops.  Will include programming that will make reading fun for both students and teachers. Library Media Center Hours of OperationThe library media center is open 7:45 a.m. – 2:45 p.m. on school days. It is open for teachers,students, and parents to use anytime within these hours. Extended hours may be requested. Library Media Center Behavior PolicyLibrary Rules  Be Respectful.  Be Responsible.  Be Productive.Consequences  Warning  Removal from group or activity  Discussion with teacher  Contact parent  Referral (An immediate referral may be made for severe or dangerous behavior) 2
  3. 3. Library Media Center StaffLibrary Media Specialist:Keri Reaney, is the new Media Specialist at Robert E. Cashion Elementary School. In 1994, she receivedher BA from Winthrop University in Elementary Education. In December, she graduated from theUniversity of South Carolina with her Masters in Library and Information Science. Along with herMedia Specialist certification, Keri holds certifications in Elementary Education and middlethrough high school Social Studies. Her previous experience includes teaching at HughesAcademy and several long-term substitute positions at Heritage Elementary. Keri is an activemember of the South Carolina Association of School Librarians and serves on the SC Children’sBook Award Committee.Library Media Assistant: Daily OperationsCheck-in/check-out procedures and classes:  Students in grades K5 may check out one book. This book will stay at school until the Media Specialist and teachers agree that the children are ready for the responsibility of taking their books home.  First graders may check out one book and second graders may check out up to 2 books at a time. Students in grades 3rd – 5th may check out up to 3 books at a time. This number is negotiable between the media specialists and the grade level teachers. Parents may also request additional check out or may check out items themselves.  Books are due in two weeks for all students. Students may renew the same books once. Overdue books may result in a temporary loss of check out privileges for non-school- related checkouts, i.e. students may not check out another book until the overdue book is turned in, renewed, or paid for.  All students are encouraged to use the media center on a regular basis. Students receive a 30 or 45 minute lesson with the school librarian weekly. These lessons attempt to incorporate information, media, and technology literacy skills within the content areas.  All materials must be checked out through the media center. Teachers may check out up to 20 books at a time for three weeks. Creating book baskets is encouraged!OverduesOverdue slips will be printed out a minimum of once per nine weeks. While we do not chargefines for late materials, report cards and/or privileges will be withheld if students have librarybooks that have not been returned or paid for by the end of the school year.Payment for Lost and Damaged BooksIf an item is lost or damaged, the LMS will send home a bill for payment of the item. If the book islost, please keep your receipt. If the item is found, we will reimburse your money if the book isfound within thirty (30) days from the date of payment. If the book is damaged beyond repair,you must pay the total replacement cost of the item. 3
  4. 4. Settlement of Library AccountsReport cards will be held at the end of the year until outstanding balances are paid or lost booksare returned. User Services and Programs (for all patrons: students, faculty and staff, and parents) ProgramsSouth Carolina Picture Book Award ProgramThe SC Picture Book Award Program provides an opportunity for kindergarten, first and secondgrade students in our state to vote on a favorite book. Students who read three or more of the20 titles selected by a committee of parents, teachers, media specialists, and students may votefor one of the 20 titles as their favorite. The library media center provides information about theprogram to students and teachers and provides multiple copies of the 20 books for checkout.Some of the selections may be read during planned visits to the media center enabling all Kthrough 2 students to participate and vote. All participants will receive a sticker and abookmark upon voting.South Carolina Childrens Book Award ProgramThe SC Childrens Book Award Program provides an opportunity for 3rd, 4th, and 5th gradestudents in our state to vote on a favorite book. Students who read five or more of the 20 titlesselected by a committee of parents, teachers, media specialists and students may vote for oneof the 20 titles. The media center distributes information about the program to students andteachers and provides multiple copies of the 20 books for checkout. Students who read five ormore titles and provide documentation of such will be invited to participate in a celebratoryevent where the winning title will be announced in the spring.Battle of the Books (BoB)The Battle of the Books is a reading incentive program in which fourth and fifth grade studentsread books from a predetermined list. The books are typically selected from the current SCChildren’s Book Award Nominees. Teams of students will then compete by answering questionsfrom the books. Choosing teams and set up of BoB begin in the fall with the district levelcompetition occurring in the spring.Celebration Book ClubFamilies of Robert E. Cashion Elementary School have the opportunity to donate books in honorof their children. The book selected will have a bookplate detailing the child’s name, year given,donor, the child’s birthday, or other occasion. Grandparents, aunts/uncles, caregivers, friends,and neighbors are invited to participate. See school website for more information.Library AidesLibrary aides fill out an application at the beginning of the school year. These fourth and fifthgrade students are chosen by the library media specialist based on their answers to theapplication questions and a teacher recommendation. Another factor that goes into choosinga library cadet is student behavior in the library media center. Some library cadet responsibilitiesinclude:  Straightening up bookshelves 4
  5. 5.  Shelving books  Checking items in/out  Delivering items to classrooms  Turning computers on/off  Alphabetizing and putting materials in correct order  Applying barcodes and stamping ownership marks on materials for circulation  Assisting with book fairs and other special activities ServicesComputersThere are 18 computers in the library. This information station may be used before or after schoolby students, parents, and/or staff. Students will use these computers during their class librarytime as well. To use computers, students must sign the Greenville County School District’sAcceptable Use Policy.ResourcesTeachers are encouraged to make use of the library media specialist and all library mediacenter resources. If you need us to pull books for you on a certain topic for a unit of study,please let us know, and we will get the resources to you as soon as possible. If you would like tobring your students in to make selections for a classroom unit or for independent reading, pleasedo! If you are going to assign your students a research project, talk to the teacher librarianabout how we can work together to incorporate information literacy skills into your project. Thelibrary teacher is very willing to help you incorporate the new research modules into your lessonsthroughout the year!NewsletterThe Media Center Newsletter, Library Links, is published each nine weeks. It includes informationabout Media Center events and other book, media, and technology updates. Newsletters aresent to teachers, parents, and staff via email and posted on the library’s website. TechnologyReporting ProblemsTeachers are asked to troubleshoot common computer problems first using the guidelines foundon the Cashion Media Center Wiki. Rebooting your computer is a good place to start. Ifunsuccessful with troubleshooting, teachers are asked to email the media specialist or entercomputer problems using the online Technology Service Request form found on the library wikiunder Teacher Resources at Material Requests (books and AV) and checkout policyTeachers may check out up to 20 books for a three week period. Creating book baskets thatyou rotate in and out of your classroom library is encouraged! Teachers may check out anymaterials including equipment and audiovisuals. While teachers may keep books for threeweeks, arrangements may be made to keep materials longer if materials are not needed byanother patron. Teachers are requested to return digital cameras and camcorders in areasonable period of time so that others may use them. 5
  6. 6. AV problemsIf you notice a malfunction with a piece of equipment you are using, please report the problemto the media center by returning the equipment with a note of detailed explanation or by usingthe using the online Technology Service Request form found on the library wiki under TeacherResources at on the nature of the problem, we may need to turn in a technology assistancerequest to the district.Summer Checkout PolicyLaptops are available for summer checkout by teachers with approval of the schoolprincipal. There is a summer checkout form that must be filled out. Books may be checked outwithout administrative permission.Videotaping of events and classesThe library media center has equipment available that you may check out to videotape yourevent or class. Please remember to check students’ Permission to Photograph before postingphotos online.Sending Students to the Media CenterAll classroom teachers may send up to three students at a time to renew, check-out, or returnbooks at any time during the media center hours of operation. When students come without ateacher, they should present a pass and sign in. The media center will provide passes for eachteacher (preferred method for grades 3 and up) or teachers may use a standard library pass –wooden, plastic, etc. (grade K-4 through 2) - with their name and designated location on it.Teachers are encouraged to send students with a timer so they will know how long they have tospend in the media center before they are due back in class. Whole class visits or visits of morethan five students at a time require the classroom teacher or other supervising adult to bepresent in the media center with the students. Students who are disruptive will be sent back toclass. Online ServicesStreamlineSCThe Greenville County School District has adopted and encourages the use of ETVsStreamlineSC a standards-based video-on-demand service now available free to everyclassroom in South Carolina. The school librarian will provide Cashion’s school access code toeach faculty member allowing them to setup their own login and password if they have notdone so already. A brief in-service will help teachers understand the download to desktopprocess that will allow teachers to use video clips at the most appropriate point duringinstructions. For questions relating to Greenville County use and school access codes, contactJeff McCoy via district email or your school librarian.ETV, partnering with the State Department of Education and the K-12 Technology Initiative,created StreamlineSC to improve and manage learning resources in South Carolina schools. Thecontent includes ETVs educational productions; State Department of Education approved K-12programs, and Discovery Education content, an extensive digital library of more than 26,000video clips. Videos are correlated to South Carolinas state K-12 curriculum standards and aresearchable by curriculum area, subject and grade level. In addition to video, schools haveaccess to a high-resolution image library with over 2,700 slides and pictures, an interactive quiz 6
  7. 7. center, pre-produced classroom activities, tests and teachers guides. Some videos have closed-captioning for the visually handicapped.OverDriveOverDrive® School Download Library® delivers audio book and eBook downloads directly fromour schools website. Its easy: Students install free software on their computers, browse thesecure website for curriculum-based or recreational titles, check out their selections with theirschool username and password then download audio books and eBooks. Icon for access islocated on the school library’s website home page. Link: State of Education offers a free data base called ‖DISCUS‖ is an electronic library ofessential information and learning resources for all South Carolinians. DISCUS provides Internetaccessible, subscription resources to public schools, SACS-accredited private schools, publiclibraries & colleges. DISCUS selects reliable, up-to-date resources on a wide variety of subjects forall age groups. Icon for access located on the school website home page. Students, staff andparents will receive the DISCUS username and password from the school librarian each year.DISCUS log in information may not be shared or posted on any website. Acquisitions PolicyMaterials Selection PolicyMaterials are selected to support the curriculum and instructional program of the school as wellas the needs and interests of all patrons (i.e., students, teachers, administrators, and supportstaff). The library media center provides materials in a wide range of difficulty, in a variety offormats, which represent multiculturalism and differing points of view. The Internet and other on-line resources are not subject to the materials selection policy. However, online databases orsubscriptions to websites that the school pays for ARE subject to the materials selection policy.Criteria for SelectionThe following criteria are recommended as a guide to selecting the best resources for the librarymedia center:  Literary and artistic excellence  Lasting importance or significance to a field of knowledge  Support of the curriculum and the educational goals of the school  Favorable reviews found in standard selection sources  Favorable recommendations by educational professionals based on examination of materials  Reputation and significance of the author, illustrator, or publisher;  Timeliness of the material  Contribution to the diversity of the collection  Contribution to multicultural awareness  Appeal to the library patrons  Suitability for intended useSelection ToolsOne or more of the following resources shall be consulted when materials are being selected forinclusion in the library media center collection (although the library media specialist is not limitedto these tools in making the final determination): 7
  8. 8.  Booklist, Follett Titlewave, School Library Journal, Horn Book, Publishers Weekly, VOYA, Kirkus Reviews, and other professional journals;  Specialized bibliographies prepared by various educational groups for individual curricular areas.Selection ProcessThe library media specialist will solicit requests and suggestions from all members of theeducational community—students, parents, teachers, administrators, and community leaders.Reviews will be collected for titles under consideration. Weeding of the collection to removematerials that are outdated or no longer part of the state curriculum guidelines is a part of theselection process to ensure that the collection is as current as possible and continues to meetthe information and recreational reading needs of all patrons. All donated materials will besubject to the same selection criteria as purchased materials.Request for Media Center PurchasesBecause our mission is to support the curriculum and information needs of students andteachers, it is important for teachers to have an active voice in the purchasing of materials.Teachers should make their request to the media center staff in writing (jotted down on a pieceof paper or circled on a photocopied magazine or catalog will be fine) or by using the onlineform found at Please provideas specific information as possible to facilitate the location and ordering of your requestedmaterials in a timely fashion. Always include your name on your requests in case we havequestions or need clarification. As you make your requests, keep in mind that the MediaCenters budget is limited and purchases meeting several instructional objectives are preferableto those meeting only one objective.Donated Materials PolicyThe Robert E. Cashion Media Center welcomes gifts. All donations will be acknowledged, and alldonations will be subject to the same selection criteria as purchased resources. If any donation isnot selected for inclusion in the collection, the gift material will be added to our swap section orpassed on to a more appropriate recipient such as the Greenville Literacy Association.Challenged MaterialsAny parent or citizen may lodge a complaint against any reading material used in the schoolsystem. A student who objects to or finds offensive any instructional materials should be givenalternatives. If the complaint cannot be resolved satisfactorily during a conference with theprincipal or media specialist or teacher concerned, then the following procedure will be used:A materials challenge shall be filed by completing and returning to the principal the formentitled "Citizens Request for Reconsideration of Instructional Materials." This form is available inthe online Board Manual or in the Medial Center at all schools.The principal will submit the challenge to the District Media Services Coordinator who will gatherchallenge materials necessary to convene the committee. Materials will be sent to the AssociateSuperintendent for Student Performance to convene the appropriate district level committee.Pending review by the Materials Review Committee, the books or materials will remain in usethroughout the district.Three Material Review Committees will handle complaints from the public concerning the 8
  9. 9. appropriateness of instructional materials, including library materials.The Committees responsibilities will be:1. To receive written complaints from members of the public concerning the appropriateness ofinstructional materials.2. To review the materials complained of in light of the age of the students using them, the purpose of thematerials, any mandatory use of the materials, their educational value, the basis for the complaint, andrelevant community standards.3. To render a decision on the appropriateness of the challenged materials.4. The Associate Superintendent will convey the Committees decision on the matter in writing to the parentor citizen who made the complaint and to the principal. A copy of this correspondence will be sent to thesuperintendent.If the person who filed the complaint does not agree with a Committees decision, he may appeal thedecision to the Board by notifying the superintendent in writing within ten days of receipt of theCommittees decision of his desire to appeal.The notice of appeal shall state the specific bases of the disagreement. The Board will review the appealand the Committees decision at or before its next regular monthly meeting. The Board will take such actionas it deems appropriate.The committees will be composed as follows:For Complaints Arising from Elementary Schools:1. Three parents, each of whom must have a child enrolled in a District elementary school.2. Four District elementary school teachers, each of whom shall teach a different grade level.3. One District elementary school media specialist.Budget and Budget ManagementThe media center functions on a limited budget. We receive money from the district to keep ourcollection current. In addition, the media center budget is strongly supported through fundsfrom the bi-annual book fairs. Book fair money allows the media center to providesupplementary programs such as the book award program and to purchase more books, onlinesubscriptions, library furniture/display cases, supplies, decorations, etc. ALA Position StatementsThe school librarian, Keri Reaney, agrees with the position statements from the AmericanAssociation of School Librarians below.Access to Resources and Services in the School Library Media ProgramAn Interpretation of the Library Bill of Rightsfrom American Association of School Librariansa division of the American Library Association50 East Huron StreetChicago, IL 606111-800-545-2433 x4386 school library media program plays a unique role in promoting intellectual freedom. It servesas a point of voluntary access to information and ideas and as a learning laboratory for studentsas they acquire critical thinking and problem-solving skills needed in a pluralistic society. 9
  10. 10. Although the educational level and program of the school necessarily shape the resources andservices of a school library media program, the principles of the Library Bill of Rights apply equallyto all libraries, including school library media programs. Under these principles, all students haveequitable access to library facilities, resources, and instructional programs.School library media specialists assume a leadership role in promoting the principles ofintellectual freedom within the school by providing resources and services that create andsustain an atmosphere of free inquiry. School library media specialists work closely with teachersto integrate instructional activities in classroom units designed to equip students to locate,evaluate, and use a broad range of ideas effectively. Intellectual freedom is fostered byeducating students in the use of critical thinking skills to empower them to pursue free inquiryresponsibly and independently. Through resources, programming, and educational processes,students and teachers experience the free and robust debate characteristic of a democraticsociety.School library media specialists cooperate with other individuals in building collections ofresources that meet the needs as well as the developmental and maturity levels of students.These collections provide resources that support the mission of the school district and areconsistent with its philosophy, goals, and objectives. Resources in school library media collectionsare an integral component of the curriculum and represent diverse points of view on bothcurrent and historical issues. These resources include materials that support the intellectualgrowth, personal development, individual interests, and recreational needs of students.While English is, by history and tradition, the customary language of the United States, thelanguages in use in any given community may vary. Schools serving communities in which otherlanguages are used make efforts to accommodate the needs of students for whom English is asecond language. To support these efforts, and to ensure equitable access to resources andservices, the school library media program provides resources that reflect the linguistic pluralismof the community.Members of the school community involved in the collection development process employeducational criteria to select resources unfettered by their personal, political, social, or religiousviews. Students and educators served by the school library media program have access toresources and services free of constraints resulting from personal, partisan, or doctrinaldisapproval. School library media specialists resist efforts by individuals or groups to define whatis appropriate for all students or teachers to read, view, hear, or access via electronic means.Major barriers between students and resources include but are not limited to imposing age,grade-level, or reading-level restrictions on the use of resources; limiting the use of interlibraryloan and access to electronic information; charging fees for information in specific formats;requiring permission from parents or teachers; establishing restricted shelves or closedcollections; and labeling. Policies, procedures, and rules related to the use of resources andservices support free and open access to information.It is the responsibility of the governing board to adopt policies that guarantee students access toa broad range of ideas. These include policies on collection development and procedures forthe review of resources about which concerns have been raised. Such policies, developed bypersons in the school community, provide for a timely and fair hearing and assure thatprocedures are applied equitably to all expressions of concern. It is the responsibility of school 10
  11. 11. library media specialists to implement district policies and procedures in the school to ensureequitable access to resources and services for all students.Adopted July 2, 1986, by the ALA Council; amended January 10, 1990; July 12, 2000; January 19,2005; July 2, 2008.Position Statement on the School Librarian’s Role in Readingfrom American Association of School Librarians,American Library Association50 East Huron StreetChicago, IL 606111-800-545-2433, x4386 Statement on the School Librarians Role in ReadingRationale: Reading is a foundational skill for 21st-century learners. Guiding learners to becomeengaged and effective users of ideas and information and to appreciate literature requires thatthey develop as strategic readers who can comprehend, analyze, and evaluate text in bothprint and digital formats. Learners must also have opportunities to read for enjoyment as well asfor information. School librarians are in a critical and unique position to partner with othereducators to elevate the reading development of our nation’s youth.Reading skills involve thinking skills. The extent to which young people use information dependsupon their ability to understand what they read, to integrate their understandings with what theyalready know, and to realize their unanswered questions. To this end, school librarians modeland collaboratively teach reading comprehension strategies: assess and use backgroundknowledge, pose and answer questions that are appropriate to the task, make predictions andinferences, determine main ideas, and monitor reading comprehension as well as the learningprocess.In addition, 21st-century learners must become adept at determining authority and accuracy ofinformation, and analyzing and evaluating that information to synthesize new knowledge frommultiple resources. School librarians model and collaboratively teach these skills and strategies.With a deep knowledge of the wide variety of authentic reading materials available in theschool library and beyond, the school librarian has a key role in supporting print and onlinereading comprehension strategy instruction in collaboration with classroom teachers andreading specialists. School librarians co-design, co-implement, and co-evaluate interdisciplinarylessons and units of instruction that result in increased student learning.While the responsibility for the successful implementation of reading promotion and instruction isshared by the entire school community, library programs serve as hubs of literacy learning in theschool. The following components of school library programs position school librarians inleadership roles in developing reading comprehension strategies and in promoting freeindependent reading: 11
  12. 12.  School libraries provide students, staff, and families with open, non-restricted access to a varied high quality collection of reading materials in multiple formats that reflect academic needs and personal interests.  School librarians practice responsive collection development and support print-rich environments that reflect the curriculum and the diverse learning needs of the school community.  School librarians take a leadership role in organizing and promoting literacy projects and events that engage learners and motivate them to become lifelong readers.  Classroom teachers, reading specialists, and school librarians select materials, promote the curricular and independent use of resources, including traditional and alternative materials, and plan learning experiences that offer whole classes, small groups, and individual learners an interdisciplinary approach to literacy learning.  Classroom and library collaborative instruction is evidence-based, using research in librarianship, reading, English-language arts, and educational technology in order to maximize student learning. School librarians partner with classroom teachers, specialists and other literacy colleagues to make decisions about reading initiatives and reading comprehension instruction, and to develop all learners’ curiosity in, and intellectual access to, appropriate resources in all formats and media.  When learners follow an inquiry process they assess and use reading comprehension strategies. The skills identified in the Standards for the 21st-Century Learner align with the reading process.  Opportunities for planned and spontaneous library use best serve learners as they identify, analyze, and synthesize ideas and information by using a wide range of materials in a variety of formats and media. Availability of library resources and professional staff at point of need develops intellectual behaviors that transfer to future academic pursuits and lifelong academic and public library use.  Along with classroom and reading specialist colleagues, school librarians provide and participate in continual professional development in reading that reflects current research in the area of reading instruction and promotion. Copyright InformationIt is the policy of the Robert E. Cashion Media Center to adhere to existing copyright laws andmaintain ethical standards in the use of copyrighted materials for instructional purposes. Wesupport the laws as defined by the courts and the South Carolina State Board of Education assummarized in the publication ―The Copyright Law and its Implications" (August 1985). If youhave questions about copyright, please see the media specialist.Some Copyright Reminders  Educational ―Fair Use‖ is not a justification for defying the Law.  Any resources used in any type of project must be given proper credit.  Consider materials found on the Internet to be copyrighted unless specifically noted as ―copyright free‖ or ―royalty free.‖  Copyrighted materials on the Internet have the same rights and protection as any other copyrighted materials.  Access to information does not mean freedom to copy and use.  Multimedia projects cannot be posted on your web site without prior permission from every copyright holder whose work was used.  Archival copies may not be used unless the original is destroyed. 12
  13. 13.  Videos cannot be used for reward, entertainment, or any other use that would constitute a public performance.  Videos are not meant as a means of ―crowd control‖. The Copyright LawApplies to all formats, e.g. print and electronic. Educators may use copyrighted resources underthe ―Fair Use‖ guidelines provided the use meets these four criteria: 1. Purpose of use: Copying and using selected parts of copyrighted works for specific educational purposes qualifies as fair use, especially if the copies are made spontaneously, are used temporarily, and are not part of an anthology. 2. Nature of the work: For copying paragraphs from a copyrighted source, fair use easily applies. For copying a chapter, fair use may be questionable. 3. Proportion/extent of the material used: Duplicating excerpts that are short in relation to the entire copyrighted work or segments that do not reflect the "essence" of the work is usually considered fair use. 4. The effect on marketability: If there will be no reduction in sales because of copying or distribution, the fair use exemption is likely to apply. This is the most important of the four tests for fair use (Princeton University). Just What Can I Do? 1. Show a video of a broadcast television program within ten (10) days of the broadcast 2. Show a movie (even if it is labeled ―for home use only‖ ) if it meets the following criteria: o Is part of face-to-face instruction o Is documented in your lesson plans o Supports the goals and objectives of that lesson o Is a true and legal copy 3. Use parts of legally attained and properly credited copyrighted materials for instructional purposes and for student projects, including multimedia presentations 4. Retain your project for instructional purposes for up to two (2) years after the first use; after two years must have written permission to use any copyrighted materials 5. Retain your project indefinitely if needed for presentations to peer (I.e. conferences, in- service workshops), job performance evaluations or interviews 6. Use materials that are directly connected to your curriculum 7. Make a class set of print copies if the copying meets the criteria of: o Brevity o Spontaneity o Cumulative effect 8. Utilize Cable-in-the-Classroom, ITV, PBS programming. 9. Students may keep their projects as part of their electronic portfolios for school and/or job interviews. 10. Students may perform/display their projects in the course for which they were created. 13
  14. 14. So I Can’t...  Show a dubbed tape of any program.  Show a tape of a movie or other program from a premium cable channel (e.g. HBO, Disney, A&E, Turner, and The History Channel).  Edit a video.  Show a movie for reward or entertainment.  Create anthologies for my students in place of purchasing these materials.  Make multiple copies of computer software programs.  Load a single-user copy of a computer software program on multiple computers.  Make print copies for every student I teach.  Use copies of cartoon, TV, or film characters for classroom/hallway decorations, bulletin boards, newsletters, or hand-outs.  Use portions of copyrighted materials in multimedia projects beyond the Fair Use limits.  Copy entire workbooks, test booklets, etc., in place of purchasing.  Make illegal copies at the direction of your supervisor, e.g. principal, other administrators, and district personnel.  Post presentations on the Internet without prior written permission from every copyright holder whose work was used. How Much Can I Copy?  In any one semester a teacher may use…  Motion media: 10% or 3 minutes, whichever is less, of a single work.  Print media: 10% or 1000 words, whichever is less, of a single work.  Poems (less than 250 words): the entire poem; no more than three (3) poems by one poet or five (5) poems from one anthology.  Poems (more than 250 words): up to 250 words; no more than three (3) excerpts from one poet, no more than five (5) excerpts by different poets from a single anthology.  Music, lyrics, music videos: up to 10%, no more than thirty (30) seconds of music and lyrics from a single work.  Illustrations/photographs: Entire image; no more than five (5) images by single artist/photographer; no more than 10%, or fifteen (15) images, whichever is less, from a collection published as a single work. Information obtained from: FAQ Brochure- South Carolina Department of Education Services/documents/CopyrightQuickTips.pdf Guidelines for PrintGuidelines for single copies of print materials by educators for scholarly research, use in teachingor preparing to teach, include:  One chapter from a book;  One article from a periodical or newspaper;  A short story, short essay or short poem;  A chart, graph, diagram, drawing cartoon, or picture from a book, periodical, or newspaper. 14
  15. 15. Multiple CopiesTeachers may make multiple copies when:  Only one copy per student is made (one classroom set).  Each item is for classroom discussion.  Each copy includes a notice of copyright.  Each item meets the three tests for copying – brevity, spontaneity, and cumulative effect.Prohibitions  Copying to create or replace anthologies, compilations or collective works;  Copying consumable products (workbooks, exercises, standardized tests, test booklets, answer sheets, etc.)  Copying to substitute for purchasing resources;  Copying at direction of superior, i.e. principal;  Copying for repeated use; or  Copying for monetary profit. Commercial Videos, DVD’s and Movies  Cannot be used for reward or entertainment;  Must be part of face-to-face instruction or teaching activities;  Must be documented in the lesson plan showing how it supports its goals and objectives  Must be a legal copy  Can be rented from video rental store or public library, borrowed from a student, owned by the classroom teacher, or purchased by the school. o But must meet the criteria of no reward or entertainment, be face-to-face instruction, be documented in lesson plan, and be legal copy. Commercial Television Programs  Off-air recording guidelines apply only to non-profit educational institutions.  Recording can be used once as part of the teaching activities.  All premium channels (received with cable or satellite) are restricted and have no recording rights.  Recording must be shown during first ten school days of the 45-day retention period.  After 45 days, recording must be erased.  Recordings may be made only at the request of and used by individual teachers.  Recordings may not be made in anticipation of requests.  Recordings must include the copyright notice on the broadcast program as recorded. Microcomputer Software, Internet, and other TechnologiesComputer Software  Single user  Lab packs 15
  16. 16.  Network license  Site licenseProhibitions  Don’t copy CD’s  Don’t install single user license on more than 1 stationStudent Use of Multiple Technologies  Students may use copyrighted works in multimedia projects.  Students may perform and display multimedia projects for academic assignments.  Students may include their multimedia projects in electronic portfolios for assessment purposes.Teacher Use  Educators may incorporate copyrighted works into multimedia creations to create multimedia curricular materials.  Educators may demonstrate multimedia creations at professional conferences and retain for professional portfolios.  The time limit on Fair Use is two years from completion of work.Internet  Unless stated, everything is copyright protected.  Fair Use criteria apply.  May not take print, images, music, etc. from one Internet site and post to another without written permission from the copyright owner.  May include links to other sites. Greenville County Schools Internet Use Policy ACCEPTABLE USE AGREEMENTThe School District of Greenville County provides computer, network, e-mail, and Internet accessto students as part of the learning environment. While these systems have the power to deliver ahuge number of resources to our classrooms, their ability to serve students depends on theresponsible and ethical use of them by every student.GCS may install software and/or hardware to monitor and record all information systemresources, usage, including e-mail and Web site visits. The district retains the right to record orinspect any and all files stored on district systems.Students shall have no expectation of privacy with respect to district information system resourceusage. Students are advised that serious disciplinary action may result from evidence ofprohibited activity obtained through monitoring or inspection of electronic messages, files, orelectronic storage devices. Illegal activity involving district information system resource usagemay be referred to appropriate authorities for prosecution. 16
  17. 17. ―Acceptable use‖ of these systems is use that is consistent with the instructional goals of theDistrict. If you break ―acceptable use‖ rules, you may lose the privilege to use both classroomcomputers and/or the Internet. Further disciplinary and/or legal action may be taken at thediscretion of school administration.The District takes reasonable precautions by using filtering software to keep inappropriateInternet sites and e-mail out of the classroom. The District does not supervise individual e-mailaccounts, a Parent Portal is available that permits the supervision of your child’s e-mail account.Please note that parents may choose for their child not to have access to the Internet at school;however, students who do not have access to the Internet will not be able to access e-mail orweb based programs that teachers may be using in class. Your child has agreed to the termsand conditions of this document upon acceptance of the school district handbook. Violation ofany of the terms or conditions will result in disciplinary action and/or involvement of lawenforcement.Treat computer equipment with care and respect – Willful destruction of any computerequipment or software will be considered vandalism, and may warrant the involvement of locallaw officials.Parents and guardians, by you and your child agreeing to this acceptable use policy you willinsure that GCS computer equipment is handled with care and respect. Only GCS ETS personnelare allowed to repair or modify GCS computer equipment hardware and software.Do not add, modify, repair, remove, reconfigure or otherwise tamper with any device on thenetwork infrastructure including, but not limited to: wireless network devices, workstations,printers, servers, cabling, switches/hubs, routers, etc.Do not perform unauthorized access, use, or attempt unauthorized access or use of Districtinformation systems.―Hacking tools‖ Hacking tools‖ which may be used for ―computer hacking‖ as defined in theSouth Carolina Computer Crime Act, may not be possessed on any district premise or run orloaded on any district system. Do not use school computers for illegal activities such as plantingviruses, hacking, or attempted unauthorized access to any system. This is an automaticrecommendation for expulsion.Do not use a cell phone or PDA to access the Internet on school premises.Any written text, graphics or executable files created, downloaded, displayed, or exchangedwith another student or teacher must be for education-related purposes only.Do not bypass or attempt to bypass any of the District’s security or content filtering safeguards.Do not use school computers for commercial purposes.Follow copyright laws at all times – See District copyright policies for more information. If youhave questions about the legality of using software, text, graphics, or music you find online, askyour teacher or media specialist for guidance.Keep your password secret – You will be held responsible for all computer activities associated 17
  18. 18. with your password. For example, if you share your password with your friend and he/she signs onas you and breaks one of the rules outlined above, you will be held responsible.Do not allow another person to use the computer under your district login.All online communication must be polite and not threatening or offensive in any way – Allstudents in grades 3-12 are issued e-mail accounts. The District has the right to review any e-mailsent or received using District equipment and e-mail accounts. E-mail accounts should be usedfor educational and district purposes only.Do not give out personal information or photos through online communications (i.e. e-mail, cellphone, PDA, etc.). Never give out your phone number, social security number, full name, age,home address, or any other personal information.Home directories are provided to students for educational related work. Students should notstore personal or non-school related work in home directories. The District reserves the right toreview the contents of a student’s home directory.Please contact your school if you do not want your child to have access to the Internet and e-mail. 18