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Chapter.09

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Chapter.09

  1. 1. Chapter 9<br />Finalizing a Presentation<br />
  2. 2. What’s Inside and on the CD?<br />In this chapter, you’ll learn how to:<br />Use different views included with PowerPoint<br />Use formatting techniques<br />Add animation and other visual effects<br />Print presentation script<br />Print handouts<br />Save presentations as a movie<br />Use an overhead projector<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. How do I use the Normal view?<br />PowerPoint provides different views to build, modify, and display your presentations.<br />Change views by clicking the buttons at the bottom of the PowerPoint window.<br />In Normal view, you can work in any of the three panes:<br />Slide pane<br />Notes pane<br />Outline/slides tab pane<br />3<br />Practical Microsoft Office 2010<br />
  4. 4. How do I use the Normal view?<br />Normal view is convenient for building the basic structure of your presentation.<br />Use the Outline tab for an overview of the text on all of your slides.<br />The Outline tab is also useful for revising and rearranging the contents.<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. How do I use the Normal view?<br />Use the Increase List Level button to indent a bullet.<br />Use the Decrease List Level button to return a bullet to its previous level.<br />Use the Slide tab to add graphics or visual effects to one slide at a time.<br />5<br />Practical Microsoft Office 2010<br />
  6. 6. How do I use the Normal view?<br />You can navigate to other slides by clicking the slide icons.<br />You can also use the scroll bar on the right side of the window to navigate to other slides.<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. How do I use the Normal view?<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. How do I use the Slide Sorter view?<br />The Slide Sorter view gives you miniaturized versions of your slides<br />You can delete slides, hide slides, and duplicate slides<br />Slide Sorter view is especially useful for rearranging slides<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. How do I use the Slide Sorter view?<br />To use the drag-and-drop method to move a slide:<br />select slide<br />drag it to new location<br />a vertical line shows you proposed position before releasing mouse button<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I use the Slide Sorter view?<br />To delete a slide:<br />Right-click slide<br />Click Delete Slide<br />Or delete slide by:<br />Selecting it<br />Pressing Delete key on keyboard<br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I use the Slide Sorter view?<br />To duplicate slide:<br />Use Copy and Paste buttons on PowerPoint’s Home tab<br />Or right-click slide <br />Select from shortcut menu’s Copy and Paste options<br />Or use Duplicate Selected Slides option from New Slide button on the Home tab<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I use the Slide Sorter view?<br />You can hide a slide so it won't show during presentation<br />right-click slide in Slide Sorter or Normal view<br />click Hide Slide on shortcut menu<br />repeat process to make slide visible again<br />This technique is handy if you need to shorten your presentation.<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I use the Slide Sorter view?<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I add transitions?<br />A transition is an effect that determines how one slide replaces the previous slide.<br />Transitions include:<br />Fades<br />Wipes<br />Other effects<br />Also select sound effects<br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I add transitions?<br />If no transition is specified, the new slide replaces the current slide all at once.<br />The overuse of transitions can take attention away from the content of your presentation.<br />Animation icon indicates applied transition<br />See icon in Slides tab (Normal View) or Slide Sorter View<br />Click icon any time you want to see transition<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I add transitions?<br />To change a transition by selecting slide, then:<br />Clicking the Transitions tab<br />Selecting a different transition from the Transition to This Slide group<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I add transitions?<br />In Slide Show View, presentation advances when mouse or key is pressed<br />To advance slides automatically:<br />Click Aftercheck box in Timing group on the Transitions tab<br />use spin box to set amount of time to delay transition to next slide<br />Time is displayed as mm:ss (minutes:seconds)<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I add transitions?<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I format text on a slide?<br />For font options:<br />select the text<br />click Font Dialog Box Launcher in the Font group on the Home tab<br />Select the desired font, font style, size, color, and effect<br />Click the OK button<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I format text on a slide?<br />Use large font size if presentation will be given in large room.<br />In well lit room, use dark font color and light background color.<br />In dark room, use dark background with light font colors.<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. How do I format text on a slide?<br />The Slide Master is a template you can modify to create a consistent look to your presentation.<br />For example:<br />Click the View tab<br />Click Slide Master from the Master Views group<br />Select the text styles and modify them<br />Click the Close Master View button<br />21<br />Practical Microsoft Office 2010<br />
  22. 22. How do I format text on a slide?<br />22<br />Practical Microsoft Office 2010<br />
  23. 23. How do I add animation effects to a bulleted list?<br />The Animations tab provides options for adding animation and sound to items on a slide.<br />Animation effects draw attention to bullets as they appear on a slide<br />For example, each bulleted item can "fly" in from the side when you click the left mouse button<br />Sound can also accompany slide<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I add animation effects to a bulleted list?<br />Animation effects can be added to:<br />Text<br />Graphics<br />Charts<br />Tables<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I add animation effects to a bulleted list?<br />Test an effect by clicking the Play Animations icon next to the slide<br />You can also select the slide and then switch to Slide Show view<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I add animation effects to a bulleted list?<br />Use After animation option to indicate whether object should change to different color or disappear after animation<br />Use sounds sparingly – they can become distracting after a while<br />Make sure presentation equipment contains sound system adequate for audience<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I add animation effects to a bulleted list?<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. How do I check spelling in a presentation?<br />PowerPoint's spelling checker is similar to Word’s<br />Inline spell checker indicates possible error with wavy red line<br />Right-click marked word to view correctly spelled alternatives<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. How do I check spelling in a presentation? <br />Use Spelling button on Review tab to spell check entire presentation <br />Wavy lines do not appear when you view presentation<br />Always check spelling before final version is saved <br />29<br />Practical Microsoft Office 2010<br />
  30. 30. How do I check spelling in a presentation?<br />PowerPoint does not include grammar checker, so proofread the presentation<br />Automatically correct common typing errors:<br />Click File tab, then Options button<br />Click Proofing tab<br />Click AutoCorrect Options button<br />Select options from dialog box<br />30<br />Practical Microsoft Office 2010<br />
  31. 31. How do I check spelling in a presentation?<br />31<br />Practical Microsoft Office 2010<br />
  32. 32. How do I add and print speaker notes?<br />Prepare and print speaker notes to help remember what to say about each slide<br />Speaker notes can be printed or viewed on the computer you use<br />Speaker notes are not projected to the audience<br />Don't include exact text that appears on slide in speaker notes.<br />Use speaker notes for additional comments you want to make.<br />32<br />Practical Microsoft Office 2010<br />
  33. 33. How do I add and print speaker notes?<br />To print speaker notes:<br />click File Tab<br />click Print<br />select Notes Pages in the Settings section<br />click Print<br />Each slide and its notes will be printed on a page<br />33<br />Practical Microsoft Office 2010<br />
  34. 34. How do I add and print speaker notes?<br />Use Presenter View to show your speaker notes on the computer screen <br />Windows has to be configured to support two monitors<br />One used to display slide with notes<br />One used to project slides without notes<br />34<br />Practical Microsoft Office 2010<br />
  35. 35. How do I add and print speaker notes?<br />35<br />Practical Microsoft Office 2010<br />
  36. 36. How do I print handouts?<br />Handouts help audience to remember content of presentation<br />If presentation is brief, print two or three slides per page for handouts<br />Two-slide layout prints each slide on one-half of page<br />36<br />Practical Microsoft Office 2010<br />
  37. 37. How do I print handouts?<br />Three-slide layout prints blank lines to right of each slide - this allows audience to write notes<br />You can print four to nine slides per page to save paper<br />Horizontal order prints multiple slides across page<br />Vertical order prints the slides down the page<br />37<br />Practical Microsoft Office 2010<br />
  38. 38. How do I print handouts?<br />Handouts can be printed in black and white or color<br />Select Pure Black and White option to convert colors to most readable grayscales for black and white printer<br />The Frame slides option draws black line around each slide<br />Select Outline View in Settings to print text-only version<br />38<br />Practical Microsoft Office 2010<br />
  39. 39. How do I print handouts?<br />39<br />Practical Microsoft Office 2010<br />
  40. 40. How can I distribute my presentations?<br />Several alternative ways to deliver a presentation:<br />Output slides as overhead transparencies<br />Print slides on paper as distribute as handouts<br />Convert to PDF format to be view on any computer<br />Adobe Reader required<br />Can be displayed using PowerPoint Viewer<br />Can be packaged on a CD with Viewer to distribute<br />Save the presentation as a video and post on web<br />40<br />Practical Microsoft Office 2010<br />
  41. 41. How can I distribute my presentations?<br />41<br />Practical Microsoft Office 2010<br />

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