Chapter.03

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Chapter.03

  1. 1. Chapter 3<br />Formatting a Document<br />
  2. 2. What’s Inside and on the CD?<br />In this chapter, you will learn how to format text, using features such as:<br />Bold and italic text<br />Different fonts and font sizes<br />Line Spacing and Paragraph alignment<br />Tables, Bulleted and numbered lists<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. How do I select different font, font sizes, and text colors?<br />You can use the commands on the Home tab to select different text attributes for:<br />Letters<br />Words<br />Sentences<br />Paragraphs<br />Fontrefers to design or typeface of each character<br />Limit number of fonts for professional look<br />3<br />Practical Microsoft Office 2010<br />
  4. 4. How do I select different fonts, font sizes, and text colors?<br />Text attributes<br />Font<br />Font size<br />Normal font size 9 – 12 point<br />Range from 8 – 72 points<br />Larger font by typing in number larger than 72 <br />Bold<br />Italic<br />Underline<br />Text color<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. How do I select different fonts, font sizes, and text colors?<br />Selected text<br />Change, add, delete formatting options<br />When finished, click outside highlighted area to deselect it<br />Font effects include:<br />Super and sub script<br />Strikethrough <br />Small caps and all caps<br />Emboss<br />Click Editing, Select, then Select All on the Home tab to apply any text attributes to entire document <br />5<br />Practical Microsoft Office 2010<br />
  6. 6. How do I select different fonts, font sizes, and text colors?<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. How do I apply bold, italic, and underlining attributes?<br />Use commands in the Font group to apply text attributes<br />Bold<br />Italic<br />Underlining<br />Typically, you’ll apply attributes to text you’ve already typed, but you can apply attributes before typing new text<br />Toolbar buttons both apply and remove attributes<br />Hyperlinks are automatically formatted with blue text and underlined<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. How do I apply bold, italic, and underlining attributes?<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. How do I use the Font dialog box?<br />Some text attributes are available only from Font dialog box, such as character spacing option<br />Font dialog box allows applying multiple formatting options to selected text<br />Use the Advanced tab to change the scale, spacing, vertical position, or kerning of selected text<br />The Preview area shows how your formatting affects the selected text<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I use the Font dialog box?<br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I center and align text?<br />Left-aligned text <br />Positioned straight against left margin<br />Appears uneven on right margin<br />Centeredtext<br />Positioned between margins<br />Typically used for titles<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I center and align text?<br />Justified text<br />Both left and right margins aligned<br />Typically used in formal documents<br />More professional look<br />Right-alignedtext<br />Rarely used<br />Can be useful for headings in a paper, or return address in a letter<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I center and align text?<br />Alignment options apply to entire paragraph<br />Click in paragraph to align, then click appropriate align button<br />You don’t have to select all the text<br />To center title<br />Press Enter key after title<br />Click anywhere in title<br />Click Center button<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I center and align text?<br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I use styles?<br />Style consists of predefined formatting applied to selected text<br />Advantages of styles:<br />Consistency in formatting<br />Avoid design errors<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I use styles?<br />Create style <br />Styles Dialog Box Launcher<br />New Style<br />Removestyle<br />Select text<br />Select Normal style<br />Delete style<br />Styles Dialog Box Launcher<br />Right-click style to delete<br />Click Delete<br />Click Yes<br />Click Close<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I use styles?<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I add numbering and bullets to a list?<br />Bullet is symbol placed before each item in list<br />Set off list without implying specific order<br />Numbered lists imply order to listed items<br />Bullets and numbering work same way: <br />Select items in list<br />Click Numbering button or Bullet button<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I add numbering and bullets to a list?<br />If list has not been typed:<br />Click Bullet or Numbering button<br />Type list<br />At end of list, click button to discontinue<br />To remove numbering or bullets:<br />Select list<br />Click appropriate button<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I add numbering and bullets to a list?<br />Word automatically renumbers list if you add, delete, or move items <br />If numbering is incorrect:<br />Select list<br />Click numbering button twice<br />To change style:<br />Right-click selected list<br />Highlight Bullets and Numbering<br />Select a format<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. How do I add numbering and bullets to a list?<br />21<br />Practical Microsoft Office 2010<br />
  22. 22. How do I add numbering and bullets to a list?<br />A multilevel list displays list items in levels and sublevels<br />Used in outlines and legal documents<br />You can apply bullets or numbering after entering the list<br />Press the Tab key to change a list item to the next level down, or Shift+Tab to move a list item up a level<br />22<br />Practical Microsoft Office 2010<br />
  23. 23. How do I add numbering and bullets to a list?<br />You can define custom styles for text, numbers, and bullets<br />Click the arrow next to the Multilevel List button<br />Select Define New List Style<br />Change a number manually by right-clicking the number and selecting Set Numbering Value<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I add numbering and bullets to a list?<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I adjust line spacing?<br />Word defaults to single-spacing<br />Other spacing options can be applied to paragraph, group of paragraphs, or entire document<br />Space between paragraphs can also be adjusted<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I adjust line spacing?<br />Double-space document by setting line spacing to double-space<br />To set line spacing for one paragraph:<br />Position insertion point in paragraph, click the Paragraph Dialog Box Launcher on Home Or Page Layout tab<br />Select desired line spacing from Line-spacing drop-down list on Indents and Spacing tab<br />To adjust line spacing for more than one paragraph, select paragraphs, then follow above guidelines<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I adjust line spacing?<br />To set line spacing for entire document before you begin typing:<br />Click Editing, Select, then click Select All<br />Click the Paragraph Dialog Box Launcher on Home or Page Layout tab<br />Select desired line spacing, then click OK<br />As you type, text appears with selected line spacing<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. How do I adjust line spacing?<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. How do I use tabs?<br />Use Tabs to align text in columns<br />Default tab stops – every ½ inch<br />Tab stops can be changed<br />Personal tab stops can be added<br />Many types of tab stops:<br />Left tab stop aligns text on left side of tab<br />Right tab stop aligns text on right side of tab<br />Center tab stop centers text at that location<br />Decimal tab stop aligns numbers with decimal at tab location<br />Bar tab stop places vertical bar at tab location<br />29<br />Practical Microsoft Office 2010<br />
  30. 30. How do I use tabs?<br />Leader– line of punctuation characters that fills area from text to tab stop<br />Typically used in table of contents<br />To clear tab stop:<br />Click it in Tab stop position box<br />Click Clear button<br />To clear all tab stops:<br />Click Clear All button in Tabs dialog box<br />30<br />Practical Microsoft Office 2010<br />
  31. 31. How do I use tabs?<br />Tab stops on Word ruler bar are represented by these icons:<br />31<br />Practical Microsoft Office 2010<br />
  32. 32. How do I use tabs?<br />To set tab stops using ruler:<br />Click appropriate icon at left end of ruler<br />Click location on ruler to set tab stop<br />To change position of tab stop, select it and slide left or right<br />If the ruler bar is not displayed:<br />Click the View tab<br />Select the Ruler option in the Show/Hide group<br />32<br />Practical Microsoft Office 2010<br />
  33. 33. How do I use tabs?<br />33<br />Practical Microsoft Office 2010<br />
  34. 34. How do I indent text?<br />Text can be indented from left, right, or both margins<br />First line of text can be indented differently from rest of paragraph<br />Hanging indent will move first line of text more to left than rest of text<br />34<br />Practical Microsoft Office 2010<br />
  35. 35. How do I indent text?<br />To indent a paragraph from left or right:<br />Click spin box buttons in appropriate Indentation box to increase or decrease indent distance<br />Check Preview section to see how indentation affects paragraph<br />To indent first line:<br />Select First Line from Special pull-down list<br />Select amount of indentation from By spin box<br />35<br />Practical Microsoft Office 2010<br />
  36. 36. How do I indent text?<br />To create hanging indent:<br />Select Hanging from Special pull-down list<br />Select amount of negative indent from By spin box<br />Indent settings apply to paragraph that contains insertion point<br />To apply indent settings to more than one paragraph:<br />Select paragraphs<br />Use Paragraph dialog box to set indent<br />36<br />Practical Microsoft Office 2010<br />
  37. 37. How do I indent text?<br />37<br />Practical Microsoft Office 2010<br />
  38. 38. How do I add footnotes or endnotes to a document?<br />Footnotes and endnotes typically used to add comments to blocks of text or cite references to other documents<br />Footnoteappears at bottom of page containing corresponding superscript number<br />Endnoteappears at end of section or chapter<br />38<br />Practical Microsoft Office 2010<br />
  39. 39. How do I add footnotes or endnotes to a document?<br />Click References tab, click Insert Footnote or Insert Endnote button<br />Footnote and Endnote dialog box appears<br />Click appropriate option<br />Delete footnote or endnote by selecting number that corresponds to note in text, and pressing Delete key<br />The References tab contains several tools for adding citations to a document<br />39<br />Practical Microsoft Office 2010<br />
  40. 40. How do I add footnotes or endnotes to a document?<br />40<br />Practical Microsoft Office 2010<br />
  41. 41. How do I work with outlines and other document views?<br />Word provides several ways to view documents:<br />Format marks reveal hidden symbols that indicate paragraph breaks ¶, spaces ·, and tab stops . To display, click Show/Hide toolbar button<br />Print Layout View<br />Web Layout View<br />Outline View<br />Change views by clicking one of the View buttons in the lower-right corner of document window, or clicking View tab<br />  <br />41<br />Practical Microsoft Office 2010<br />
  42. 42. How do I work with outlines and other document views?<br />Outline view handy for organizing content<br />Assign outline levels to each title, heading, and paragraph<br />View any level of outline to get overview, or include all details<br />Easy to rearrange sections to streamline document’s organization<br />42<br />Practical Microsoft Office 2010<br />
  43. 43. How do I work with outlines and other document views?<br />Microsoft Word uses following conventions to indicate outline levels:<br />Plus sign indicates heading with subtext<br />Small solid circle indicates body text at lowest level of outline<br />Gray line under heading indicates subordinate text not displayed<br />Dash indicates heading without subordinate text<br />43<br />Practical Microsoft Office 2010<br />
  44. 44. How do I work with outlines and other document views?<br />44<br />Practical Microsoft Office 2010<br />
  45. 45. How do I create a table?<br />A table is a grid of rows and columns<br />Cell – intersection of each row and column <br />Cell can hold text, numbers, or a graphic<br />Format an entire table or individual cells<br />Place insertion point where you want table<br />Click Insert tab, click Table, then click Insert Table<br />Set number of rows and columns, then click OK<br />45<br />Practical Microsoft Office 2010<br />
  46. 46. How do I create a table?<br />To add text, click cell, type text<br />Word wrap expands size of cell<br />Move to another cell using arrow keys, or Tab key, or click desired cell<br />Select table style from the Table Styles group for formatting options<br />46<br />Practical Microsoft Office 2010<br />
  47. 47. How do I create a table?<br />To insert new column or row:<br />Place insertion point in cell closest to where you want new row or column<br />Click Layout tab, choose from among the options to specify a placement<br />To delete column or row: <br />Click Layout tab, click the Delete command, select from among the options<br />To adjust width of column:<br />Position pointer over dividing line between columns<br />When pointer changes to , press left mouse button and drag column to correct width<br />47<br />Practical Microsoft Office 2010<br />
  48. 48. How do I create a table?<br />48<br />Practical Microsoft Office 2010<br />
  49. 49. Can I format a document into columns?<br />Three ways to format text into columns:<br />Tabs<br />Effective for parallel text<br />Tables<br />Typically used for resumes<br />Columns<br />Columns allow you to fill the left column entirely with text and then continue into the right column<br />49<br />Practical Microsoft Office 2010<br />
  50. 50. Can I format a document into columns?<br />50<br />Practical Microsoft Office 2010<br />

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